[Wactclc-alma] Virtues of suppressing a bib record over deleting outright

[Daniel Moore]

Awesome. Thanks so much for this Kirsti. Spring cleaning project!

On Tue, Feb 18, 2020 at 10:33 AM Thomas, Kirsti <
Kirsti.Thomas at seattlecolleges.edu> wrote:

> There isn't a good reason to keep these records in Alma.
>
>
>
> It's possible that these records were left over from Voyager.  Voyager
> made it almost impossible to delete bib records that had any kind of order
> information attached to them-- you had to manually delete any attached POLs
> first, and if you deleted the POLs then you lost that acquisitions data
> from the system.  So most of the Voyager libraries just suppressed the bib
> records and called it good.  We still have several thousand suppressed bib
> records (with and without holdings and/or items) in Alma that are left over
> from Voyager days when they couldn't be easily deleted.  I keep telling
> myself I'll get to them one day. ;)
>
>
>
> Before you go deleting these records completely, you should make sure that
> Edmonds' OCLC holdings symbol has been removed from WorldCat for these
> titles.  The easiest way to do this is to get these records into an
> Analytics report that includes the "OCLC Control Number (035a)" field.
> Export the report to Excel and edit it so that you end up with just the
> OCLC record numbers in a text file.  Each OCLC number should be on a
> separate line like this (only don't use a header line-- you only need the
> OCLC record numbers):
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> Here are the instructions for deleting OCLC holdings in batch from a text
> file.  This is from our Alma Withdrawal Procedures
> <https://scedu-my.sharepoint.com/:w:/g/personal/kirsti_thomas_seattlecolleges_edu/EQCqe554RZJLgxfGFf-uFHIB6sxDZhyTUTBSoXEmZsMA4Q?e=BDC8Zw>
> documentation:
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> Open Connexion Client
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> Select *Batch--Holdings by OCLC Number*
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> Import your text file of OCLC record numbers
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> *Click the Browse button on the upper right corner of the pop-up window*
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> Browse to the location where you stored your file of OCLC record numbers,
> select your **.txt* file, then click the *Open* button.
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> Click the *Import* button
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> Click *No* when asked if you want to delete your original import file
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> Click the *Delete Holdings* button in the middle of the pop-up window
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> Click the *OK* button at the bottom of the pop-up window
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> When Connexion finishes deleting holdings, it should display a report.
> Don't worry about any error messages-- they just mean the library holdings
> symbol wasn't attached to those OCLC records to begin with.
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> Kirsti S. Thomas
>
> Library Technical Service Manager
>
> Seattle Colleges
>
> kirsti.thomas at seattlecolleges.edu
>
>
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>
>
>
> *From:* Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> *On Behalf Of *Daniel
> Moore
> *Sent:* Thursday, February 13, 2020 15:30
> *To:* WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
> *Subject:* [Wactclc-alma] Virtues of suppressing a bib record over
> deleting outright
>
>
>
> Dear collective wisdom,
>
>
>
> I'm preparing for a large lost/missing re-buy and I'm coming across bib
> records that are suppressed and there's only one physical item and it's
> missing or lost. What are the virtues of keeping these in our Alma?
>
>
>
> For instance, some of these materials are quite dated by now (60s and 70s)
> and the book has been missing since the migration. Operationally speaking,
> am I missing out on something if I delete these outright? Or should I hang
> on to them for other reasons?
>
>
>
> -Dan
>
> CAUTION: This email originated outside of the Seattle Colleges’ email
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>
>
>


-- 
Regards,

Dan Moore
Systems and Collections Librarian
Edmonds Community College Library
dan.moore at edcc.edu / daniel.moore at email.edcc.edu
(425) 640-1526
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