[Wactclc-alma] Analytics for weeding physical items

[Guidry, Wade]

I created a simple inventory report that can be used as a starting point for a weeding report.

I created the report from the 'Physical Items' subject area.

The one caveat that applies to the report, and any other report that contains publication date, is that sorting by publication date is subject to error, because publication dates in MARC records vary in how that are entered and presented.

You can find my report at:

/shared/Community/Reports/Consortia/WACTCLC/Weeding/Simple Weeding Report

You can copy / paste the report into your local analytics folder with the icons highlighted below. (Please don't edit the  version in the community folder.)


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Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org


From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of McGaughey, Colleen
Sent: Wednesday, August 12, 2020 2:55 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.


Thanks Wade,

I took off the criteria for Creation Date, and included Publication Date instead. I am still getting a lot fewer results than anticipated.

If I run my revised report, where I added Publication Date, there are only 13 items on the report. If I run the canned report as is (creation date; last loaned), we have over 11,000 items that haven't circulated since 2015. So, I am clearly missing something.

Colleen

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Guidry, Wade <WadeG at bigbend.edu<mailto:WadeG at bigbend.edu>>
Sent: Wednesday, August 12, 2020 12:22 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Analytics for weeding physical items


Creation date is the date the item was created in Alma, or possibly in another system, if the items were migrated into Alma.



So, it's not likely that you'll see creation dates from the 50's.



You're probably wanting to filter by publication date? If so, you'll want to look at the attributes on the title, rather than the item.









Wade Guidry

WACTCLC

Library Consortium Services Manager

wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

http://www.wactclc.org<http://www.wactclc.org/>

509.760.4474



Pronouns: he/him/his





From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of McGaughey, Colleen
Sent: Wednesday, August 12, 2020 11:05 AM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Analytics for weeding physical items



I used the canned analytic report for determining physical weeds, and edited some of the filters. I know that I should be getting more results back, so I am wondering what I could be doing wrong. Below is a screen shot of the filters.



I know that we still have material in our collection that was created in the 1950s. So, I am trying to capture those items, plus show any items that have not been loaned since 2015. I put my report in the shared reports folder under CPTC. Could someone please tell me what I am missing or doing wrong?



Thanks,
Colleen



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