[Wactclc-alma] Cleaning up records batch added through import

[Guidry, Wade]

Dan,

Kirsti is correct about portfolios *not* overlaying existing ones. Only the title records will overlay.

The easiest way to proceed might be go to the electronic collection in Alma, delete all the related portfolios, and start over. Or, if you don’t have those titles in a collection, create a managed set of bib records, and delete those.

Then, reload fresh.

On the topic of those thumbnail URLs, too bad you couldn’t just leave those URLs in the record, and make use of them in Primo somehow. I’ll think about that a bit. Would be really cool to have thumbnails on those Kanopy records, and include a Primo Collection of Kanopy Records, where the thumbnails appear.


Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474


From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Wednesday, September 25, 2019 2:56 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Cleaning up records batch added through import

ATTENTION: This email contains links. Please follow best practices before clicking on links
Dan—Thanks for posting about this yesterday.  I have to reload all our Films On Demand records today and I wouldn’t have known about the issue with the cover image URL ending up as the portfolio URL otherwise.

I decided to just delete the 856s containing cover image URLs via MARCEdit before importing the bibs into Alma.


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Daniel Moore
Sent: Tuesday, September 24, 2019 4:19 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Cleaning up records batch added through import

Well, I'm really more of an API Dungeons and Dragon player than API Wizard...

We are trying one more strategy to import with a locally created electronic portfolio, so hopefully that helps define the service links.

-Dan

On Tue, Sep 24, 2019 at 3:58 PM Thomas, Kirsti <Kirsti.Thomas at seattlecolleges.edu<mailto:Kirsti.Thomas at seattlecolleges.edu>> wrote:
To quote Patricia Naylor, "Mistakes enhance the learning process." ;)

To the best of my knowledge, import profiles can't be used to edit/overlay existing portfolio or item records.

You can use an import profile to create a new portfolio/item record and you can use an import profile to change an existing bib record.

As far as I know, if you want to do some kind of batch change to portfolio records that already exist, you have to do it via API or via a job on a set of records. Luckily, you're an API wizard. :)

Hope this helps!

Kirsti



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Daniel Moore
Sent: Tuesday, September 24, 2019 14:59
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Cleaning up records batch added through import

And my third attempt to correct this is just adding more blocks to the Primo page. I'm going to stop while I'm ahead and wait for collective wisdom. :-)

-Dan

On Tue, Sep 24, 2019 at 2:47 PM Daniel Moore <daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>> wrote:
Also, follow up - anyway of adding a provider through this process?

On Tue, Sep 24, 2019 at 2:44 PM Daniel Moore <daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>> wrote:
Hey all,

I wanted to refresh our Kanopy records in Primo, so I downloaded the MARC records we have and used a Kanopy import profile shared with the community from Rutgers to upload them.

First mistake wasn't digging deeper into the records themselves before uploading, as each record has a second 856 field that links to just a cover image. This ended up being a problem as that second 856 field is actually listed first in the linking services area, e.g.  https://sbctc-edcc.primo.exlibrisgroup.com/discovery/fulldisplay?docid=alma991727424002809&context=L&vid=01STATEWA_EDCC:EDMONDS&lang=en&search_scope=MyInst_and_CI&adaptor=Local%20Search%20Engine&tab=Everything&query=any,contains,the%20inventor<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsbctc-edcc.primo.exlibrisgroup.com%2Fdiscovery%2Ffulldisplay%3Fdocid%3Dalma991727424002809%26context%3DL%26vid%3D01STATEWA_EDCC%3AEDMONDS%26lang%3Den%26search_scope%3DMyInst_and_CI%26adaptor%3DLocal%2520Search%2520Engine%26tab%3DEverything%26query%3Dany%2Ccontains%2Cthe%2520inventor&data=02%7C01%7C%7C36050700bc7e4511203908d741459b6d%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637049639525385551&sdata=T7FHFQYqLG6VBuGcBwD4KpkYbYlgOWvxSvScxL4imU0%3D&reserved=0>

So then I thought, "Well, I'll just tweak that." I modified the import profile to skip indicator 42 and re-uploaded, thinking it would overwrite those records with the new/correct schema. That's why in the link above you see three "view full text" links: the first goes to the cover art, and the second two go to the correct Kanopy page.

Only, the import profile is set to overlay, so I don't know why that original set of two links persists. Anyone have any ideas?

Dan


--
Regards,

Dan Moore
Systems and Collections Librarian
Edmonds Community College Library
dan.moore at edcc.edu<mailto:dan.moore at edcc.edu> / daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>
(425) 640-1526


--
Regards,

Dan Moore
Systems and Collections Librarian
Edmonds Community College Library
dan.moore at edcc.edu<mailto:dan.moore at edcc.edu> / daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>
(425) 640-1526
CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.



--
Regards,

Dan Moore
Systems and Collections Librarian
Edmonds Community College Library
dan.moore at edcc.edu<mailto:dan.moore at edcc.edu> / daniel.moore at email.edcc.edu<mailto:daniel.moore at email.edcc.edu>
(425) 640-1526
CAUTION: This email originated outside of the Seattle Colleges’ email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

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