[Wactclc-alma] Problem with Negative encumbrance

[Thomas, Kirsti]

Could it be related to credits? There was something on Alma-L recently talking about how credits affect encumbrances.

Look for an email to Alma-L from Alexandra Ogilvie on May 15, 2019. (I don't actually remember these specific details.  I just saved the email in our OneNote Notebook for future reference)


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>
206-934-4106



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Wall, Miriam
Sent: Monday, 3 June, 2019 11:41
To: wactclc-alma at lists.ctc.edu
Subject: [Wactclc-alma] Problem with Negative encumbrance

I've run into a very puzzling situation.

One of my funds is showing a negative encumbered balance.

[cid:image001.png at 01D51A04.0247F800]

  Amy was able to run an analytic that showed me which items are creating this negative encumbrance:

[cid:image002.png at 01D51A04.0247F800]

While all three items are on the same PO, other items on the PO did not act in the same way.  We looked at the history of the POL and could not see anything that is different than the history on a POL that worked correctly and it shows as being fully invoiced.  I would love to be able to remove the negative encumbrance so that the budget shows as having a zero balance.

If anyone have any experience with this problem or ideas on how to fix it, I would appreciate help with this!  Thank you all~

[cid:image003.png at 01D51A04.0247F800]

Miriam Wall
Haselwood Library
Olympic College
1600 Chester Ave.
Bremerton, WA 98337
(360)475-7258

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