[Wactclc-alma] Checking out items over break

[Stephanie Levesen]

HI Charly,

We allow students who are registered for the next quarter to check out over the break.  We usually start downloading the student patron load with the next quarter’s expiration date for students and updating the calendar dates for the next quarter around Finals week.  Then students who come in to renew/check out materials for the quarter break will get the due date that corresponds with the next open day after our closures.

If the due date doesn’t change or comes up not what we’re expecting, we’ll go in and look at the expiration date of the student.  If it still shows the current quarter’s expiration date (like for this quarter it’s 3/21/2019), we’ll ask them if they’re registered.  If they’ve just registered and the system hasn’t updated yet, if they have proof that they’ve registered – paper copy of the schedule or even a digital image from their phone – we’ll manually adjust the expiration date and extend the due date.

We really don’t have an issue with students checking out over break.  And by making sure to wait to adjust or download patrons until Finals week it prevents hang ups for the majority of the quarter.  The only issue we have with doing this is for the laptops that we check out for a week at a time.  If students are continuing to check them out for the limited time during finals week, we have to pay attention to the due dates of the laptops and manual adjust those, but by then most of the students are done and the laptops are getting returned.  We don’t allow those to go out over the break.

Hope this helps in your decision making process.

Thanks,
Stephanie

Stephanie Levesen
Periodicals/ILLs/Circulation
Norwood Cole Library
Skagit Valley College
2405 E College Way
Mount Vernon, WA  98273

360-416-7659

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Charly Eaton
Sent: Thursday, February 21, 2019 9:59 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] Checking out items over break

Hi everyone,

We are thinking about allowing students enrolled in the upcoming quarter to keep items over break which we currently do not allow. It's very rare that we get this request so I think the best way to handle it would be on an individual basis whereby we extend the patron's expiration date and manually set the item due date. Does anyone else allow checkouts over the break? How have you handled it?

Thanks,
Charly

--
Charly Eaton
Circulation Services Manager
Learning Resources/Library
425.640.1447
Work Schedule: Monday - Friday 7:00 - 4:00
[https://drive.google.com/a/email.edcc.edu/uc?id=1lLjU1aMXjcbVQPiBENnsQRRGox02xMi5&export=download]
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