[Wactclc-alma] Textbook library workflow in Alma

[Thomas, Kirsti]

Our libraries are also making a concerted effort to have copies of textbooks on reserve.   The turnaround time between purchasing and needing these materials available for student use is pretty short.  We don't have the cataloging staff necessary to accommodate full cataloging of these materials in the time frame required-- especially since many of our textbooks are unique instructor course packets that require original cataloging which can only be performed by an LAPP6 or Librarian (and at this institution, that means me and no one else, and I have a lot of other spinning plates that are more critical).

What we're doing is having circ/reserves staff create brief bib records.  Assuming the items survive the heavy use we expect them to receive on reserve, if we ever decide to move take them off reserve and move them to the permanent collection, we'll catalog them at that point.

Hope this helps,

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>
206-934-4106




From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Herman, Amy
Sent: Tuesday, 6 August, 2019 16:13
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] Textbook library workflow in Alma

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If your library has a comprehensive textbook library that includes all required textbooks each quarter, do you have any advice for the workflow in Alma for these materials?  I’m not sure it would be any different than any other course reserve item we currently process other than the significant increase in staff time to catalog,  physically process, add to the appropriate course reserves lists, etc!

I suppose technically they’d be “donations” (from an endowment) and I don’t believe we currently do anything in acquisitions for donations as discussed at our Alma meeting today.  Would we need to add a note in the item record for good measure for some future purpose (analytics for example), or is the course reserve process designation enough? I assume that at some point old editions would go into the main collection and only current editions would stay in the textbook library.

Sorry if this sounds muddled!  It is definitely a bit muddled in my head!


Amy Herman
Library Faculty | Olympic College
1600 Chester Avenue | Bremerton, WA 98337
aherman at olympic.edu<mailto:aherman at olympic.edu> | 360-475-7256

[alma signature]


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