[Wactclc-alma] Emeritus Faculty and Staff

[Thomas, Kirsti]

Because of some special programs we have at Seattle Colleges, we handle EZProxy authentication by uploading static files of user IDs to EZProxy, rather than using LDAP or some other form of dynamic authentication.  The upside to doing this is having detailed control over which users EZProxy considers "valid."

For example, my user group designation in the campus information system would restrict my remote access to only Central eresources if we were using some kind of campus authentication with EZProxy.  Because we're uploading files to EZProxy, we can manually add my user ID to each file that we upload for our 4 EZProxy servers (1 for each college, plus a 4th for resources licensed at the district level).  This lets me have remote access to eresources at all the colleges when I need to help with troubleshooting.

This approach could be used for providing remote access to Emeritus faculty and staff as well as trustees.  There may or may not be a way to configure EZProxy to allow a combination of LDAP plus flat-file authentication.  Wade will probably know. ☺

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu



From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Nina Pitts
Sent: Friday, June 15, 2018 10:54
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Emeritus Faculty and Staff

This thread touches on something I’ve been wondering. When we opened our new building in 2008, our Foundation appealed to a handful of individuals (not students, staff or faculty) who funded a database or an electronic collection for us. The administration wanted them to have full access to the e-resources they donated, whether off-campus or on.

In Voyager, it was easy to give them access remotely, but in Alma, not so much. (And honestly, I’d be surprised if they actually used that access much.)

Similarly, we would like to give access to a very small number of people like the Board of Trustees, none of whom are current students, faculty or staff. Does anyone know of a good way to achieve remote database access through Alma for people in cases like this? Since the numbers are tiny, it doesn’t seem we would run afoul of the licensing agreements, at least not in intent, or in any practical way. But you’ll never see me hang out my shingle to practice law ☺.

Thanks for your thoughts!
Nina

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Guidry, Wade
Sent: Thursday, June 14, 2018 7:13 PM
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Emeritus Faculty and Staff

My only suggestions would be to consider the fulfillment rules and patron limits, and whether you’d want to adjust downward things like maximum # of simultaneous checkouts, and shortened circulation period length.

Also, it’s worth making sure they understand that they no longer have access to electronic resources remotely. From a practical standpoint, they will no longer be active in your campus authentication system, so they wouldn’t be able to authenticate through EZProxy. From a legal standpoint, most licensing only covers active students and employees, not past employees.




[Title: Big Bend Community College Logo]

Wade Guidry
Library Consortium Services Manager
Big Bend Community College
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>

509.760.4474
www.bigbend.edu<http://www.bigbend.edu/>

Big Bend Community College • 7662 Chanute Street NE • Moses Lake, WA 98837-3299


WACTCLC Alma Instance: Alma NA02<http://status.exlibrisgroup.com/>
WACTCLC Primo Instance: Primo NA08<http://status.exlibrisgroup.com/>

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of George Babcock
Sent: Thursday, June 14, 2018 3:11 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] Emeritus Faculty and Staff

Hi all,

Earlier this year, Edmonds started to award retiring faculty and staff the status of Emeritus.  (Dale was awarded emeritus status this week.)  So, we have created a new user group "Emeritus Faculty and Staff" and associated the group to proper fulfillment units/rules.  This user group has the same rights and privileges as normal faculty and staff.  Since these patron records will no longer be included in our PPMS loads, we have toggled these users to internal accounts and set an expiration date to far into the future.

I think we have the basic infrastructure set up for the user group, but perhaps we have missed something?  Does anybody else deal with emeritus faculty and staff?  Any best practice suggestions for maintaining these patron records?  All constructive comments are welcomed.

Thanks in advance,

George

--
George Babcock
Library Acquisitions
Edmonds Community College
20000 68th Ave. W
Lynnwood, WA  98036
425-640-1855
george.babcock at email.edcc.edu<mailto:george.babcock at email.edcc.edu>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180615/4af16527/attachment-0002.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 12948 bytes
Desc: image001.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20180615/4af16527/attachment-0002.png>