[Wactclc-alma] Work-study students as staff - User Record

[Guidry, Wade]

?Whether work-study students are recorded as employees in PPMS seems to vary from institution to institution.


Traci, I know that, for example, at Green River, work-study students are managed in PPMS, as you've recently discovered they are at BTC.


In which case, the best solution is probably to load employees first, and students second. That will allow the student load to take precedent.


This means that, if you have employees in SMS (because they are taking classes), they'll end up being assigned to a student user group instead of an employee user group.


But that's probably the lesser of two evils, since employees (except faculty) are probably much less likely to use the library.


So, if that sounds reasonable, let me know and I can reverse the order of the BTC load jobs.


Wade Guidry - wadeg at bigbend.edu
Library Consortium Services Manager
Washington Community & Technical Colleges Library Consortium (WACTCLC)
509.760.4474
________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> on behalf of Traci Taylor <ttaylor at btc.edu>
Sent: Monday, March 6, 2017 4:58 PM
To: 'WACTCLC Alma Discussion'
Subject: [Wactclc-alma] Work-study students as staff - User Record

Hi All,

We have found something new in our User Records. I know we set up our nightly loads of student and employee external nightly loads, so that students would be run first and employees second, in order to make sure regular staff wouldn't be considered students. Do you all recall this? Well, one of our staff noticed that our work-study students are considered staff. I recall talking to our someone in our IT department and this is because the student receives a paycheck from BTC, therefore they are staff. Their user record is overwritten and given a User group: Staff, owner is SIS-Employees. When this occurs, the student's email address is no longer displayed in their contact information. We have several reserve items that go directly to lost status and a $10 fine is added to the user's account. We have no way of identifying if the staff is a work-study student. We don't add $10 fines to staff accounts, which includes faculty, admin, and classified staff. Does anyone have any workarounds, thoughts, and/or ideas?

Here is a screenshot of a work-study's user account:

[cid:image001.jpg at 01D2969A.D81FD320]


Best Regards,
Traci


Traci Taylor, MLS
Systems Librarian
Bellingham Technical College
3028 Lindbergh Ave.
Bellingham,WA 98225
Email | ttaylor at btc.edu<mailto:ttaylor at btc.edu>
Phone |360.752.8488



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