[Factc] Legacy Projects Update: LegacyLink Screens and Reports, 6/1/2023

SBCTC-IT Mail itmail at sbctc.edu
Fri Jun 2 12:18:14 PDT 2023 

Good afternoon, Tracy:

Thank you for your question.  "SM6015 Unofficial Transcript" functionality will be included in the new Legacy Transcript application, but not in LegacyLink.

Below are summaries of Legacy Transcript and LegacyLink functionality from the recent Legacy Projects Update memo from Grant Rodeheaver.

Legacy Transcript Application Key Features
The application is web-based, accessible, and provides self-service functionality for staff users, such as:

  *   Search for student transcript records
  *   View and edit student demographic information and Privacy Restriction (FERPA) settings
  *   Merge student records
  *   Print unofficial and official transcripts
  *   View, print, send transcripts to other colleges and universities
  *   Modify course/class information
  *   Okta/Active Directory Authentication
  *   Show transcript data on screen and allow editing of class data, along with transcript notes

LegacyLink
A read-only application developed to provide secure access to users to a limited subset of screens and batch reports needed to continue critical business.  The application under development includes replication of display-only access to screens and reports in:
*       Financial Management System (FMS)
*       Payroll/Personnel Management System (PPMS)
*       Student Management System (SMS)

Please reach out at rgartner at sbctc.edu<mailto:rgartner at sbctc.edu> if you have additional questions.

Thank you,

[Title: SBCTC logo - Description: Compass]Ray Gartner (he, him, his)
Application Services Director
Washington State Board for Community and Technical Colleges
rgartner at sbctc.edu<mailto:rgartner at sbctc.edu> * o: 360-704-1067 * c: 206-963-3256



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From: Tracy Harden <tharden at yvcc.edu<mailto:tharden at yvcc.edu>>
Sent: Friday, June 02, 2023 8:18 AM
To: PeopleSoft Campus Solutions Users <ctclinkcssupport at lists.ctc.edu<mailto:ctclinkcssupport at lists.ctc.edu>>; Admissions & Counseling Council [ACC <acc at lists.ctc.edu<mailto:acc at lists.ctc.edu>>; Admissions and Registration Council [ARC <registrar at lists.ctc.edu<mailto:registrar at lists.ctc.edu>>; Articulation and Transfer Council [ATC <atc at lists.ctc.edu<mailto:atc at lists.ctc.edu>>; Baccalaureate Leadership Council [BLC <blc at lists.ctc.edu<mailto:blc at lists.ctc.edu>>; Budget, Accounting and Reporting council [BAR <bar at lists.ctc.edu<mailto:bar at lists.ctc.edu>>; Business Affairs Commission [BAC <bac at lists.ctc.edu<mailto:bac at lists.ctc.edu>>; Committee for Accessible Technology Oversight [CATO <cato at lists.ctc.edu<mailto:cato at lists.ctc.edu>>; Continuing Education Council [CEC <conted at lists.ctc.edu<mailto:conted at lists.ctc.edu>>; Council for Basic Skills [CBS <abedir at lists.ctc.edu<mailto:abedir at lists.ctc.edu>>; ctcLink Accessibility <ctclink-accessibility at lists.ctc.edu<mailto:ctclink-accessibility at lists.ctc.edu>>; ctcLink College Leaders <ctclink_poc at lists.ctc.edu<mailto:ctclink_poc at lists.ctc.edu>>; ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport at lists.ctc.edu<mailto:ctclinkfinaidsupport at lists.ctc.edu>>; ctcLink Support List Human Capital Management [HCM <ctclinksme-hcm at lists.ctc.edu<mailto:ctclinksme-hcm at lists.ctc.edu>>; ctcLink Support List Student Financials [SF <ctclinksme_stufin at lists.ctc.edu<mailto:ctclinksme_stufin at lists.ctc.edu>>; ctcLink Working Group <ctclink-workinggroup at lists.ctc.edu<mailto:ctclink-workinggroup at lists.ctc.edu>>; Data Governance Committee [DGC <dgc at lists.ctc.edu<mailto:dgc at lists.ctc.edu>>; Disability Support Services Council [DSSC <dssc at lists.ctc.edu<mailto:dssc at lists.ctc.edu>>; Diversity and Equity Officers Commission [DEOC <deoc at lists.ctc.edu<mailto:deoc at lists.ctc.edu>>; Ed Tech Advisory Group [ETAG <etag at lists.ctc.edu<mailto:etag at lists.ctc.edu>>; eLearning Council [ELC <elc at lists.ctc.edu<mailto:elc at lists.ctc.edu>>; Faculty Association of Community and Technical Colleges [FACTC <factc at lists.ctc.edu<mailto:factc at lists.ctc.edu>>; Financial Aid Council [FAC <dirfinaid at lists.ctc.edu<mailto:dirfinaid at lists.ctc.edu>>; FMS Users Group [FMS <fms at lists.ctc.edu<mailto:fms at lists.ctc.edu>>; Grant Accountants & Staff <grant_and_contract at lists.ctc.edu<mailto:grant_and_contract at lists.ctc.edu>>; HCM Users Group [PPMS <ppms at lists.ctc.edu<mailto:ppms at lists.ctc.edu>>; Human Resource Management Commission [HRMC <hrmc at lists.ctc.edu<mailto:hrmc at lists.ctc.edu>>; Information Technology Commission [ITC <itc at lists.ctc.edu<mailto:itc at lists.ctc.edu>>; Instruction Commission [IC <deaninstr at lists.ctc.edu<mailto:deaninstr at lists.ctc.edu>>; Library Leadership Council [LLC <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>>; Multicultural Student Services Directors Council [MSSDC <mssdc at lists.ctc.edu<mailto:mssdc at lists.ctc.edu>>; Operations and Facilities Council [OFC <ofc at lists.ctc.edu<mailto:ofc at lists.ctc.edu>>; Presidents' Assistants for Community and Technical Colleges [PACTC <pactc at lists.ctc.edu<mailto:pactc at lists.ctc.edu>>; Public Information Commission [PIC <pio at lists.ctc.edu<mailto:pio at lists.ctc.edu>>; Purchasing Affairs Council [PAC <purchoff at lists.ctc.edu<mailto:purchoff at lists.ctc.edu>>; Research and Planning Commission [RPC <researchers at lists.ctc.edu<mailto:researchers at lists.ctc.edu>>; Veteran and Military Services Council [VMSC <veterans at lists.ctc.edu<mailto:veterans at lists.ctc.edu>>; Washington Association of Community and Technical Colleges [WACTC PRES <pres at lists.ctc.edu<mailto:pres at lists.ctc.edu>>; Washington State Student Services Commission [WSSSC <deanstu at lists.ctc.edu<mailto:deanstu at lists.ctc.edu>>; Workforce Education Council [WEC] <vtc at lists.ctc.edu<mailto:vtc at lists.ctc.edu>>; SBCTC All Staff <SBCTCAllStaff at sbctc.edu<mailto:SBCTCAllStaff at sbctc.edu>>
Cc: SBCTC-IT Mail <itmail at sbctc.edu<mailto:itmail at sbctc.edu>>; Sanjiv Bhagat <sbhagat at sbctc.edu<mailto:sbhagat at sbctc.edu>>; Ray Gartner <rgartner at sbctc.edu<mailto:rgartner at sbctc.edu>>
Subject: RE: [ctcLinkCSSupport] Legacy Projects Update: LegacyLink Screens and Reports, 6/1/2023


SM6015 is the unofficial transcript but is not being included?  SM 6013 each quarter has to be accessed individually, and you have to know which ones to look for, or will that change to show all quarters at once like SM6015?

Tracy Harden
Personal pronouns: she, her

Yakima Valley College
Enrollment Services
509-574-4714

[Yakima Yaks Logo]
GO YAKS!

This email may contain confidential information as defined by state and federal law.  If you are not the intended recipient, you must not disclose or use the information contained in it.  If you have received this email in error, please advise the sender immediately and then delete the email.

From: ctcLinkCSSupport <ctclinkcssupport-bounces at lists.ctc.edu<mailto:ctclinkcssupport-bounces at lists.ctc.edu>> On Behalf Of SBCTC-IT Mail via ctcLinkCSSupport
Sent: Thursday, June 1, 2023 4:34 PM
To: Admissions & Counseling Council [ACC <acc at lists.ctc.edu<mailto:acc at lists.ctc.edu>>; Admissions and Registration Council [ARC <registrar at lists.ctc.edu<mailto:registrar at lists.ctc.edu>>; Articulation and Transfer Council [ATC <atc at lists.ctc.edu<mailto:atc at lists.ctc.edu>>; Baccalaureate Leadership Council [BLC <blc at lists.ctc.edu<mailto:blc at lists.ctc.edu>>; Budget, Accounting and Reporting council [BAR <bar at lists.ctc.edu<mailto:bar at lists.ctc.edu>>; Business Affairs Commission [BAC <bac at lists.ctc.edu<mailto:bac at lists.ctc.edu>>; Committee for Accessible Technology Oversight [CATO <cato at lists.ctc.edu<mailto:cato at lists.ctc.edu>>; Continuing Education Council [CEC <conted at lists.ctc.edu<mailto:conted at lists.ctc.edu>>; Council for Basic Skills [CBS <abedir at lists.ctc.edu<mailto:abedir at lists.ctc.edu>>; ctcLink Accessibility <ctclink-accessibility at lists.ctc.edu<mailto:ctclink-accessibility at lists.ctc.edu>>; ctcLink College Leaders <ctclink_poc at lists.ctc.edu<mailto:ctclink_poc at lists.ctc.edu>>; ctcLink Support List Campus Solutions [CS <ctclinkcssupport at lists.ctc.edu<mailto:ctclinkcssupport at lists.ctc.edu>>; ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport at lists.ctc.edu<mailto:ctclinkfinaidsupport at lists.ctc.edu>>; ctcLink Support List Human Capital Management [HCM <ctclinksme-hcm at lists.ctc.edu<mailto:ctclinksme-hcm at lists.ctc.edu>>; ctcLink Support List Student Financials [SF <ctclinksme_stufin at lists.ctc.edu<mailto:ctclinksme_stufin at lists.ctc.edu>>; ctcLink Working Group <ctclink-workinggroup at lists.ctc.edu<mailto:ctclink-workinggroup at lists.ctc.edu>>; Data Governance Committee [DGC <dgc at lists.ctc.edu<mailto:dgc at lists.ctc.edu>>; Disability Support Services Council [DSSC <dssc at lists.ctc.edu<mailto:dssc at lists.ctc.edu>>; Diversity and Equity Officers Commission [DEOC <deoc at lists.ctc.edu<mailto:deoc at lists.ctc.edu>>; Ed Tech Advisory Group [ETAG <etag at lists.ctc.edu<mailto:etag at lists.ctc.edu>>; eLearning Council [ELC <elc at lists.ctc.edu<mailto:elc at lists.ctc.edu>>; Faculty Association of Community and Technical Colleges [FACTC <factc at lists.ctc.edu<mailto:factc at lists.ctc.edu>>; Financial Aid Council [FAC <dirfinaid at lists.ctc.edu<mailto:dirfinaid at lists.ctc.edu>>; FMS Users Group [FMS <fms at lists.ctc.edu<mailto:fms at lists.ctc.edu>>; Grant Accountants & Staff <grant_and_contract at lists.ctc.edu<mailto:grant_and_contract at lists.ctc.edu>>; HCM Users Group [PPMS <ppms at lists.ctc.edu<mailto:ppms at lists.ctc.edu>>; Human Resource Management Commission [HRMC <hrmc at lists.ctc.edu<mailto:hrmc at lists.ctc.edu>>; Information Technology Commission [ITC <itc at lists.ctc.edu<mailto:itc at lists.ctc.edu>>; Instruction Commission [IC <deaninstr at lists.ctc.edu<mailto:deaninstr at lists.ctc.edu>>; Library Leadership Council [LLC <librarydir at lists.ctc.edu<mailto:librarydir at lists.ctc.edu>>; Multicultural Student Services Directors Council [MSSDC <mssdc at lists.ctc.edu<mailto:mssdc at lists.ctc.edu>>; Operations and Facilities Council [OFC <ofc at lists.ctc.edu<mailto:ofc at lists.ctc.edu>>; Presidents' Assistants for Community and Technical Colleges [PACTC <pactc at lists.ctc.edu<mailto:pactc at lists.ctc.edu>>; Public Information Commission [PIC <pio at lists.ctc.edu<mailto:pio at lists.ctc.edu>>; Purchasing Affairs Council [PAC <purchoff at lists.ctc.edu<mailto:purchoff at lists.ctc.edu>>; Research and Planning Commission [RPC <researchers at lists.ctc.edu<mailto:researchers at lists.ctc.edu>>; Veteran and Military Services Council [VMSC <veterans at lists.ctc.edu<mailto:veterans at lists.ctc.edu>>; Washington Association of Community and Technical Colleges [WACTC PRES <pres at lists.ctc.edu<mailto:pres at lists.ctc.edu>>; Washington State Student Services Commission [WSSSC <deanstu at lists.ctc.edu<mailto:deanstu at lists.ctc.edu>>; Workforce Education Council [WEC] <vtc at lists.ctc.edu<mailto:vtc at lists.ctc.edu>>; SBCTC All Staff <SBCTCAllStaff at sbctc.edu<mailto:SBCTCAllStaff at sbctc.edu>>
Cc: SBCTC-IT Mail <itmail at sbctc.edu<mailto:itmail at sbctc.edu>>; Sanjiv Bhagat <sbhagat at sbctc.edu<mailto:sbhagat at sbctc.edu>>; Ray Gartner <rgartner at sbctc.edu<mailto:rgartner at sbctc.edu>>
Subject: [ctcLinkCSSupport] Legacy Projects Update: LegacyLink Screens and Reports, 6/1/2023


SBCTC IT MEMORANDUM

Good afternoon, colleagues:

As a follow-up to Grant Rodeheaver's May 30 memo, I am pleased to provide the final list of screens and reports which will be included in the scope of the LegacyLink project

I would like to extend my appreciation to the many college SMEs who participated in the requirements survey for the new application, the Legacy Advisory Group members, and the entire Legacy project team for their time in helping finalize the scope of this project.

Please review the attached list carefully to familiarize yourself with the screens and reports which will be part of LegacyLink.

If you have any questions or require further clarification, please do not hesitate to reach out to me.

Regards,
Sanjiv Bhagat
Project Manager - PMO Team
Washington State Board for Community and Technical Colleges
PO Box 42495 | 1300 Quince Street SE | Olympia | WA | 98504
sbhagat at sbctc.edu<mailto:sbhagat at sbctc.edu> * o: 360-704-3971
[Logo, icon  Description automatically generated] [seal-csm]  [Prosci(r) Certified Change Practitioner]


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