[ctcLinkfinaidsupport] Reminder: SAP #11 Solution Design Survey due EOB 7/26/23

Tue Jul 18 11:07:01 PDT 2023

Hello FA Community,

Thank you to the 5 colleges who have responded so far to the survey about the Solution Design for SAP #11 – S & P Grades Not Showing As “MEET”! As a reminder, we require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development, so please be sure to complete the survey by the end of business on Friday, July 26th.
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College Action Items

  1.  Review the attached solution design document
  2.  Determine whether or not the college will participate in testing and provide testers’ information
  3.  Complete the survey using the link below by end of business Wednesday, 7/26 (one submission per college)
     *   Survey Link: https://forms.office.com/r/5DU1wyAPwH
     *   We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development

Thank you,

[Compass]Amanda Hoover
Senior Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
1300 Quince Street SE
Olympia, WA 98504-2495
ahoover at sbctc.edu<mailto:ahoover at sbctc.edu> • o: 360-704-1042
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

From: Amanda Hoover
Sent: Wednesday, July 12, 2023 2:22 PM
To: dirfinaid at lists.ctc.edu; ctclinkfinaidsupport <ctclinkfinaidsupport at lists.ctc.edu>
Cc: Holliday, Deann <dholliday at cascadia.edu>; Ana Ybarra <aybarra at sbctc.edu>; Reuth Kim <rkim at sbctc.edu>; Bhuvana Samraj <bsamraj at sbctc.edu>; Dani Bundy <dbundy at sbctc.edu>; Roger Curry <rcurry at sbctc.edu>; Caitlin Stein <cstein at sbctc.edu>; Tami Whitney <twhitney at sbctc.edu>; Tara Keen <tkeen at sbctc.edu>
Subject: RE: SAP #11 Solution Design Survey due EOB 7/26/23

And here is the Solution Design Document I promised!

Thank you,

[Compass]Amanda Hoover
Senior Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
1300 Quince Street SE
Olympia, WA 98504-2495
ahoover at sbctc.edu<mailto:ahoover at sbctc.edu> • o: 360-704-1042
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

From: Amanda Hoover
Sent: Wednesday, July 12, 2023 2:10 PM
To: dirfinaid at lists.ctc.edu<mailto:dirfinaid at lists.ctc.edu>; ctclinkfinaidsupport <ctclinkfinaidsupport at lists.ctc.edu<mailto:ctclinkfinaidsupport at lists.ctc.edu>>
Cc: Holliday, Deann <dholliday at cascadia.edu<mailto:dholliday at cascadia.edu>>; Ana Ybarra <aybarra at sbctc.edu<mailto:aybarra at sbctc.edu>>; Reuth Kim <rkim at sbctc.edu<mailto:rkim at sbctc.edu>>; Bhuvana Samraj <bsamraj at sbctc.edu<mailto:bsamraj at sbctc.edu>>; Dani Bundy <dbundy at sbctc.edu<mailto:dbundy at sbctc.edu>>; Roger Curry <rcurry at sbctc.edu<mailto:rcurry at sbctc.edu>>; Caitlin Stein <cstein at sbctc.edu<mailto:cstein at sbctc.edu>>; Tami Whitney <twhitney at sbctc.edu<mailto:twhitney at sbctc.edu>>; Tara Keen <tkeen at sbctc.edu<mailto:tkeen at sbctc.edu>>
Subject: SAP #11 Solution Design Survey due EOB 7/26/23

Hello FA Community,

We are ready to share our proposed solution for the next SAP item from the FAST Maintenance List! Attached is the Solution Design Document (SDD) for SAP #11 – S & P Grades Not Showing As “MEET”. Please read through it thoroughly and provide your feedback via the survey linked below. In this survey we also ask that that colleges indicate whether or not they will be testing during the User Acceptance Testing (UAT) phase, and if so, who their testers will be. Please complete the survey by the end of business on Friday, July 26th.
Overview of SAP #11 – S & P Grades Not Showing As “MEET”

  *   Issue: Classes with a Grading Basis configuration of Exclude from GPA = No GPA Earned Units on the Term History > Term Statistics page. For Pass/Fail type classes, SAP is incorrectly failing.  If a student ONLY has Graded Units for Pass/Fail classes, the system should not “FAIL” to meet the minimum GPA for the term.
  *   Proposed Solution: Modify the programming logic of the Minimum Current GPA test. Use the GPA value for students with a Cumulative Earned Units value greater than 0.00 and Term Statistics that have a For GPA Graded Units value greater than 0.00. If For GPA Graded Units value = 0.00, then use a new NGPA configured value for the resulting SAP Status for the Minimum Current GPA test.

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High Level Timeline

  *   7/12 – Colleges review Solution Design Document (SDD) for SAP #11 S & P Grades Not Showing As “MEET”
  *   7/26 – Colleges to submit completed Solution Design Confirmation survey back to FA Support by end of business day
     *   We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development
  *   8/8 – User Acceptance Testing (UAT) walk-through and kick-off session (Save the date coming soon!)
  *   8/9 – User Acceptance Testing (UAT) begins
  *   8/25 – Colleges testers submit completed sign off UAT Survey due to SBCTC by end of business day
  *   8/31 – Target implementation in Production

College Action Items

  1.  Review the attached solution design document
  2.  Determine whether or not the college will participate in testing and provide testers’ information
  3.  Complete the survey using the link below by end of business Wednesday, 7/26 (one submission per college)
     *   Survey Link: https://forms.office.com/r/5DU1wyAPwH
     *   We require approval from a minimum of 90% of ctcLink colleges in order to proceed with the solution development

Thank you,

[Compass]Amanda Hoover
Senior Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
1300 Quince Street SE
Olympia, WA 98504-2495
ahoover at sbctc.edu<mailto:ahoover at sbctc.edu> • o: 360-704-1042
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

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