[ctcLinkfinaidsupport] FA Weeklyish Bulletin 12/20/2023

Wed Dec 20 16:58:52 PST 2023

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Knowing is Half the Battle
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Have you ever heard the phrase, "A stitch in time saves nine"?  The expression means that taking immediate action on a task prevents the need for more work later. The original use of 'stitch in time' involves the prompt sewing of small holes or tears in a garment, saving the need to do more stitching later on. (English-grammar-lessons.com, 2022) A Stitch in Time Saves Nine - Meaning, Origin and Usage - English-Grammar-Lessons.com<https://english-grammar-lessons.com/a-stitch-in-time-saves-nine-meaning/>

When it comes to Financial Aid, a stitch in time saves nine when reconciliation is done on time!  Did you catch the latest Dept of Ed Dear Colleague Letter? A noteworthy section in the DC-23-05 William D. Ford Federal Direct Loan Program Reconciliation | Knowledge Center<https://fsapartners.ed.gov/knowledge-center/library/electronic-announcements/2023-12-14/william-d-ford-federal-direct-loan-program-reconciliation>:

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Please read through the entire DCL for more regulatory guidance on Direct Loans.

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Query Corner
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A CLEAN UP QUERY FOR IDENTIFYING INCORRECT OR MISSING PELL AWARDS:  The query QCS_FA_PELL_AWARD_REVIEW is a query that will pull students who have a discrepancy between the amount of Pell that is awarded and the expected amount per FA Load according to their primary EFC.

The ideal time to run this query is before disbursement, and after census lock.  It's just yet another tool that may help you identify Pell awards that may be incorrect or missing entirely.

In the highlighted example, note that the Primary EFC = 0, the FA Load and Calc FA Load is F and the Pell Award for Term (column I) is half the amount of what it should be.  In column J, the expected Pell Amount for the FA Load is displayed.

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Financial Aid Learning Opportunities
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Calendar invites with web ex log in information already sent out

Session:  Q & A Support Session for the New NSLDS Transfer Monitoring Process Using Term-Based UEMs
When:  Thursday, 12/21/2023 9:00AM - 10:00AM
Audience:  Staff responsible for managing NSLDS Transfer Monitoring
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:

  *   In this session, you may bring your specific examples- we can help answer general questions on the process, and work through some examples that are not already in tickets.  If a ticket is necessary, we can guide on that in this session.

Session:  Intermediate Loan Processing - Loan Troubleshooting
When:  Tuesday, 1/30/2024, 9:00AM - 11:00AM
Audience:  Staff responsible for awarding/managing the Direct loan program
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:

  *   Understand how to work varying examples from the following reports:
  *   Loans on Hold Report
     *   Origination Hold
     *   Origination Changes Hold
  *   Rejected Originations Report
  *   Disbursement Errors Report
  *   Understand which ctcLink pages to navigate and how to read and update them when troubleshooting loan reject and loans on hold messages:
     *   View Loan Processing Actions page
     *   View COD Data page
     *   Hold/Suspend Change Data page
     *   Override Loan Data page
     *   Override Processing Status page

Session:  Intermediate Pell Processing - Pell Troubleshooting
When:  Tuesday, 2/13/2024, 9:00AM - 11:00AM
Audience:  Staff responsible for managing Pell payment
Presenters:  Kelly Forsberg, FA Functional Trainer
Objectives:

  *   Understand how to read and work examples in the Pell Reports
     *   Pell Records by Transaction Status
     *   Pell Records by Status
     *   Pell Origination Validation Report
     *   Pell Disbursement Validation Report
     *   Pell Disbursement Status Report
  *   Understand how to perform Pell troubleshooting using various pages in ctcLink
     *   View COD Data page
     *   Manage Pell Payment page

Session:  The Adventures of the R2T4 Worksheet - Session 1
When:  Thursday, 1/25/2024, 1:00PM - 3:00PM
Audience:  Staff responsible for processing R2T4 calculations
Presenters:  Molly Groyer, FA Support Functional Analyst
Objectives:

  *   Identify students to be reviewed for R2T4 by Mass Assigning F03 Service Indicator
  *   Find a student's institutional determination date & withdrawal date in ctcLink
  *   Find a student's institutional charges
  *   Create & complete an R2T4 worksheet & understand the functionality of key fields on the Worksheet
  *   Adjust federal aid & undisburse/re-disburse
  *   Add an F05 Service Indicator
  *   Review available R2T4 queries

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Training Team Updates
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The QRGs and BPGs are still currently undergoing a continual overhaul to accommodate the upcoming PeopleTools 8.59 system upgrade.  We expect these updates to continue until the end of the year and into the next year through Aid Year Rollover.  If you have guides or QRGs printed out, please continue to check the ctcLink Reference Center for the most current version.

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Just for Fun!
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Which Christmas cookie matches your personality?  I'm a sugar cookie!

Which Christmas Cookie Matches Your Personality Quiz (buzzfeed.com)<https://www.buzzfeed.com/bentleya025/what-christmas-cookie-matches-your-personality-4ojfxpiueq>

Happiest of holidays to you all,

[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066

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