[CATO] Fw: (Timely Request) Council Representatives for Student Success Tool RFP Task Force

Fri Dec 8 08:46:12 PST 2023

Dear CATO co-chairs Michael, Zach, and membership:

As you may have heard by now, our presidents voted to move forward with an RFP process to identify a system-wide Student Success/Advising tool that integrates with ctcLink. SBCTC staff will help facilitate this process with leadership from Lauren Hibbs and Monica Wilson. We are committed to ensuring that finding the most accessible option available to us remains a key requirement throughout this process.

We are seeking a representative from both CATO and DSSC to participate. Please see Lauren's email below for details and let me know by Monday December 11th if you are interested. We are happy to answer any questions.

(I apologize for sending this out on a Friday morning with a Monday deadline—I have been out sick this week.)

Thank you!
Monica

[Title: SBCTC logo - Description: Compass]

Monica M. Olsson (she/her/hers)

Policy Associate – Accessible IT Coordinator

Washington State Board for Community and Technical Colleges

•Email: molsson at sbctc.edu<mailto:molsson at sbctc.edu> • Phone: 360-704-3922

The power of the Web is in its universality.
Access by everyone regardless of disability is an essential aspect.

Tim Berners-Lee, W3C Director and inventor of the World Wide Web

[cid:af76d1d7-864f-4bf9-b617-f4c2d5261ded]<https://outlook.office.com/bookwithme/user/321a279c65664c04a18fa34a96e959ab@sbctc.edu?anonymous&ep=signature>                Book time to meet with me<https://outlook.office.com/bookwithme/user/321a279c65664c04a18fa34a96e959ab@sbctc.edu?anonymous&ep=signature>
________________________________
From: Lauren Hibbs <lhibbs at sbctc.edu>
Sent: Monday, December 4, 2023 9:22 AM
To: Christine McMullin <cmcmullin at sbctc.edu>; Yokiko Hayashi-Saguil <yhayashi-saguil at sbctc.edu>; Monica Olsson <molsson at sbctc.edu>; Monica Wilson <mwilson at sbctc.edu>
Cc: Robert Cox <robert.cox at centralia.edu>; Mari Acob-Nash <mari.acob-nash at edmonds.edu>; Hayden, Ruby <ruby.hayden at lwtech.edu>; Karl Smith <ksmith at tacomacc.edu>; Taga, Brendon <btaga at olympic.edu>
Subject: (Timely Request) Council Representatives for Student Success Tool RFP Task Force

WSSSC & SBCTC Council Liaisons,

I am reaching out to request your support in providing a short list of 4-5 potential commission and council representatives who may serve on the Student Success Tool RFP Task Force. The shortlist of individuals generated through the commissions input will be submitted to WACTC for their final decision on taskforce membership (1-2 will be selected), with the taskforce set to commence its activities January 2024. I am requesting the councils reply no later than Monday, December 11th to compile this list from the following areas:

ACC (Christine-Mari)

ARC (Christine- Ruby)

FAC (Yokiko – Karl)

DSSC (Monica O. – Brendon)

Navigator or Guided Pathways Lead (Monica Wilson-TBD)

Student Success Tool Purpose:

The primary purpose of the student success tool is to enhance and support academic progress, academic planning, and student achievement. These tools provide insights into student performance, engagement, and behavior, allowing for interventions and support. Key objectives include improving retention, graduation rates, and providing a positive e-learning environment. Student success tools, utilizing data analytics, communication tools, and predictive modeling, enable educators and institutions to proactively address challenges, identify opportunities, and contribute to the well-being and success of students.

Background:

The responsibilities associated with this role are still being refined, and your insights will be invaluable in ensuring that the selected representatives align with the evolving requirements of the taskforce. The overarching goal is to have a diverse and skilled group that can effectively communicating with their peers and contribute to the development and implementation of the Student Success Tool RFP. The timeline for this taskforce is likely to be approximately one year.

Your Assistance:

Please work with your council leadership to identify 4-5 individuals within your commission who possess the expertise, inclusive and people-centered communication skills, and commitment to make meaningful contributions to this taskforce. Please share the taskforce principals identified by WSSSC that will guide this work (located at the end of this email) as an initial step of commitment. Once you've identified potential candidates, please provide me with their names, title, institution, and a brief rationale for their suitability by Monday, December 11, 2023.

Next Steps:

The compiled council recommendation list will be provided to WACTC on Friday, December 15, for their deliberation. WACTC is anticipated to select 1-2 representatives from each of these areas (note: additional members from other councils and groups are anticipated as well). Once identified, I will confirm selected commission individuals with each of you. The selected representatives will embark on their responsibilities starting in January 2024 through virtual participation.

We greatly appreciate your cooperation and assistance in making sure that the taskforce is comprised of diverse individuals who can actively contribute to the success of this initiative. Should you have any questions or need further clarification, please feel free to reach out to me!

Thank you.

Student Success Tool RFP Process Guiding Principles:

  *   Understanding the Need for Change: Recognizing the necessity for change and acknowledging existing pain points and limitations is the first crucial step in initiating this transformative process.
  *   Clear Definition of Objectives: After identifying the need for change, the focus shifts to defining clear objectives, outcomes, and revised business processes.
  *   Thorough System Selection: The selection of the right system is a pivotal decision. It involves extensive research, consultation, and at times, trial and error. The chosen system should align with the defined objectives, be user-friendly, and possess the capacity to adapt to evolving needs.
  *   People-Centric Approach: System adoption is not merely about technology; it centers around people. Creating a supportive environment and fostering open communication are vital aspects of this journey.
  *   Anticipating Disruption and Flexibility: Expecting some level of disruption and being prepared to address it is paramount. The process of testing and adjusting should be normalized.
  *   Patience and Long-Term Focus: Patience is, perhaps, the most critical element during the post-adoption phase. Reinforcing a long-term focus is essential for all stakeholders, fostering a culture of continuous improvement.

[Compass]

Lauren Hibbs, Ed.D

Director, Student Services

Washington State Board for Community and Technical Colleges

lhibbs at sbctc.edu• o: 360-704-4334 •

sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

SBCTC Vision:

“Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our diverse communities.”

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/cato_lists.ctc.edu/attachments/20231208/58304634/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 2623 bytes
Desc: image002.jpg
URL: <http://lists.ctc.edu/pipermail/cato_lists.ctc.edu/attachments/20231208/58304634/attachment-0001.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Outlook-Title_ SBC.png
Type: image/png
Size: 22672 bytes
Desc: Outlook-Title_ SBC.png
URL: <http://lists.ctc.edu/pipermail/cato_lists.ctc.edu/attachments/20231208/58304634/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Outlook-4yfpmai0.png
Type: image/png
Size: 528 bytes
Desc: Outlook-4yfpmai0.png
URL: <http://lists.ctc.edu/pipermail/cato_lists.ctc.edu/attachments/20231208/58304634/attachment-0003.png>