[BFET] FW: FFY17 SBCTC colleges BFET Budgets response - action req.
Mat Carlisle
mcarlisle at sbctc.edu
Wed Jul 20 11:34:49 PDT 2016
After further conversation with DSHS, the deadline for responding to the request for additional information on your FFY17 BFET budget has been extended. Please get your responses to me no later than COB on Friday, July 22nd. Thank you.
Mat
Mat Carlisle
Program Administrator, Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu
From: Mat Carlisle
Sent: Wednesday, July 20, 2016 11:26 AM
To: 'bfet at lists.ctc.edu'
Subject: FW: FFY17 SBCTC colleges BFET Budgets response - action req.
Importance: High
Good morning.
DSHS has provided a clarification on the question about a Description of Components on the BFET Budget Performance Tab.
Mat
Mat Carlisle
Program Administrator, Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>
From: Skaar, David W (DSHS) [mailto:skaardw at dshs.wa.gov] On Behalf Of DSHS RE ESA SW BFET Policy
Sent: Wednesday, July 20, 2016 11:20 AM
To: Mat Carlisle
Cc: Erin Frasier; Susan Wanager; Michele Rockwell; Payne, Kathryn (DSHS); Adams, Corinna (DSHS); Pan, Lisa H (DSHS)
Subject: RE: FFY17 SBCTC colleges BFET Budgets response - action req.
Good morning Mat,
We need to make a correction to the requested clarifications below. The colleges do not have to provide a description of components on the Performance Tab at this time. We still need this information for FFY 2017, but will make a separate request in August for the specific information related to the components.
Thank you.
BFET Team
From: Pan, Lisa H (DSHS) On Behalf Of DSHS RE ESA SW BFET Policy
Sent: Tuesday, July 19, 2016 6:31 PM
To: Mat Carlisle
Cc: Erin Frasier; Susan Wanager; Michele Rockwell; Payne, Kathryn (DSHS); Adams, Corinna (DSHS); Skaar, David W (DSHS); Pan, Lisa H (DSHS)
Subject: RE: FFY17 SBCTC colleges BFET Budgets response - action req.
Importance: High
Hi Mat,
Thank you for turning in your FFY 17 BFET Budget Proposal. All information and/or responses are due by COB Thursday, 7/21/16. The short turnaround is absolutely needed to complete the state plan. Please contact us if you need more time to respond.
Please clarify or provide information below and make adjustments to the budget and performance as needed:
SBCTC
1. Most colleges use an indirect rate. Please collect and make available upon request all current federally approved indirect rate letters for each college. . Please note that it cannot be used if no 100% funds are approved for contract. It is unlike that 100% funds for colleges will be available at the start of FY 2017. We will endure to request mid year carryover funds, including 100% as soon as possible. If 100% funds is available during the year then we may review requests for that funding at that time. Any funds added to the contract are available from the effective date of the amendment and forward.
Bellevue College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (40 to 60 percent) Please review and/or provide clarification.
3. No tuition included in the budget. Please clarify whether this is intentional.
4. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
5. Please provide an explanation for Other emergency costs on the Part. Reimb. Tab.
6. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
7. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
8. Please provide a description of JT and BR activities on the Performance tab (line 25 and onward).
Bates Technical College
1. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
2. Please list tuition and explain the cost per student to cost explanation tab.
3. Activities listed under JT are not JT activities. These are VE. Please update the Performance tab (starting on line 25).
Bellingham Tech College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (40 percent) Please review and/or provide clarification.
3. Add tuition and the cost per student to cost explanation tab.
Big Bend CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please provide an explanation for Other non-tuition costs on the Part. Reimb. Tab. Please provide an explanation for Other emergency costs on the Part. Reimb. Tab.
4. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
5. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
6. Add tuition and the cost per student to cost explanation tab.
Cascadia College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please complete the Part. Reimb. tab for transportation and books with explanation and dollar amount per client and client count in the component (VE).
3. Add tuition and the cost per student to cost explanation tab.
Centralia College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (40 - 50 percent) Please review and/or provide clarification.
3. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
4. Add tuition and the cost per student to cost explanation tab.
Clark College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Add tuition and the cost per student to cost explanation tab.
Clover Park Tech College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (44 percent) Please review and/or provide clarification.
3. Please add tuition and the cost per student to cost explanation tab.
4. Please provide a description of activities for JT on the performance tab.
Columbia Basin College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Edmonds CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (49-55 percent) Please review and/or provide clarification.
3. Please update staff FTEs to tenths (should be 4.92, not 492 FTEs) on the Details Worksheet.
4. Please add tuition and the cost per student to cost explanation tab.
Everett CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (40-50 percent) Please review and/or provide clarification.
3. Please update staff FTEs to tenths (should be 2.43, not 243 FTEs) on the Details Worksheet.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
6. Please provide an explanation for Other non-tuition costs on the Part. Reimb. Tab. Please provide an explanation for Other emergency costs on the Part. Reimb. Tab.
7. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Grays Harbor College
1. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
2. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
3. Please add tuition and the cost per student to cost explanation tab.
Green River CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
3. Please add tuition and the cost per student to cost explanation tab.
Highline College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Lake WA Institute of Tech
1. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
2. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
3. Please add tuition and the cost per student to cost explanation tab.
Lower Columbia College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (40-50 percent) Please review and/or provide clarification.
3. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
4. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
5. Please add tuition and the cost per student to cost explanation tab.
6. Please move IEP from JT to JS on the performance tab under component description (starting on line 25).
North Seattle College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
4. Please add tuition and the cost per student to cost explanation tab.
Olympic College
1. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
2. Please confirm whether college intends to request no Participant reimbursement for the contract year.
3. Please add tuition and the cost per student to cost explanation tab.
Peninsula College
1. Please complete the Part. Reimb tab with details on participant reimbursement by component, by client count, etc.
2. Please add tuition and the cost per student to cost explanation tab.
Pierce College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
3. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
4. Please add tuition and the cost per student to cost explanation tab.
Renton Tech College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Seattle Central College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
4. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
5. Please provide a description of activities for JT on the performance tab (starting on line 25).
Seattle Vocational Institute
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
4. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
5. Please provide a description of activities for JT on the performance tab (starting on line 25).
Shoreline CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
3. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
4. Please add tuition and the cost per student to cost explanation tab.
Skagit Valley College
1. Fringe benefits are very high. (over 50 percent) Please review and/or provide clarification.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a description of activities for JT on the performance tab (starting on line 25).
South Puget Sound CC
1. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
South Seattle College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
6. Please provide a description of activities for JS and JT on the performance tab (starting on line 25).
Spokane CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
Spokane CC IEL
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
6. Please provide a list of activities for each component on the performance tab (starting on line 25) with outcome for FY 2017
Spokane Falls CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
3. Please complete the green box beginning on line 9 to explain the participant reimbursement process on the Part. Reimb. Tab.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
6. Please provide a list of activities for each component on the performance tab (starting on line 25) with outcome for FY 2017
Tacoma CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please add tuition and the cost per student to cost explanation tab.
3. Need component projections and any description for JS/JT/BR if applicable on the performance tab (starting on line 25) with outcome for FY 2017
Walla Walla CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
3. Please provide an explanation for books and supplies on the Part. Reimb. Tab.
4. Please provide a fringe benefit rate and an explanation of how fringe benefits are calculated for this budget on the cost Explanation allocation tab. If fringe benefit rates vary by position, please provide an average rate for the calculation.
5. Please add tuition and the cost per student to cost explanation tab.
6. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Wenatchee Valley College
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
3. Please confirm whether college intends to request no Participant reimbursement for the contract year.
4. Please add tuition and the cost per student to cost explanation tab.
5. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Whatcom CC
1. Need copy of current Indirect rate letter for SBCTC's record and make available to DSHS upon request. Please note that it cannot be used if no 100% funds are approved for contract.
2. Please confirm whether college intends to request no Participant reimbursement for the contract year.
3. Please add tuition and the cost per student to cost explanation tab.
4. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
Yakima Valley CC
1. Fringe benefits are very high. (over 40 percent) Please review and/or provide clarification.
2. Please add tuition and the cost per student to cost explanation tab.
3. Please provide a more complete cost allocation plan on Cost Explanation-Allocation tab or provide a separate allocation plan in support of the budget. Examples are on the BFET website.
All information and/or responses listed above are due by COB Thursday, 7/21/16.
If you have any questions or concerns about this please do not hesitate to respond directly to this email (SWBFETPOLICY at dshs.wa.gov<mailto:SWBFETPOLICY at dshs.wa.gov>) so that one of the program managers can assist you. If you need Kathy's assistance, please schedule a time with her to go over your questions. Her time is very limited so it will be first come first serve.
Thank you,
[cid:image001.png at 01D1E278.11267160]
Lisa.Pan at dshs.wa.gov<mailto:Lisa.Pan at dshs.wa.gov>
Office: 360-725-4630
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From: Mat Carlisle [mailto:mcarlisle at sbctc.edu]
Sent: Friday, June 10, 2016 8:52 AM
To: Skaar, David W (DSHS)
Cc: Erin Frasier; Susan Wanager; Michele Rockwell; Payne, Kathryn (DSHS); Pan, Lisa H (DSHS); Adams, Corinna (DSHS)
Subject: FFY17 BFET Budgets for SBCTC and Colleges
Good morning, Dave.
I have attached the FFY17 BFET budgets for SBCTC and the colleges.
The total budget amount for SBCTC is $331,572, all of which is funded by 100% funds.
The total 50/50 budget amount for the colleges is $23,106,141, with $11,533,070 being Local and $11,533,071 being Federal.
We, also, had the colleges submit their indirect costs to determine our initial FFY17 BFET 100% funds request of $1,054,730.
Please let me know if there are any questions.
Mat
Mat Carlisle
Program Administrator, Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>
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