[WSSSC] [EXTERNAL] - FW: Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps
Taga, Brendon
btaga at olympic.edu
Tue Jan 21 09:59:05 PST 2025
Ruby, this is just for us and not to be forwarded, right?
Brendon K. Taga, Ph.D., J.D.
Vice President of Student Affairs & Enrollment Management
[cid:image003.png at 01DB6BEB.2CD9CF00]<https://www.olympic.edu/about/administration/vp-student-affairs>
Are you in need of support? Do you have concerns about a student? Find help with OC Report It.<https://www.olympic.edu/about/reporting-concerns-olympic-college>
From: WSSSC <wsssc-bounces at lists.ctc.edu> On Behalf Of Hayden, Ruby (She/Her) via WSSSC
Sent: Tuesday, January 21, 2025 9:56 AM
To: wsssc at lists.ctc.edu
Subject: [EXTERNAL] - [WSSSC] FW: Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps
CAUTION: This email came from a non-OC system or external source. Beware of phishing and social engineering!
Hi Folks,
Please see below and attached if you want to participate in student success software demos.
Ruby.
Please note: My working hours may not match your working hours. Please prioritize work/life balance and only reply to this email during your working hours. My typical working hours are M-F, 5am to 8am remote, 9am to 3pm in-person
Ruby Hayden, Ph.D.
Vice President of Student Services
My pronouns: she/her
Lake Washington Institute of Technology
Student Services | West 213C
11605 132nd Avenue NE | Kirkland, WA 98034
T: (425) 739-8208 | ruby.hayden at lwtech.edu<mailto:ruby.hayden at lwtech.edu>
www.LWTech.edu<http://www.lwtech.edu/> | facebook.com/theLWTech
From: Monica Wilson <mwilson at sbctc.edu<mailto:mwilson at sbctc.edu>>
Sent: Tuesday, January 21, 2025 9:52 AM
Subject: Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps
WARNING: This email is from an outside sender. Please verify content before clicking links or opening attachments. Forward suspicious emails to 'emailscan at lwtech.edu'
Greetings,
You are receiving this message because you have participated as a member of the Student Success Software RFP committee, the Student Success Software RFP Vendor Evaluation Scoring Team, and/or the Strategic Technology Advisory Committee.
We are excited to announce that demonstrations have been scheduled with the top four vendors from the RFP process. Each demonstration will include a 90-minute presentation followed by 30 minutes for questions, making each session two hours in total. The sessions will not be recorded.
Please feel free to share the demonstration times below (meeting requests are attached) with the commissions and councils you represent:
* EAB: Thursday, January 23, 9:00 AM - 11:00 AM PST
* Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=mab15c0b678341149bc1e389a07488274>
* Meeting number (access code): 2661 742 4126
* Meeting password: bS3TE2UxFc9
* Frequency Foundry: Tuesday, January 28, 11:30 AM - 1:30 PM PST
* Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=m7471e0326703260070a8f43dbc902f09>
* Meeting number (access code): 2663 395 9066
* Meeting password: mQyx2mUdP53
* HighPoint: Wednesday, January 29, 9:00 AM - 11:00 AM PST
* Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=m243ff8f3946149d88d9c4a841997d260>
* Meeting number (access code): 2663 133 7737
* Meeting password: K6egpmAJE25
* ConexEd: Wednesday, January 29, 11:30 AM - 1:30 PM PST
* Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=madeb8cb496d9272e75d604286e6b7280>
* Meeting number (access code): 2660 882 5502
* Meeting password: PfVpWHEM238
Important Confidentiality Guidelines
These demonstrations are part of the confidential RFP process and subject to public disclosure laws in accordance with Chapter 42.56 RCW, the Public Disclosure Act. Please note:
* Any notes or written feedback you take during the demonstrations are protected during the RFP process but may become disclosable once the apparent successful vendor is selected.
To maintain the integrity of the process, we ask that non-scoring participants agree to the following:
1. Do Not Discuss RFP Scores
Avoid discussing RFP scores or evaluations with members of the Vendor Evaluation Scoring Team (VEST). Scoring discussions are strictly prohibited.
2. Provide Feedback via Survey
All feedback on vendor presentations should be submitted to the VEST using the provided feedback survey<https://docs.google.com/forms/d/e/1FAIpQLSfAPp8hseLpD-Y-158PgmckyFLRtoIg7e8d9-SC49cjqR_YZA/viewform>.
3. Do Not Share Presentation Content
Refrain from discussing presentation content outside the group of viewers. This is not an opportunity to "share what you learned." Information must remain confidential until the RFP process is fully closed.
4. Ask Questions Thoughtfully
While you are welcome to ask questions during the demonstrations, please be aware that VEST members have reviewed detailed vendor responses and may have additional context.
Next Steps
1. Review and Update Scores:
Following the demonstrations, VEST members will have the opportunity to review their initial scores. Any updated scores should be emailed to Abraham Rocha<mailto:arocha at sbctc.edu>, who will recalculate the rankings for the top four vendors.
1. Accessibility testing
Vicki Walton, Web Accessibility Specialist/IT Quality Assurance Tester for SBCTC will conduct testing both concurrently and separately from the presentations. This preliminary functional testing will focus on evaluating pages from a student user perspective using the following methods:
* Screen reader testing
* Navigation without a mouse
* Voice command usability
Additional testing through an external vendor will also be performed to document concerns.
1. Finalize Evaluation Scoring:
After completing the vendor presentations and the accessibility final review, we will finalize the evaluation scoring.
1. Present Scoring to Executive Sponsor:
The finalized scoring and the recommended winning vendor will be presented to our Executive Sponsor for approval or denial to move forward with the award.
1. Contract Negotiations:
During contract negotiations, we will have an additional opportunity to address and discuss the cost of the services.
Thank you for your cooperation and commitment to ensuring a fair and thorough RFP process. Please let us know if you have any questions or require further clarification.
Best,
Monica
[Compass]Monica Wilson (she|her|hers)<https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743>
Director, Student Success Center
Washington State Board for Community and Technical Colleges
Cell: 503-307-1555 | e: mwilson at sbctc.edu<mailto:mwilson at sbctc.edu> | website: www.sbctc.edu<http://www.sbctc.edu/>
Schedule a Meeting<https://calendly.com/mwilson-wassc>
______________________________________________________________________________
SBCTC Vision
"Leading with racial equity, our colleges maximize student potential and transform lives
within a culture of belonging that advances racial, social, and economic justice
in service to our diverse communities."
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