[WSSSC] FW: [EXTERNAL] RE: RFP Taskforce Update and Next Steps

[Smith, Karl]

Colleagues, please see two emails below regarding the Student Success Tool RFP process. Sent with permission from Monica to share. - Karl


Greetings,

I'm writing to clarify the next steps in the vendor selection process, and I want to thank you for your patience and support as I navigate this complex process-there's much to learn along the way!

Abraham will determine an apparent successful vendor based on the scores provided from the initial evaluation of proposals. However, this is only the first step in a multi-phase selection process.

What Happens Next:

  1.  Vendor Demonstrations: We will move forward with demonstrations from the top-scoring vendors to validate the information shared in their proposals.
  2.  Accessibility Testing: Following demonstrations, further accessibility testing will be conducted, and those findings will be incorporated into the evaluation process.
  3.  Final Decision: The actual successful vendor will be selected based on a comprehensive assessment of the proposals, demonstrations, and accessibility testing results.

In simpler terms, the apparent vendor is identified from the proposals alone, but the actual vendor will only be finalized after validating functionality and compliance through demonstrations and testing.

We will follow up soon with opportunities to participate in the vendor demonstrations as they are scheduled.

Please don't hesitate to reach out to me or Abraham if you have any questions or need additional clarification. Your feedback and engagement are invaluable to this process.

Thank you for your continued commitment to this important work.

Best,

Monica


[Compass]Monica Wilson (she|her|hers)<https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743>
Director, Student Success Center & Strategic Initiatives
Washington State Board for Community and Technical Colleges
Cell: 503-307-1555 | e: mwilson at sbctc.edu<mailto:mwilson at sbctc.edu> | website: www.sbctc.edu<http://www.sbctc.edu/>
Schedule a Meeting<https://calendly.com/mwilson-wassc>
______________________________________________________________________________
                                                                                           SBCTC Vision
                         "Leading with racial equity, our colleges maximize student potential and transform lives
                          within a culture of belonging that advances racial, social, and economic justice
                         in service to our diverse communities."

From: Monica Wilson
Sent: Tuesday, December 10, 2024 1:42 PM
To: Ben Williams <bwilliams at jff.org<mailto:bwilliams at jff.org>>; BRiley <briley at wvc.edu<mailto:briley at wvc.edu>>; CLeaker <cleaker at everettcc.edu<mailto:cleaker at everettcc.edu>>; D Hayman <dhayman at olympic.edu<mailto:dhayman at olympic.edu>>; Dani Bundy <dbundy at sbctc.edu<mailto:dbundy at sbctc.edu>>; Holly Siino <hsiino at jff.org<mailto:hsiino at jff.org>>; J Wheeler <jwheeler at greenriver.edu<mailto:jwheeler at greenriver.edu>>; Jamie Traugott <jtraugott at sbctc.edu<mailto:jtraugott at sbctc.edu>>; Joyce Hammer <jhammer at sbctc.edu<mailto:jhammer at sbctc.edu>>; K Smith <ksmith at tacomacc.edu<mailto:ksmith at tacomacc.edu>>; Karl Ritter Smith <KRitterSmith at whatcom.edu<mailto:KRitterSmith at whatcom.edu>>; Kenn Nied <knied at sbctc.edu<mailto:knied at sbctc.edu>>; Kirsten Duede <kristen.duede at wwcc.edu<mailto:kristen.duede at wwcc.edu>>; LMyers <lmyers at lowercolumbia.edu<mailto:lmyers at lowercolumbia.edu>>; LMyers@ LCC <lmyers at lcc.ctc.edu<mailto:lmyers at lcc.ctc.edu>>; M Fuzie <mfuzie at yvcc.edu<mailto:mfuzie at yvcc.edu>>; M Lee <mlee at columbiabasin.edu<mailto:mlee at columbiabasin.edu>>; Marty Alvarado <marty.alvarado at sova.org<mailto:marty.alvarado at sova.org>>; MCampbell <mcampbell at pierce.ctc.edu<mailto:mcampbell at pierce.ctc.edu>>; Michael Brown <mbrown at sbctc.edu<mailto:mbrown at sbctc.edu>>; Monica Olsson <molsson at sbctc.edu<mailto:molsson at sbctc.edu>>; OIbrahim <oibrahim at rtc.edu<mailto:oibrahim at rtc.edu>>; P Daniels <pdaniels at highline.edu<mailto:pdaniels at highline.edu>>; RHeminway <rheminway at spscc.edu<mailto:rheminway at spscc.edu>>; Roma Bert <rbert at sbctc.edu<mailto:rbert at sbctc.edu>>; Roy Caligan <roy.caligan at scc.spokane.edu<mailto:roy.caligan at scc.spokane.edu>>; Ruby Hayden <ruby.hayden at lwtech.edu<mailto:ruby.hayden at lwtech.edu>>; S Cini <scini at jff.org<mailto:scini at jff.org>>; SaraT <SaraT at bigbend.edu<mailto:SaraT at bigbend.edu>>; Tracey Dahl <tracy.dahl at centralia.edu<mailto:tracy.dahl at centralia.edu>>; Vicki Walton <vwalton at sbctc.edu<mailto:vwalton at sbctc.edu>>
Cc: Abraham Rocha <arocha at sbctc.edu<mailto:arocha at sbctc.edu>>; Marty Alvarado <marty.alvarado at sova.org<mailto:marty.alvarado at sova.org>>
Subject: RFP Taskforce Update and Next Steps

Dear RFP Taskforce,

I hope this email finds you well and that you each have plans for some well-deserved rest before the start of the winter quarter.

I'm writing to share an update on the RFP process for the Student Success/Advising Software.

First and foremost, thank you all for your incredible dedication to this project. A special acknowledgment goes to the evaluators who invested significant time and effort in reviewing and scoring the 10 proposals during such a busy season. Their hard work has been pivotal to our progress:


  *   Student: Moriah Reid-Nnanabu (Pierce Puyallup)
  *   Student Services Commission: Ruby Hayden (Lake WA Tech)
  *   Advising and Counseling Council: Olla Ibrahim (Renton Tech)
  *   Accessibility: Kyle Gonzalez (South Puget Sound)
  *   Registrars: Jenny Wheeler (Green River), Karl Ritter Smith (Whatcom)
  *   Institutional Research: Roy Calligan (Spokane)
  *   Presidents: Matt Campbell (Pierce)
  *   Business Advisory Council: Brett Riley (Wenatchee Valley)
  *   Information Technology (IT)/Security: Rip Heminway (South Puget Sound), Jill Hammitt (Highline College)
  *   Instruction Commission: Cathy Leaker (Everett)
  *   Basic Education for Adults: Ted Mansfield (Bellevue College)
  *   State Board Staff: Monica Olsson, Saravanan Mylsamy, Dani Bundy
  *   Faculty: Lucas Myers (Lower Columbia)

Abraham has compiled and calculated the scores, which will guide us in identifying the apparent successful vendor. He is also conducting vendor debriefs and anticipates notifying the successful vendor by December 20th.

Next Steps:

  *   January: Vendor demonstrations and accessibility evaluations will take place.
  *   February: We anticipate finalizing a statewide contract, after which individual colleges will be able to establish their own agreements with the selected vendor.

We understand that implementation planning will involve key conversations with WACTC, especially regarding the process for early adopters. We are pleased to share that Marty Alvarado from SOVA has agreed to help facilitate and support our taskforce as we move toward finalizing this critical project. Our team will follow up to schedule a taskforce meeting in January.

The Student Success Center is committed to supporting the implementation of this tool across the system. We are fortunate to have technical assistance from Jobs for the Future and funding from Ascendium to aid in this effort. We hope the taskforce can play a significant role in shaping this project and communicating the opportunities as they evolve.

Thank you again for your dedication to this important work. Please don't hesitate to reach out with any questions or suggestions.

Best,

Monica
[Compass]Monica Wilson (she|her|hers)<https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743>
Director, Student Success Center & Strategic Initiatives
Washington State Board for Community and Technical Colleges
Cell: 503-307-1555 | e: mwilson at sbctc.edu<mailto:mwilson at sbctc.edu> | website: www.sbctc.edu<http://www.sbctc.edu/>
Schedule a Meeting<https://calendly.com/mwilson-wassc>
______________________________________________________________________________
                                                                                           SBCTC Vision
                         "Leading with racial equity, our colleges maximize student potential and transform lives
                          within a culture of belonging that advances racial, social, and economic justice
                         in service to our diverse communities."

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