[Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

Mon Nov 23 11:05:10 PST 2020

Good work by Hannah.

She’s probably right, now that I think of it.

I looked at the list of status policies and saw it listed, but I didn’t actually try to apply it to anything.

So, you could use the MISSING status instead.

But I would only bother doing so if the physical course reserves availability question/issue is coming up frequently with patrons.

I do like your current general wording for everything… “Available for curbside pickup request…”

BTW, Jennifer, great work on your curbside pick-up video on your web site!

Updates - Holman Library Resources 2020 - LibGuides at Green River Community College<https://libguides.greenriver.edu/library_updates>

(Direct link to video: How to Request Items from the Library for Curbside Pickup (panopto.com)<https://egator.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=86ad02b8-f586-4604-8312-ac38011f1600&start=undefined> )

Recommended viewing for all ☺

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<http://www.wactclc.org/>
509.760.4474

Pronouns: he/him/his

From: Wactclc-primo <wactclc-primo-bounces at lists.ctc.edu> On Behalf Of Jennifer Rohan
Sent: Thursday, November 19, 2020 11:04 AM
To: WACTCLC Primo discussions <wactclc-primo at lists.ctc.edu>
Subject: Re: [Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.

Hi Wade,
Hannah, our cataloger indicated “the technical migration status isn't one that can be applied to things; it's only applied by the system at the time of migration to Alma to items it doesn't know what to do with.”

Is this correct?  Or can the status be applied after our initial migration to Alma?

Jennifer Rohan
Faculty Librarian
Holman Library<https://www.greenriver.edu/campus/campus-resources/holman-library/>, Green River College
253-931-6487
Chat with a Librarian 24/7<https://libguides.greenriver.edu/website/ask-a-librarian>

From: Wactclc-primo <wactclc-primo-bounces at lists.ctc.edu<mailto:wactclc-primo-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Wednesday, November 18, 2020 4:21 PM
To: 'WACTCLC Primo discussions' <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>
Subject: Re: [Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

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You could do that, but I would recommend repurposing the ‘technical – migration’ status instead of ‘missing’. That way, you wouldn’t have to worry about affecting availability statements about actually missing items.

First, check via analytics whether you have any items with a technical migration status (they’ve probably all been cleaned up by now, but maybe not).

Items with a status of technical migration are suppressed in Primo by default, but you can easily unsupress them at Admin / Discovery / Exclude Process Types from Discovery Indexing.

Let me know if that doesn’t make sense

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=04%7C01%7Cjrohan%40greenriver.edu%7C1e421a84cb5f4707f17308d88c2106ac%7Cfa40663e972749789bce776cf824bca5%7C0%7C0%7C637413420762272853%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=b%2BAY7np6CBEW0cmyizXhZlCFpUcgD1yPxgzdAVLYHRA%3D&reserved=0>
509.760.4474

Pronouns: he/him/his

From: Wactclc-primo <wactclc-primo-bounces at lists.ctc.edu<mailto:wactclc-primo-bounces at lists.ctc.edu>> On Behalf Of Jennifer Rohan
Sent: Wednesday, November 18, 2020 1:45 PM
To: WACTCLC Primo discussions <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>
Subject: Re: [Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.

Dear Wade,
Ok, that’s what I figured, thank you for confirming.  I was just trying to throw a Hail Mary pass and push the boundaries! 😊

1. Hannah, our cataloger, found this info below using “missing” status as a workaround (workaround copied below in green).  I still have questions about how this would impact our Circ and Collection Development workflows, though we could create a “set” of all our course reserves and run a job to declare them missing.  That way after the pandemic we could run a job on the set and declare them all as not missing.  What do you think?

2. I guess if we did decide to go with this workaround then all I would need to do would be to change Delivery.code.Missing to Temporarily Unavailable. I know this would change the how Primo displayed all missing items (both those that were truly missing and those that we are temporarily coding as missing for this workaround), but from a user point of view, “temporarily unavailable” would make sense. Does that make sense?

From Stacey van Groll at University of Queensland on the listserv a few months ago:

"The limitations of availability triggers from Alma to Primo are annoyingly strict per the Base Status of In Place or Not In Place per Process Types.

We had a scenario at the beginning of the year with a mould outbreak for some of our branches, where we wanted the availability status to be unavailable, but we still wanted the records discoverable.

That discounted suppression, which I don’t like anyway as it is a deletion technically and impacts functionality such as Saved Search Alerts and New Records facets.

I considered Work Orders, but it’s uber easy to get records into a Work Order in bulk, but very time consuming one by one to get them out again.

I also wanted to limit impact on Analytics.

I ended up using Missing status, as it had the benefits of being able to be changed quickly and easily both to set Missing status and then remove it by Change Physical Items job, and it is the last stage of automation rather than the first, so Alma will just happily ignore Missing items forever rather than triggering other automated processes.  It also has low impact relatively on Analytics with the status clearing overnight when Missing is removed (we don’t pay too much again to the Historical Items area, so I wasn’t too worried for that subject area).

This was a reasonable option also as we only had less than 300 items which were ‘really’ Missing, and I just dumped out data sets of these in advance so I could ensure they were still correct when everything was reversed.

I changed the label from Missing to Temporarily unavailable for the Get It, which I was okay with from a user information perspective, as technically true for both."

Jennifer Rohan
Faculty Librarian
Holman Library<https://www.greenriver.edu/campus/campus-resources/holman-library/>, Green River College
253-931-6487
Chat with a Librarian 24/7<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.greenriver.edu%2Fwebsite%2Fask-a-librarian&data=04%7C01%7Cjrohan%40greenriver.edu%7C1e421a84cb5f4707f17308d88c2106ac%7Cfa40663e972749789bce776cf824bca5%7C0%7C0%7C637413420762282845%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=xNhSlJDIqCE%2FH27uM88DIFC7dumbZcguPjIE3XemJNU%3D&reserved=0>

From: Wactclc-primo <wactclc-primo-bounces at lists.ctc.edu<mailto:wactclc-primo-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Wednesday, November 18, 2020 12:28 PM
To: WACTCLC Primo discussions <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>
Subject: Re: [Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

CAUTION: This email originated from outside of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking a link or opening the attachment. If you are unsure, contact the IT Help Desk at x2222 or email ithelpdesk at greenriver.edu<mailto:ithelpdesk at greenriver.edu>.

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Jennifer,

There is no way to adjust that availability statement based on location.

As an alternative, the label could be changed to something like:

Limited and restricted availability at

Or just:

                Contact library for availability info

That would apply to all locations, though.

The relevant label code in Discovery / Labels to update is:

delivery.code.available_in_library

Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
http://www.wactclc.org<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=04%7C01%7Cjrohan%40greenriver.edu%7C1e421a84cb5f4707f17308d88c2106ac%7Cfa40663e972749789bce776cf824bca5%7C0%7C0%7C637413420762282845%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=HOV3K6qxl8EHKUzFJDpXj3nURnOWIMg9c96zyaPjZaM%3D&reserved=0>

From: Wactclc-primo <wactclc-primo-bounces at lists.ctc.edu<mailto:wactclc-primo-bounces at lists.ctc.edu>> On Behalf Of Jennifer Rohan
Sent: Wednesday, November 18, 2020 11:26 AM
To: WACTCLC Primo discussions <wactclc-primo at lists.ctc.edu<mailto:wactclc-primo at lists.ctc.edu>>
Subject: [Wactclc-primo] Primo VE Real Time Availability Change for Course Reserves?

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I haven’t figured out a way to do this (and there may be none?), so I thought I’d ask the group:

Is there a way to temporarily change Primo Real Time Availability for certain Alma locations (example location = course reserves) so that “not available” shows as the default (even though the item is not technically checked out)?

Thanks for any advice you can give 😊

[cid:image001.png at 01D6C186.DFFDF7F0]

Jennifer Rohan
Faculty Librarian
Holman Library<https://www.greenriver.edu/campus/campus-resources/holman-library/>, Green River College
253-931-6487
Chat with a Librarian 24/7<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.greenriver.edu%2Fwebsite%2Fask-a-librarian&data=04%7C01%7Cjrohan%40greenriver.edu%7C1e421a84cb5f4707f17308d88c2106ac%7Cfa40663e972749789bce776cf824bca5%7C0%7C0%7C637413420762292841%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=FW5zHF%2FbAHB1tiqYkvMuHH1gE5umtqe%2BIHRZOebpwPQ%3D&reserved=0>

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