[Wactclc-alma] bulk update to due dates

Thu Mar 12 17:37:02 PDT 2020

We're mostly protected from the patron expiration date issue at Seattle.

We have such a high number of students who don't/can't complete registration until the first week of the quarter, that we set student expiration dates for the beginning of the following quarter instead of the end of the current quarter.  Students who are taking classes this Winter Quarter have their expiration dates set as April 11, 2020-- the first Saturday of Spring Quarter.

I think we're the only one who do this. Trying to deal with checking out textbooks on Reserve the first week of the quarter was an utter nightmare until we changed how we handle expiration dates.

At our institution, it's the IT staff who set the dates in the SMS and PPMS extract scripts.

It will be ok!

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Guidry, Wade
Sent: Thursday, March 12, 2020 14:51
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] [External]Re: [EXTERNAL*]- bulk update to due dates

Kirsti (and others not currently in ctcLink migration),

You all can easily update your patron expiration dates by asking your registrar and HR offices to update the dates configured in the SMS and PPMS extract scripts.

The new expiration dates will show up the next day, and won’t get overwritten as the nightly loads run.

We really only want / need to change expiration dates manually in cases where the patron load jobs are turned off, as is currently the case at LCC and Olympic because of ctcLink.

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=02%7C01%7C%7C8bb05806ff064e5c153a08d7c6cf7892%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637196466696175446&sdata=m7Tdom9Yp2waoHtNrrkro3G85WjNrRISjZldSLijVNs%3D&reserved=0>
509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Thomas, Kirsti
Sent: Thursday, March 12, 2020 11:23 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] [External]Re: [EXTERNAL*]- bulk update to due dates

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Oh hey!  I was just about to post something about patron expiration dates getting in the way of due date updates if there's an extended closure.  Glad to see Elena and Wade got there first. :)

We got an announcement last night that all Seattle Colleges operations are going remote Monday March 16 - Friday March 27, 2020. We're expected to re-open on Monday March 30, 2020.

We've got a number of End-of-term checkouts that are due back March 25.  I'm guessing their due dates won't get changed after I finish updating all the calendars.  I may need to change the End-Of-Term date to March 27 to deal with these.  I'll report back on what I learn.

FYI-- there's some discussion about COVID-19 related closures on Alma-L right now.  One of the librarians from Italy pointed out that materials with active holds on them won't renew and have to have due dates updated manually.  He says to check the report of the Loans - Due Date Correction Job.  This will list any items that didn't get the due date changed. You can manually update those due dates within Patron Services.

Good luck dealing with this on top of ctcLink, Amy!  You have my sympathies.

It will be ok!

Kirsti S. Thomas
Library Technical Service Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Guidry, Wade
Sent: Thursday, March 12, 2020 10:56
To: 'WACTCLC Alma Discussion' <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [External]Re: [EXTERNAL*]- bulk update to due dates

Amy and all,

Yes, I can do a one-off patron load to extend current patron expiration dates if that becomes necessary, for ctcLink, COVID19 or any other closure or unplanned campus event.

I’m happy to do it, and can do it pretty easily.

Also, just FYI, it is also possible to self-service this as well (for the expiration date, as well as some other fields):

  1.  Create an analytics report of the users you want to update
  2.  In Alma, create an itemized set of users, based on the analytics report from #1
  3.  Run the Update users job, and update the expiration date to a new value.

But again, I’m able and happy to do it on my end as well.

Wade Guidry
WACTCLC
Library Consortium Services Manager
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
http://www.wactclc.org<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.wactclc.org%2F&data=02%7C01%7C%7C8bb05806ff064e5c153a08d7c6cf7892%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637196466696185442&sdata=6OqtwpDmooqeMY%2Fvz1LyB2C2YJ3P3ePUopRufYfdlRc%3D&reserved=0>
509.760.4474

Pronouns: he/him/his

From: Wactclc-alma [mailto:wactclc-alma-bounces at lists.ctc.edu] On Behalf Of Elena Bianco
Sent: Thursday, March 12, 2020 10:38 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [External]Re: [EXTERNAL*]- bulk update to due dates

Oh, man. I imagine CTClink is a really big wrinkle. Thankfully, we are going to be in the final group to implement. Something to be said for being a late adopter...

Elena Bianco

Systems & Technical Services Librarian

Skagit Valley College Library

2405 E. College Way

Mount Vernon, WA 98273

(360) 416-7624

________________________________
From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Herman, Amy <aherman at olympic.edu<mailto:aherman at olympic.edu>>
Sent: Thursday, March 12, 2020 10:11 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] [External]Re: [EXTERNAL*]- bulk update to due dates

Thanks, Elena!  That’s what I suspected.

Our wrinkle here is that we went to CTClink this week so our SMS/PPMS update jobs are already turned off and we don’t yet have a new script for patron loads from CTClink.  I expect there’s a way to update expiration dates in Alma with a job (will investigate today) or that Wade can wave his magic wand for us on his end ☺  His wand is already getting a workout this week with the CTClink move!

Amy Herman

Library Faculty | Olympic College

1600 Chester Avenue | Bremerton, WA 98337

aherman at olympic.edu<mailto:aherman at olympic.edu> | 360-475-7256

"I don't know why Primo is doing that!"

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Elena Bianco
Sent: Thursday, March 12, 2020 10:07 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [External]Re: [Wactclc-alma] [EXTERNAL*]- bulk update to due dates

Caution: This email originated from outside OC. Please be very cautious of links in emails that take you outside the college and ask you to provide your OC credentials. If unsure, call the IT Help Desk @ 360.475.7600. Thank you.

Hi Amy. Yes, we worked with our IT department on Tuesday to do that earlier than schedule just for that reason. An interesting wrinkle, we have some students that need laptops loaded with a GIS software to finish out their class this quarter and we are manually extending the expiration date on a case-by-case basis for students who are not registered for next quarter...

Elena Bianco

Systems & Technical Services Librarian

Skagit Valley College Library

2405 E. College Way

Mount Vernon, WA 98273

(360) 416-7624

________________________________

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> on behalf of Herman, Amy <aherman at olympic.edu<mailto:aherman at olympic.edu>>
Sent: Thursday, March 12, 2020 10:04 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [EXTERNAL*]-[Wactclc-alma] bulk update to due dates

If we close suddenly (so far we are fully open with face-to-face classes) and we need to bulk up date due dates for loaned items, will we first need to extend patron account expiration dates?  Right now all patrons expire the day after the last day of the quarter, to force a “drop dead” due date for our materials.

Thanks,

Amy Herman

Library Faculty | Olympic College

1600 Chester Avenue | Bremerton, WA 98337

aherman at olympic.edu<mailto:aherman at olympic.edu> | 360-475-7256

"I don't know why Primo is doing that!"

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