[GuidedPathways] FW: *Final* First-time entering student outcomes dashboard

[Kristi Wellington Baker]

All,
Please see Darby's message below with a link to the new and improved  First-Time Entering Student Outcomes Dashboard released by our fantastic research team.  The team is putting the final touches on the webpage where this information will live with a plan to publish sometime in February.   The information provided below and the attached data dictionary are great resources for furthering your understanding of the behind the scenes data and definitions relevant to this new tool.
Looking forward to connecting in 2020!
kwb

Anytime we do the work of love, we end the work of domination.
-Bell Hooks

Kristi Wellington-Baker | Student Success Center Director
Pronouns: She/Her/Hers
Washington State Board for Community & Technical Colleges
1300 Quince St SE | PO Box 42495
Olympia, WA 98504-2495
p: 360.704.1022 | c: 509.301.8466 | kwellingtonbaker at sbctc.edu<mailto:kwellingtonbaker at sbctc.edu>
sbctc.edu<https://www.sbctc.edu/> * Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> * Facebook: @WASBCTC


From: Researchers <researchers-bounces at lists.ctc.edu<mailto:researchers-bounces at lists.ctc.edu>> On Behalf Of Darby Kaikkonen via Researchers
Sent: Thursday, December 19, 2019 4:06 PM
To: Researchers (researchers at lists.ctc.edu<mailto:researchers at lists.ctc.edu>) <researchers at lists.ctc.edu<mailto:researchers at lists.ctc.edu>>
Subject: [Researchers] *Final* First-time entering student outcomes dashboard

Hello everyone,

Thanks so much to everyone who provided feedback on the draft new entering student dashboard we sent out just before Thanksgiving. We've made some edits and adjustments based on that feedback, and some items we've put into a parking lot for future releases. The ultimate landing place for this dashboard will be a new webpage on the SBCTC research website that is focused on all things accountability-related for the new Workforce Education Investment Act (WEIA), also known as HB2158, also known as the funding source for guided pathways, faculty compensation, Career Launch, new Washington College Grant, and a few others. It will be sometime next month before we have that new page established, so for now we are sending you all the new link for your use. Also, we've put a request in the data services queue to distribute the dataset behind the dashboard to you, and the data dictionary for that table is attached.

New link to First-Time Entering Student Outcomes Dashboard:

https://tableau.sbctc.edu/t/SBCTC_DEV/views/First-TimeEnteringStudentOutcomes/IntroductionMenu?iframeSizedToWindow=true&:embed=y&:showAppBanner=false&:display_count=no&:showVizHome=no&:origin=viz_share_link

Below are some notes about the items that we reviewed in the feedback period and what if any changes were made as a result:

Changes:

  1.  Filter for Department of Corrections students: we heard from multiple colleges with DOC students that it was important to account for them separately given their unique population makeup and programming. Based on the feedback we decided to exclude DOC students altogether from the new entering student dashboard.
  2.  Change label from 'System' to 'All other colleges': this has been edited so the word 'system' appears when there is no comparison college selected but changes to 'all other colleges' when a college is selected.
  3.  Add veteran benefits to disaggregation options: this has been added.
  4.  Split 'non reported' from non HU-student of color: our original code was grouping HU-SOC into one bucket and all other categories into 'non HU-SOC and not reported.' This has been changed to report 'not reported' in a separate category.
  5.  Disaggregation options in 'Credit Milestones - Year Met': the primary focus of this dashboard tab is to show the cumulative milestone attainment between 1 and 4 years by way of stacked bars. We left disaggregation options out of this one because it makes the visualizations extremely busy once you start adding those in, even those with just 2 categories. To help meet the high need for evaluating equity gaps, we added Race/Ethnicity (Alone) and HU Students of Color as filters.
  6.  Provide ability to look at different exit points in the post college outcomes: as we've discussed, this dashboard tracks post college outcomes differently than previous Guided Pathways in that it captures transfer to a 4-year institution at the 4, 5, and 6 year points in time after start. To see the difference in transfer rates based on length of time at the college, we added a 'Years Enrolled' filter to the Post-College tab.

 Answers to questions and future thoughts:

  1.  Entry cohort criteria: several questions came up about the makeup of the cohorts. We are addressing this a number of ways: 1) you will receive the raw data behind the dashboard, 2) you have a data dictionary that describes how every element was derived, 3) we can provide the background code for each of the categories within "Entry Cohort" if you want to see more detail.
  2.  Funding source: fund source is not a consideration in ECCR. This comes from many years of using "state-funded" as a proxy for award-seeking, but now the landscape has shifted (primarily due to dual credit) in how we think about award-seeking. Instead, we've created the series of entry cohorts that allow us to include or exclude students based on factors such DOC, International, Applied Baccalaureate, degree-seeking, etc, that are more core to the original rationale for using fund source in the past.
  3.  3rd and 4th year retention: the dashboard currently includes short term retention metrics only, from fall start cohorts only, that track fall to winter, fall to spring, and fall to fall of the second year. The question was asked if we could add 3rd year and 4th year retention. These were excluded at this time because a) the short term measures align with other reporting we've both done in the past and will be expected to do in the future, and b) when we push out to 3rd and 4th year the "retention" concept blends with completion and enrollment. The goal with this dashboard is to keep the number of metrics small and impactful, so 3rd and 4th year will remain out at this time.
  4.  Add more filters to the dashboard: this dashboard was designed to be less of a "research" interface and more of an "accountability" reporting tool. This means less options for multiple disaggregation and filtering for a) ease of use for non-researchers, and b) concerns about n size. Ultimately I'd like this dashboard to be public-facing, but the more bells and whistles we put into it the less likely it is we'll be able to do that. Once again, you all will have all of the data behind it which includes more variables than what is published in the dashboard to allow you to do more disaggregating. Here are a couple more specific on more filters:
     *   Add first generation as a disaggregation: this suggestion came with information about a standardized set of criteria that has been adopted for first generation. We are not aware of that criteria, so this can be reviewed and possibly included in a future dashboard iteration.
     *   Add family status as a disaggregation: some issues have come up with this field around the source data so we need to do more testing and analysis before adding it into the dashboard.
  5.  Add highest attainment: we are working on this and it will be available in the next refresh
  6.  Add transfer + completions = success measure: we are working on this and it will be available in the next refresh

Thanks again for your feedback and hope you have a great holiday.

Darby


Darby Kaikkonen
Policy Research Director
Washington State Board for Community & Technical Colleges
1300 Quince St SE | PO Box 42495 | Olympia, WA 98504
email: dkaikkonen at sbctc.edu<mailto:dkaikkonen at sbctc.edu> | phone: 360-704-1019|
sbctc.webex.com/meet/dkaikkonen

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