[Etag] Fw: Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps

Wed Jan 22 13:47:19 PST 2025

Dates for the Student Success Software Vendor Demonstration.

Michael A. Brown, Ph.D.

Pronouns: he, him, Beloved

Director of Educational Resources & Innovation

Washington State Board for Community and Technical Colleges

mbrown at sbctc.edu

“I’ve learned that people will forget what you said, people will forget what you did, but people will never forget how you made them feel.”(Maya Angelou)

________________________________
From: Monica Wilson <mwilson at sbctc.edu>
Sent: Tuesday, January 21, 2025 9:52 AM
To: Abraham Rocha <arocha at sbctc.edu>; Agnes Figueroa <agnes.figueroa at bellevuecollege.edu>; Brett Riley <briley at wvc.edu>; Caligan, Roy <roy.caligan at scc.spokane.edu>; Cathy Leaker <cleaker at everettcc.edu>; Cathy Leaker <cleaker at everettcc.edu>; Hayman, Douglass <dhayman at olympic.edu>; Dani Bundy <dbundy at sbctc.edu>; Hammitt, Jill <jhammitt at highline.edu>; Hayden, Ruby <ruby.hayden at lwtech.edu>; Ibrahim, Olla <oibrahim at rtc.edu>; Jenny (Park) Wheeler <jwheeler at greenriver.edu>; Jamie Traugott <jtraugott at sbctc.edu>; Jenny (Park) Wheeler <jwheeler at greenriver.edu>; Joleen Mendiola <joleen.mendiola at sbctc.edu>; Joseph Duggan <joseph.duggan at edmonds.edu>; Joyce Hammer <jhammer at sbctc.edu>; Smith, Karl <ksmith at tacomacc.edu>; Karl Ritter Smith <krittersmith at whatcom.edu>; Kenn Nied <knied at sbctc.edu>; Kirsten Duede <kristen.duede at wwcc.edu>; lmyers <lmyers at lowercolumbia.edu>; Mark Fuzie <mfuzie at yvcc.edu>; Lee, Michael <mlee at columbiabasin.edu>; Marty Alvarado <marty.alvarado at sova.org>; Matthew Campbell <mcampbell at pierce.ctc.edu>; Matthew Campbell <mcampbell at pierce.ctc.edu>; mhanscom at highline.edu <mhanscom at highline.edu>; Michael Brown <mbrown at sbctc.edu>; Monica Olsson <molsson at sbctc.edu>; Moriah Reid-Nnanabu <mreid-nnanabu at sbctc.edu>; Ibrahim, Olla <oibrahim at rtc.edu>; Daniels, Patricia <pdaniels at highline.edu>; Rip Heminway <rheminway at spscc.edu>; Roma Bert <rbert at sbctc.edu>; Caligan, Roy <roy.caligan at scc.spokane.edu>; Hayden, Ruby <ruby.hayden at lwtech.edu>; sarat <sarat at bigbend.edu>; Ted Mansfield <ted.mansfield at bellevuecollege.edu>; Teresa Rich <teresarich at yvcc.edu>; Tracy Dahl <Tracy.dahl at centralia.edu>; Vicki Walton <vwalton at sbctc.edu>
Subject: Student Success Software Vendor Demonstration Schedule, links, Guidelines, and Next Steps

Greetings,

You are receiving this message because you have participated as a member of the Student Success Software RFP committee, the Student Success Software RFP Vendor Evaluation Scoring Team, and/or the Strategic Technology Advisory Committee.

We are excited to announce that demonstrations have been scheduled with the top four vendors from the RFP process. Each demonstration will include a 90-minute presentation followed by 30 minutes for questions, making each session two hours in total. The sessions will not be recorded.

Please feel free to share the demonstration times below (meeting requests are attached) with the commissions and councils you represent:

  *   EAB: Thursday, January 23, 9:00 AM – 11:00 AM PST
     *   Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=mab15c0b678341149bc1e389a07488274>
     *   Meeting number (access code): 2661 742 4126
     *   Meeting password: bS3TE2UxFc9

  *   Frequency Foundry: Tuesday, January 28, 11:30 AM – 1:30 PM PST
     *   Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=m7471e0326703260070a8f43dbc902f09>
     *   Meeting number (access code): 2663 395 9066
     *   Meeting password: mQyx2mUdP53

  *   HighPoint: Wednesday, January 29, 9:00 AM – 11:00 AM PST
     *   Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=m243ff8f3946149d88d9c4a841997d260>
     *   Meeting number (access code): 2663 133 7737
     *   Meeting password: K6egpmAJE25

  *   ConexEd: Wednesday, January 29, 11:30 AM – 1:30 PM PST
     *   Webex Link<https://sbctc.webex.com/sbctc/j.php?MTID=madeb8cb496d9272e75d604286e6b7280>
     *   Meeting number (access code): 2660 882 5502
     *   Meeting password: PfVpWHEM238

Important Confidentiality Guidelines

These demonstrations are part of the confidential RFP process and subject to public disclosure laws in accordance with Chapter 42.56 RCW, the Public Disclosure Act. Please note:

  *   Any notes or written feedback you take during the demonstrations are protected during the RFP process but may become disclosable once the apparent successful vendor is selected.

To maintain the integrity of the process, we ask that non-scoring participants agree to the following:

  1.  Do Not Discuss RFP Scores
Avoid discussing RFP scores or evaluations with members of the Vendor Evaluation Scoring Team (VEST). Scoring discussions are strictly prohibited.
  2.  Provide Feedback via Survey
All feedback on vendor presentations should be submitted to the VEST using the provided feedback survey<https://docs.google.com/forms/d/e/1FAIpQLSfAPp8hseLpD-Y-158PgmckyFLRtoIg7e8d9-SC49cjqR_YZA/viewform>.
  3.  Do Not Share Presentation Content
Refrain from discussing presentation content outside the group of viewers. This is not an opportunity to "share what you learned." Information must remain confidential until the RFP process is fully closed.
  4.  Ask Questions Thoughtfully
While you are welcome to ask questions during the demonstrations, please be aware that VEST members have reviewed detailed vendor responses and may have additional context.

Next Steps

  1.  Review and Update Scores:

Following the demonstrations, VEST members will have the opportunity to review their initial scores. Any updated scores should be emailed to Abraham Rocha<mailto:arocha at sbctc.edu>, who will recalculate the rankings for the top four vendors.

  1.  Accessibility testing

Vicki Walton, Web Accessibility Specialist/IT Quality Assurance Tester for SBCTC will conduct testing both concurrently and separately from the presentations. This preliminary functional testing will focus on evaluating pages from a student user perspective using the following methods:

•                     Screen reader testing

•                     Navigation without a mouse

•                     Voice command usability

Additional testing through an external vendor will also be performed to document concerns.

  1.  Finalize Evaluation Scoring:

After completing the vendor presentations and the accessibility final review, we will finalize the evaluation scoring.

  1.  Present Scoring to Executive Sponsor:

The finalized scoring and the recommended winning vendor will be presented to our Executive Sponsor for approval or denial to move forward with the award.

  1.  Contract Negotiations:

During contract negotiations, we will have an additional opportunity to address and discuss the cost of the services.

Thank you for your cooperation and commitment to ensuring a fair and thorough RFP process. Please let us know if you have any questions or require further clarification.

Best,

Monica

[Compass]Monica Wilson (she|her|hers)<https://medium.com/gender-inclusivit/why-i-put-pronouns-on-my-email-signature-and-linkedin-profile-and-you-should-too-d3dc942c8743>

Director, Student Success Center
Washington State Board for Community and Technical Colleges

Cell: 503-307-1555 | e: mwilson at sbctc.edu<mailto:mwilson at sbctc.edu> | website: www.sbctc.edu<http://www.sbctc.edu/>
Schedule a Meeting<https://calendly.com/mwilson-wassc>

______________________________________________________________________________

                                                                                           SBCTC Vision

                         “Leading with racial equity, our colleges maximize student potential and transform lives

                          within a culture of belonging that advances racial, social, and economic justice

                         in service to our diverse communities.”

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