From BHawes at greenriver.edu  Wed Jul  2 10:04:28 2025
From: BHawes at greenriver.edu (Beth Hawes)
Date: Wed, 2 Jul 2025 17:04:28 +0000
Subject: [ctcLinkfinaidsupport] NEW Pop-Updates Added to Service Account
 Jobshells!
In-Reply-To: 
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References: 
 <CH3PR20MB71439FEFEB62F750C8296EE0B161A@CH3PR20MB7143.namprd20.prod.outlook.com>
 <CH3PR20MB71436F0C9BFDA8C394983055B16BA@CH3PR20MB7143.namprd20.prod.outlook.com>
Message-ID: 
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Hi Jed,

My Business Analyst just notified me of a new query that we’ll need to create a Pop Update for in our ISIR jobsets to support this mini-jobset with creating College Financing Plans for VA compliance. The query is QCS_FA_SB_SVET_AID_YR_ACTV. Are you going to be sending us instructions on how to set up the pop update, and where in our jobset it should be added?

Beth Hawes (she, her pronouns)
Director of Financial Aid
Financial Aid - Green River College<https://www.greenriver.edu/students/pay-for-college/financial-aid/>
P: 253-333-4978 | SA243

From: ctcLinkfinaidsupport <ctclinkfinaidsupport-bounces at lists.ctc.edu> On Behalf Of Jedidiah Lara via ctcLinkfinaidsupport
Sent: Monday, June 9, 2025 11:50 AM
To: ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport at lists.ctc.edu>; Financial Aid Council [FAC <dirfinaid at lists.ctc.edu>
Cc: FASupport <FASupport at sbctc.edu>
Subject: [ctcLinkfinaidsupport] NEW Pop-Updates Added to Service Account Jobshells!


CAUTION: This email originated from outside of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking a link or opening the attachment. If you are unsure, contact the IT Help Desk at x6050 or email ithelpdesk at greenriver.edu<mailto:ithelpdesk at greenriver.edu>.

Please do not give out or enter your Green River email, network login, password information on non-Green River websites.
Hello FA Community, 😊

We have some exciting news to share of pop-update processes for Service Account ISIR Jobsets!

A mini-pop-update job has been added to your Service Account shells to address requests by our FA Community. If you choose not to have one or more of these processes run nightly, you do not need to create any run control for that process. The EMPTY mock run control does not need to be put in place of a blank SCC_POP_UPD slot 😊, the jobset will continue to process if one of these slots is not utilized.

The Mini-Job for POPUPDATE processes is FAPOPUPD and is added to the end of your institution’s Service Account jobshell (xxxISIRS). This mini-job contains 3 SCC_POP_UPD slots for the following 3 processes:


  1.  Packaging Variables (SCC_POP_UPD): Assigning Packaging Variables for Enrollment Intensity/FLF Process | 9.2 FA - Packaging and Awards | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92427/l/1943257-assigning-packaging-variables-for-enrollment-intensity-flf-process>
The Packing Variables pop update process is to update, in mass, the Enrollment Intensity Values to 1.00 on the Assign Packaging Variables page. The process is the first step in the Enrollment Level Hold/Service Indicator-Enrollment Intensity process.

This process identifies students whose enrollment intensity at the time of awarding is different than the enrollment intensity at the time of authorization and disbursement. In addition, the process identifies students who need their awards adjusted from full-time to less-than-full-time.

The Assign Packaging Variables process specifically updates the User Var Num #1 - #4 fields on the Assign Packaging Variables page from ‘0‘ to ‘1.00’; setting all 4 terms to enrollment intensity 100%.


[cid:image002.jpg at 01DBEB38.56020330]


  1.  Pop-update UGRD (SCC_POP_UPD): Update Packaging Status Summary's Acad Career Field to UGRD | 9.2 FA - ISIR Processing | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92421/l/1893473-update-packaging-status-summary-s-acad-career-field-to-ugrd>

(Also sent on the Listserv 11/25/2024)

Many of our FA queries and packaging plan equation engines are tied to STDNT_AID_ATRBT (Packaging Status Summary) record and a criteria of ACAD_CAREER = ‘UGRD’. Therefore, when the Academic Career value is blank or ‘UNKN’ for a student on the Packaging Status Summary page, it can cause issues with packaging aid (i.e. packaging plans award both CBS and WBG to the student) as well as the student is not selected in queries.

[cid:image003.jpg at 01DBEB38.56020330]



Run the new pop-update process to find and update students in mass.


  1.  College Financing Plan assignment (SCC_POP_UPD): Assigning a College Financing Plan in Batch | 9.2 FA – Student Access | ctcLink Reference Center  <https://ctclinkreferencecenter.ctclink.us/m/92430/l/1142872-assigning-a-college-financing-plan-in-batch>
To Assign in Batch, the Shopping Sheet Group: SHOPGRP01 on the View Packing Status Summary page so students are assigned security for their CFP.

[cid:image004.jpg at 01DBEB38.56020330]

Please make sure to share this information with whomever is the current access point for your Service Account so these processes may be added.

We have tested this newly added mini-job for processing time and resource allocation. Only 1-2 minutes were added for processing time, the average time being less than one minute.

If you have questions or run into any issues, please update your SA ticket for assistance.

Thank you!

[Title: SBCTC logo - Description: Compass]Jedidiah Lara
Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
jlara at sbctc.edu<mailto:jlara at sbctc.edu> | o: 360-704-3996


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From aybarra at sbctc.edu  Wed Jul  2 10:20:46 2025
From: aybarra at sbctc.edu (Ana Ybarra)
Date: Wed, 2 Jul 2025 17:20:46 +0000
Subject: [ctcLinkfinaidsupport] NEW Pop-Updates Added to Service Account
 Jobshells!
In-Reply-To: 
 <SA0PR06MB69569B4B58FF8D0EA418FAB5AB40A@SA0PR06MB6956.namprd06.prod.outlook.com>
References: 
 <CH3PR20MB71439FEFEB62F750C8296EE0B161A@CH3PR20MB7143.namprd20.prod.outlook.com>
 <CH3PR20MB71436F0C9BFDA8C394983055B16BA@CH3PR20MB7143.namprd20.prod.outlook.com>
 <SA0PR06MB69569B4B58FF8D0EA418FAB5AB40A@SA0PR06MB6956.namprd06.prod.outlook.com>
Message-ID: 
 <MW5PR20MB4353E14BB93B03F54B144447BF40A@MW5PR20MB4353.namprd20.prod.outlook.com>

Good morning Beth – and FA community –
Jed is working on this fun nugget but is off today; I know he was drafting an email on this topic that he intended to send out soon -
Stay tuned y’all –

Hope everyone has a good and safe Fourth of July 😊

From: Beth Hawes <BHawes at greenriver.edu>
Sent: Wednesday, July 2, 2025 10:04 AM
To: Jedidiah Lara <jlara at sbctc.edu>; ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport at lists.ctc.edu>; Financial Aid Council [FAC <dirfinaid at lists.ctc.edu>
Cc: FASupport <FASupport at sbctc.edu>
Subject: RE: NEW Pop-Updates Added to Service Account Jobshells!

[Sent from outside SBCTC]

Hi Jed,

My Business Analyst just notified me of a new query that we’ll need to create a Pop Update for in our ISIR jobsets to support this mini-jobset with creating College Financing Plans for VA compliance. The query is QCS_FA_SB_SVET_AID_YR_ACTV. Are you going to be sending us instructions on how to set up the pop update, and where in our jobset it should be added?

Beth Hawes (she, her pronouns)
Director of Financial Aid
Financial Aid - Green River College<https://www.greenriver.edu/students/pay-for-college/financial-aid/>
P: 253-333-4978 | SA243

From: ctcLinkfinaidsupport <ctclinkfinaidsupport-bounces at lists.ctc.edu<mailto:ctclinkfinaidsupport-bounces at lists.ctc.edu>> On Behalf Of Jedidiah Lara via ctcLinkfinaidsupport
Sent: Monday, June 9, 2025 11:50 AM
To: ctcLink Support List Financial Aid [FA <ctclinkfinaidsupport at lists.ctc.edu<mailto:ctclinkfinaidsupport at lists.ctc.edu>>; Financial Aid Council [FAC <dirfinaid at lists.ctc.edu<mailto:dirfinaid at lists.ctc.edu>>
Cc: FASupport <FASupport at sbctc.edu<mailto:FASupport at sbctc.edu>>
Subject: [ctcLinkfinaidsupport] NEW Pop-Updates Added to Service Account Jobshells!


CAUTION: This email originated from outside of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking a link or opening the attachment. If you are unsure, contact the IT Help Desk at x6050 or email ithelpdesk at greenriver.edu<mailto:ithelpdesk at greenriver.edu>.

Please do not give out or enter your Green River email, network login, password information on non-Green River websites.
Hello FA Community, 😊

We have some exciting news to share of pop-update processes for Service Account ISIR Jobsets!

A mini-pop-update job has been added to your Service Account shells to address requests by our FA Community. If you choose not to have one or more of these processes run nightly, you do not need to create any run control for that process. The EMPTY mock run control does not need to be put in place of a blank SCC_POP_UPD slot 😊, the jobset will continue to process if one of these slots is not utilized.

The Mini-Job for POPUPDATE processes is FAPOPUPD and is added to the end of your institution’s Service Account jobshell (xxxISIRS). This mini-job contains 3 SCC_POP_UPD slots for the following 3 processes:


  1.  Packaging Variables (SCC_POP_UPD): Assigning Packaging Variables for Enrollment Intensity/FLF Process | 9.2 FA - Packaging and Awards | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92427/l/1943257-assigning-packaging-variables-for-enrollment-intensity-flf-process>
The Packing Variables pop update process is to update, in mass, the Enrollment Intensity Values to 1.00 on the Assign Packaging Variables page. The process is the first step in the Enrollment Level Hold/Service Indicator-Enrollment Intensity process.

This process identifies students whose enrollment intensity at the time of awarding is different than the enrollment intensity at the time of authorization and disbursement. In addition, the process identifies students who need their awards adjusted from full-time to less-than-full-time.

The Assign Packaging Variables process specifically updates the User Var Num #1 - #4 fields on the Assign Packaging Variables page from ‘0‘ to ‘1.00’; setting all 4 terms to enrollment intensity 100%.


[cid:image002.jpg at 01DBEB3A.F89DE710]


  1.  Pop-update UGRD (SCC_POP_UPD): Update Packaging Status Summary's Acad Career Field to UGRD | 9.2 FA - ISIR Processing | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92421/l/1893473-update-packaging-status-summary-s-acad-career-field-to-ugrd>

(Also sent on the Listserv 11/25/2024)

Many of our FA queries and packaging plan equation engines are tied to STDNT_AID_ATRBT (Packaging Status Summary) record and a criteria of ACAD_CAREER = ‘UGRD’. Therefore, when the Academic Career value is blank or ‘UNKN’ for a student on the Packaging Status Summary page, it can cause issues with packaging aid (i.e. packaging plans award both CBS and WBG to the student) as well as the student is not selected in queries.

[cid:image003.jpg at 01DBEB3A.F89DE710]



Run the new pop-update process to find and update students in mass.


  1.  College Financing Plan assignment (SCC_POP_UPD): Assigning a College Financing Plan in Batch | 9.2 FA – Student Access | ctcLink Reference Center  <https://ctclinkreferencecenter.ctclink.us/m/92430/l/1142872-assigning-a-college-financing-plan-in-batch>
To Assign in Batch, the Shopping Sheet Group: SHOPGRP01 on the View Packing Status Summary page so students are assigned security for their CFP.

[cid:image004.jpg at 01DBEB3A.F89DE710]

Please make sure to share this information with whomever is the current access point for your Service Account so these processes may be added.

We have tested this newly added mini-job for processing time and resource allocation. Only 1-2 minutes were added for processing time, the average time being less than one minute.

If you have questions or run into any issues, please update your SA ticket for assistance.

Thank you!

[Title: SBCTC logo - Description: Compass]Jedidiah Lara
Functional Analyst, Campus Solutions (Financial Aid)
Washington State Board for Community and Technical Colleges
jlara at sbctc.edu<mailto:jlara at sbctc.edu> | o: 360-704-3996


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From itmail at sbctc.edu  Wed Jul  2 15:24:56 2025
From: itmail at sbctc.edu (SBCTC-IT Mail)
Date: Wed, 2 Jul 2025 22:24:56 +0000
Subject: [ctcLinkfinaidsupport] ctcLink CONNECT | ctcLink Learning
 Opportunities & Support Roundup:
 July 2, 2025
In-Reply-To: 
 <SJ0PR20MB369071C67D3623854749E425CFC12@SJ0PR20MB3690.namprd20.prod.outlook.com>
References: 
 <SJ0PR20MB3690070770C2BE3191D2D306CFF92@SJ0PR20MB3690.namprd20.prod.outlook.com>
 <SJ0PR20MB369071C67D3623854749E425CFC12@SJ0PR20MB3690.namprd20.prod.outlook.com>
Message-ID: 
 <BN0PR20MB389504F2AB37C63CB3CE2D21CF40A@BN0PR20MB3895.namprd20.prod.outlook.com>

A new edition of ctcLink CONNECT has posted | ctcLink Learning Opportunities & Support Roundup:  July 2, 2025<https://www.sbctc.edu/blogs/ctclink-connect/2025/2025-07-02>



In this week's round-up, learn more about the kick-off sessions for Travel & Expense best practices proof-of-concept testing, fiscal year-end support sessions, and plenty of ctcLink training and work sessions. NOTE: The next edition of the ctcLink Learning Opportunities & Support Roundup will be Wednesday, July 16, 2025.



  _____

Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail.  SBCTC-IT Mail is an unmonitored mailbox, and your message will not be received.

  _____



If you have questions or suggestions, contact ctcLink News<mailto:ctcLinkNews at sbctc.edu> or slnelson at sbctc.edu<mailto:slnelson at sbctc.edu>.



Sherry Nelson

SBCTC IT Communications Manager

Washington State Board for Community and Technical Colleges

slnelson at sbctc.edu<mailto:slnelson at sbctc.edu> * c: 206-369-6509* o: 360-704-3949 * SBCTC.edu/IT Division<https://www.sbctc.edu/colleges-staff/it-support/default.aspx>





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