[ctcLinkfinaidsupport] Weeklyish Bulletin 08/02/2024

Fri Aug 2 13:25:55 PDT 2024

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A Financial Aid Focus
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From FA Support:
The Department of Education recently announced in GEN 24-96<https://fsapartners.ed.gov/knowledge-center/library/electronic-announcements/2024-07-30/update-batch-corrections-institutions-electronic-data-exchange-flexibilities-and-additional-support-2024-25-fafsa-cycle> that batch corrections will not available for the 2024-2025 Aid Year.  Considering this news, a NASFAA member posted their procedures to performing manual corrections in FPP.  Here is a link to those procedures:

  *   Guide:  How to Make FAFSA Corrections in the FAFSA Partner Portal<https://docs.google.com/document/d/1cwzDcrKlIAtq1Lwb4nqcwiU6sNlxvTtFGxRz8E_ldM8/edit#heading=h.4vqcqkjqvzb4>

Additionally, here are some shared resources from SASFAA include a Corrections recording and a slide deck on manual corrections, which is accessible to non-members via YouTube:

  *   Webinar Recordings (sasfaa.org)<https://www.sasfaa.org/webinars4all>

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Query Corner
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So many new queries abound due to the FAFSA Simplification and Enrollment Intensity!  These new queries will be added to guides as time allows.  For your convenience, here are all the new queries in one spot in this bulletin, which will also be posted to the ctcLink Reference Center under Financial Aid Resources:

  *   New queries in PRD today:
     *   QCS_FA_LN_DEPEND_STAT_BUG (this query is a workaround for the loan reject dependency 24/25 Known Issue)
     *   QCS_FA_PRE_REQ_PLANS
     *   QCS_FA_LOAD_COMP_ENRL_NSC
  *   Other queries with enrollment intensity:
     *   CTC_FA_LOAD_COMP_BETWEEN_DATE
     *   QCS_FA_CENSUS_DATE_LIST
     *   QCS_FA_LOAD_DECREASE_B4_CENSUS
     *   CTC_FA_AUTHORIZATION_DISCREP
  *   New queries that have been created for FAFSA Simplification (from Debbie's CtcLink Updates email)
     *   QCS_FA_SAI_DISCREPANCY- There are many reported bugs where PS's calculation of SAI is different from the FPS SAI coming in from the file, so we built a query to find the discrepancies! 🙂
     *   QCS_FA_MISSING_NSLDS_LOAN_YEAR- Please make sure to select all required fields mentioned in our QRG ( 9.2 Manually Awarding Aid for a Student without a FAFSA | 9.2 FA - Packaging and Awards | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92427/l/1275570-9-2-manually-awarding-aid-for-a-student-without-a-fafsa>) when building FA Term manually. Leaving the NSLDS Loan Year field blank will cause the global file review query QCS_FA_FILE_REVIEW_DATA to go to No Success and will also cause a SQL error on the WCG Eligibility page.
  *   Added note that Assign and Waive checklist queries were added to the most recent JobSet Guide for those that have it/are responsible for the 24/25 ISIR JobSet.

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Financial Aid Learning Opportunities
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Calendar invites with web ex log in information already sent out to the ctcLinkfinaid list serv

Session:  Trailer Colleges Only – Loan Set Up for Schema 5.0b and 2024-2025 Loan Processing
When:  Tuesday, 08/20/2024, 9:00AM – 12:00PM
Audience:  Trailer College Financial Aid Staff responsible for Direct Loan Origination and Outbounding
Presenters:  Kelly Forsberg, FA Functional Trainer
Agenda:
Updating/checking Loan Fee Set Up
Updating/checking Loan Fee in Item Types Set Up
Updating/checking the Loan Fee in Create Loan Types pg
Updating the Process Loans Run Control ID parameters to 2025 AY

  *   Break from 10:30 – 10:45

Updating the OY Summer Include & Summer Exclude Run Control ID parameters to 2024/2025 dates and AY.
Updating the OY Process Loan Dates Run Control ID to 2025 AY.
Updating the Schema to 5.0b on the OY Generate Direct Loan Data pg.
Updating and/or creating OY Run Control IDs for your Direct Loan Reports

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Team Updates
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FA Support Team
The FA Support Team are working many tickets related to JobSet failures, FAFSA Simplification things, and the like.  Additionally, we are planning out work sessions to pick back up in October.  Announcements, calendar invites, and postings to the SBCTC Calendar will be made to the list serv once that is planned out.

Training Team
Updates to Canvas Training courses and QRGs are ongoing and will be worked up to include screen updates from the 24/25 FAFSA Simplification.  Announcements will be made in Canvas when as the courses are completed.  This work is expected through December.  Updates to Business Processing Guides will be made as time and resources allows.

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Just for Fun!
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How do you de-stress at work?  Here’s some tips compiled from various articles on how to manage your mental load during the day:

  *   De-clutter your work area/desk.  Recently, I donated a lot of my ‘stuff’.  Knick-knacks I’ve collected over the years, all my stuffies, and got rid of old training binders, notes and post-its.  I even decluttered my cork board above my desk, all thinned out and simplified.  My brain went, “ahhhhhhhhhhhhhhh . . .”  🤩
  *   Remind yourself to take some DEEP breaths several times a day.  How many of us get very focused when working on something and you notice how shallowly you’re breathing? 🙋 My shallow breathing makes me so wiped out by the end of the day.  Remember to BREATHE!  Breathe from your diaphragm and let it fill your lungs so that oxygen gets to your heart and your brain!
  *   Stretch it out!  Raise your arms up, roll your neck, twist your torso in your chair, and/or stretch out your legs!  It really helps!  Don’t do all those things at once though, you’ll probably strain something 😅
  *   If you’re able, try “focus” music on your music streaming services.  This helps me get into what I’m doing and gets my brain into a mode where I can put a lot of deep work into one project 🎧
  *   Try mono-tasking.  Yes, we all pride ourselves on the ability to multi-task, but lately, I find myself being more mindful and the low-level anxiety melts away when I allow myself to focus on Just. One. Thing at a time. An email came in?  It can wait 10 minutes until I finish this task.  A Teams message popped up?  Leave it unread for a spell while you finish up your troubleshooting.  (Dare I mute my notifications?)  The phone rang?  Give your all to the person on the other end.  Reconciling?  Put yourself on DND to get it done. 🙉
  *   Stay well hydrated!  Brains work so much better when they’re juicy 😊 I know, I know… there’s water in coffee, but do your brain a favor and really stay hydrated.  You’ll find yourself feeling more energized toward the afternoon. 🌊

Sources:
The art of monotasking - Harvard Health<https://www.health.harvard.edu/mind-and-mood/the-art-of-monotasking>
26 Quick Ways To De-Stress at Work and Why It Matters | Indeed.com<https://www.indeed.com/career-advice/career-development/quick-ways-to-destress-at-work#:~:text=26%20quick%20ways%20to%20de-stress%20at%20work%201,8%208.%20Exercise%20during%20work%20...%20More%20items>

TGIF,

FA Support & Training

[Title: SBCTC logo - Description: Compass]
Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu> • o: 360-704-1066
sbctc.edu<https://www.sbctc.edu/> • Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> • Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>

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