[ctcLinkfinaidsupport] FA Weeklyish Bulletin

[Kelly Forsberg]

Knowing is Half the Battle!
F Super Helpful Reminders and Tips!

o   ISIR JOBSET MAINTENANCE

§  TERM-BASED RUN CONTROLS:  Each quarter, it your responsibility to update your Term-Based run control IDs in your ISIR Jobset.

·       What does mean?  This means, any Run Control IDs with a term 2225 in them, i.e., Update FA Progress Units, needs to be changed to 2227.  Going forward each term, you must make these changes.  Please set a reminder in your outlook to remind you that you need to make these changes each term, typically after grades post, and before your next term’s disbursement run.  DG6 Trailer colleges, this update does not apply to you for fall, because your terms are already set up for fall since fall is the top of your AY—but it WILL APPLY to you for Term 2231.  Please go through your ISIR JobSet and look through all your Run Control IDs, and make sure to update that term from 2225 to 2227.

o   IT’S AUTOMAGIC!

§  CENSUS & FA TERM:  Are you asking yourself, why isn’t FA Load changing to N (No Units) if they’re not registered for classes?

·       All your automagic happens when you run the Census Lock Process, on or around your published Census Day—this way, you won’t have to be manually zero’ing out budgets or manually adjusting FA Term when a student tells you they aren’t coming for that term.  FA Term will reflect N for No Units once you run Census, if the student is still not registered for classes at that point.

§  LOAN DISBURSEMENT DATES:  Are you asking yourself—how do I manually adjust actual loan disbursement dates like I did in FAM?

·       The answer?  You don’t— It’s automagic!!  It starts with sending loan origination records out to COD.  When you are sending Orig records, you are sending to COD the orig record with the ‘anticipated’ disbursement date.  Then, when you disburse loans, and then you send the outbound ‘disbursement records’ to COD.  When COD accepts the records, they’ll send you a response, which you load into ctcLink, and voila!—the ‘actual disbursement’ loan dates now correctly reflect in the Manage Direct loan Application (MDLA) page.  Same thing with Pell, in its respective page.  You still have to work those rejects though, which is very not automagic.  Run your Validation Error Reports to find and work those rejects.
F Query Corner!
o   TRACKING AUTHORIZATION AND DISBURSEMENT
§  CTC_FA_SF_DISCREPANCY_LIST – After you disburse aid, run this query to find students who have an amount of aid that has not yet been applied to the student’s View Customer Account page.
F Training Team Stuff!
o   UPDATED BUSINESS PROCESSING GUIDE:
§  FA FLOW BUSINESS PROCESS GUIDE – The most current version is published to the ctcLink Reference Center as of 9/15/22.  The guide is linked here<https://ctclinkreferencecenter.ctclink.us/m/92436/l/794730-9-2-fa-business-flow>.
·       Summary of changes include:  Reordering of steps in the FLF Process.  Before the layout was to outline Mass Assign FLF and then Mass Remove FLF.  We reordered the steps to display Mass Assign FLF, run Service Indicator List query, Adjust Aid, Update Packaging Variables, and then, Mass Remove FLF.

o   RECORDING POSTED:  The FLF & Disbursement Refresher recording is now available

§  Posted in the FA103 Authorizing and Disbursing Financial Aid Canvas Training course.  The recording and slide deck are linked here<https://sbctc.instructure.com/courses/1664989/pages/just-in-time-training-session-recordings-slash-slide-decks?module_item_id=67084963>.  Remember, if you get an ‘access denied’ message that means you may not be registered for the course, or you haven’t progressed through the course modules to unlock that module.

o   WHERE ARE ALL THE JUST IN TIME RECORDINGS?

§  You can find all the previous training recordings in this new handy-dandy document, your one-stop shop for where all Just In Time recordings live.  Just a note, you still need to have completed the respective Canvas Courses to be able to view the recording.

o   WHERE ARE ALL THE WORK SESSION RECORDINGS?

§  You can find all the previous work session recordings in the Pillar Work Session Information Course.

§  You can register for all Canvas Courses here<https://www.sbctc.edu/colleges-staff/it-support/ctclink/ctclink-training-registration.aspx>.


What’s Coming Down the Pike?:

F Just In Time Trainings (FA Training):
o   Packaging Plans – 9/20/22  9:00 AM – 11:00 AM
o   Follow Up Q & A for Packaging Plans  – 9/22/22  9:00 AM – 10:00 AM
o   NEW!  Census Processing – 9/23/22  9:00 AM – 11:00 AM (calendar invite forthcoming)
o   Loan Refresher – 9/27/22  9:00 AM – 11:00AM
o   Follow Up Q & A for Loan Refresher  9/29/22  9:00 AM – 10:00 AM
• Support Session (FA Training)

o   Awarding Drop-In Support Session 9/19/22  9:00 AM – 11:00 AM

§  Come join Kelly Forsberg in a web ex to do some awarding.  Are you having some interesting award posting error messages that is preventing you from posting aid?  Do you have questions about award sequencing, etc.?  Bring your examples to this drop in session, and Kelly will work with you to provide you some awarding support.

§  We do realize this is the start of fall quarter for many colleges, but it will be offered again as time allows.  Announcements on that will be made here in the list serv.


Environment Updates:
-          Reminder! The next PCD refresh will take place on Monday, October 3.  That means you have time for any testing you have done in PCD.  Remember that any processes you have built or students you have staged, will be wiped in the refresh, and replaced with the most recent data in the PRD environment.

Just For Fun! 😂 Did you know these things have names?

-          The space on your hand between your thumb and index finger is called thenar webspace.  Also, there’s a pressure point there—press firmly into it with your other thumb and index finger for a moment (remember, a moment is 90 seconds ☺ -- it’s supposed to help relieve headaches)

-          Have you ever spit out your food when you ate something icky?  We’ve all done it.  What comes out is called chanking.  Ew.

-          Did you know the opposite side of a hammer’s striking side is called a peen?  Welp, I didn’t know either, and now I feel kind of awkward.

-          Ever wonder how much toothpaste the dental assistant puts on that toothbrush wand that polishes your teeth?  There’s a name for that measurement of toothpaste-- it’s called a nurdle, which is a tiny dab of toothpaste, aww.

-          The lines in the middle of your wrist are called rasceta.  Nope, they’re not your heart, love, or success lines; those are on your palm.  Wouldn’t it be cool to invent wristitry though, a sub-offering to palmistry?

-          The metal part at the end of a pencil is called a ferrule.  Use it in a sentence, “In grade school, I was a nervous student;  I chewed the eraser AND the ferrule off my pencil.”

-          The loop on a belt that keeps the end in place after it has passed through the buckle is called a keeper.

-          The infinity ∞ symbol is a mathematical symbol that represents an infinitely long number.  It is called a lemniscate.

TGIF,


[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066
kforsberg at sbctc.edu<mailto:kforsberg at sbctc.edu>




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