[ctcLinkfinaidsupport] FA Weeklyish Bulletin 10/28/2022

Kelly Forsberg kforsberg at sbctc.edu
Fri Oct 28 14:00:15 PDT 2022 

Knowing is Half the Battle!
• Super Helpful Reminders and Tips!

  *   WHOOPS!  Have you noticed that Run Control IDs can carry from one Search Criteria page to another Search Criteria page when you are first running a process?  Take care not to let a Run Control ID for the previous step become your new (and same) Run Control ID for a different step in a process.  Work carefully in how you move through ctcLink; as you may be creating duplicate Run Control IDs for the same process.  Remember that Run Control IDs are like tattoos, once they’re created, they cannot be removed.

NO RAGRETS 😊

  *   DID YOU KNOW?
     *   You can set recurrences on specific processes.  For example, if you would like to queue up your Mass Assign F03 process to assign on students who drop classes, and not have you manually run it every day, and you want this to be done on a recurrence, you can set this up in your Process Scheduler:

In Process Scheduler, define your recurrence to how often you want it to run, and select your Distribution link to define who you want the report to go to:

                  [Graphical user interface, text, application, email  Description automatically generated]
                              Define your Distribution Detail so that the report can go to you and/or your backup:

                  [Graphical user interface, text, application, email  Description automatically generated]

  *   DID YOU KNOW? CONT’D - You can use User Edit Messages (UEMs) to hold disbursements.  UEMs work like Service Indicators.  UEMs are specific to Fin Aid Processing and aren’t available in any other module.  You can use a UEM to hold disbursements on any business process you deem effective.  The use of UEMs is optional and is a local process decision.

  *   Here’s a few QRGs if you want to explore using UEMs
     *   QRG: https://ctclinkreferencecenter.ctclink.us/m/92429/l/929131-9-2-create-user-edit-message
     *   BPG: https://ctclinkreferencecenter.ctclink.us/m/92427/l/1035811-9-2-track-continued-student-eligibility-for-aid



• Query Corner!
o   ARE YOU HAVING A HEYDAY WITH LOANS?  For example, “Why am I getting weird error messages, or why are my loans not splitting into two disbursements for a single-term loan?”  The answer?  You might have used a grant Disbursement Plan on your loan.
•  CTC_FA_LOANS_WRONG_DISB_PLAN

  *   Run this query to do a sweep to see who has been assigned a grant disbursement plan.  Remember that loans should be awarded using disbursement plans that have the 30, 40 or 50 series attached to them, not 08, 09, or 01 (those are grant disbursement plans).  Take care to not choose a grant disbursement plan when awarding loans.


• Training Team Stuff!
o   UPDATED QRG:
•  9.2 Assigning a College Financing Plan – 9.2 Assigning a College Financing Plan | 9.2 FA - Student Access | ctcLink Reference Center<https://ctclinkreferencecenter.ctclink.us/m/92430/l/926960-9-2-assigning-a-college-financing-plan>


What’s Coming Down the Pike?:
• Just In Time Trainings (FA Training):

  *   Loan Processing Refresher – 11/8/22  9:00 AM – 11:00 AM
o   Follow Up Q & A for Loan Processing Refresher – 11/10/22  9:00 AM – 10:00 AM
O RESCHEDULED - Veteran’s Benefit Processing – 11/29/22  9:00AM – 11:00 AM
• Fin Aid Work Session (FA Support):
o  NEW!  Aid Year Roll Over (AYRO) Prep – 11/17/22  1:00 PM – 3:00 PM – Calendar invite forthcoming


Environment Updates:
•   Reminder! The next PCD refresh will take place on Monday, November 7.  That means you are running out of time for any testing you want to do in PCD.  Remember that any processes you have built or students you have staged, will be wiped in the refresh, and replaced with the most recent data in the PRD environment.

 🕷️ Bug 34705206! Correct ISIR 20XX-20XX Records Jump to First Record When Going Between Tabs. A bug installed with Image 26 causes the page to switch to a different effective dated row after selecting tabs or the INAS button if the student has more than one ISIR loaded for the aid year. When switching between tabs on the page, it will move to the first (most recent) effective dated row. When selecting the INAS button will move to the last (oldest) effective dated row.

  *   Impact. An inconvenience. There is no impact to functionality.
  *   Workaround? Staff can select the correct effective dated row as they move to each tab or after selecting the INAS button
  *   Status. Fix scheduled for Image 28. Anticipated install into ctcLink Spring 2023.
  *   Navigation Affected. NavBar > Navigator > Financial Aid > Federal Application Data > Correct 20XX-20XX ISIR records
  *   Updates to impacted QRGs forthcoming

Just For Fun! 😂 ~Trivia~ Dia de los Meurtos Version
-     Dia de los Meurtos is different from Halloween.  Dia de los Muertos is celebrated after Halloween, on Nov. 1 and Nov. 2
-   Dia de los Meurtos originated in ancient Mesoamerica (Mexico and Northern Central America) where indigenous groups, Aztec, Maya, and Toltec had specific times when they commemorated their loved ones who had passed away.
-   Nov 1 is celebrated to remember children who have departed, and Nov 2 is to honor adults.
-   Dia de los Meurtos is a celebration of life, an opportunity to remember and celebrate the lives of departed ones.  The celebrations are filled with music and dancing.
-   The Ofrenda is a central component of these days; the Ofrenda is a temporary alter for family members to honor their loved ones and provide them what they need for their journey—items that belonged to them, and objects that serve as a reminder of their lives.
-   The ofrenda includes the four elements:  water, wind, earth, and fire.  Water is left in a pitcher so spirits can quench their thirst.  Papel picado (paper banners) represent the wind.  Earth is represented by food, especially bread.  Candles are left so spirits can find their way.
-   Flowers, butterflies, and skulls are used as symbols.  A cempasúchil is a type of Marigold flower often placed on ofrendas and graves.  Monarch butterflies hold the spirits of the departed. Monarchs arrive in Mexico for the winter, typically on Nov 1, which coincides with Dia de los Meurtos.  Calaveritas de azucar, or sugar skulls, along with toys, are left on alters for departed children.  The often-colorful skulls are used as a whimsical reminder of the cyclicality of life.
     Five facts about Día de los Muertos (The Day of the Dead) | Smithsonian Institution (si.edu)<https://www.si.edu/stories/5-facts-about-dia-de-los-muertos-day-dead>


TGIF,

[Compass]Kelly Forsberg
ctcLink Functional Trainer | Financial Aid
Washington State Board for Community and Technical Colleges
o: 360-704-1066


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