[ctcLinkfinaidsupport] CTCLINK DATA USAGE & PRIVACY AGREEMENT: EMPLOYEE ATTESTATION IMPLEMENTATION

[Ana Ybarra]

On Behalf of Data Services

Subject: [Datalink] FW: CTCLINK DATA USAGE & PRIVACY AGREEMENT: EMPLOYEE ATTESTATION IMPLEMENTATION


Good afternoon:

You may recall conversations about ctcLink data privacy and the obligation of employees to maintain privacy of student and employee records. Since that time, a new ctcLink Employee Data Privacy and Usage Agreement solution was developed, approved, and tested.  The pop-up employee attestation form is scheduled to be implemented into ctcLink on the evening of July 7, 2022.



What does this mean for you?

At ctcLink login, you will be presented a form displaying the Data Usage and Privacy Agreement. After you attest that you agree, you will continue the usual ctcLink login process. Agreeing to this statement does not alter access or security in any way.  If the user does not attest to the agreement, they may click "Skip for Now" and continue with the login process.



  *   Users will be allowed a maximum of five skips before the "Skip for Now" functionality is disabled; at which point, the user must select "I Agree" to proceed with the login.

  *   The pop-up form will present to the user annually thereafter on the anniversary of first agreement.
  *   This pop-up form is not presented to students, only employees.



Please refer to the attached memo for additional details.  This data brief is also posted on the State Board website:  https://www.sbctc.edu/colleges-staff/it-support/erp-support/data-privacy.aspx


Thanks,
Carmen

Carmen McKenzie
Director of Data Services
[SBCTC sub-brand Data Services-small]
_______________________________________________________________
Washington State Board for Community & Technical Colleges
1300 Quince St SE | PO Box 42495 |  Olympia, Washington 98504-2495
phone: (360) 704-4369 | fax: (360) 704-4416 | email: cmckenzie at sbctc.edu<mailto:cmckenzie at sbctc.edu>

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