[ctcLinkfinaidsupport] ctcLink July 2022 Masking Enhancements - Production Implementation July 14

[Caitlin Stein]

Hello,

Thank you everyone who was able to join a UAT session and/or complete any testing for the July 2022 Masking Enhancements. The test environment will remain open for testing until the end of day Wednesday, July 13. If you need assistance logging into the test environment, please email me at cstein at sbctc.edu<mailto:cstein at sbctc.edu> .

The ctcLink July 2022 Masking Enhancements will go into production on the evening of this Thursday, July 14.

We have included a review below of what is currently in place for masking and the changes that will be implemented on Thursday. Further details can be found on the overview document which is available on the SBCTC website and can be reached at the following link:

ctcLink July 2022 Masking 2022 Enhancements<https://www.sbctc.edu/resources/documents/colleges-staff/it-support/ctclink/ctclink-masking-2022-enhacements-july-2022.pdf>

Current Masking Solution
There are 4 primary permission lists that can be associated with a user currently.  They are:

CTC_PT_MASK_NONE - This will MASK SSN and Display Full Date of Birth
CTC_PT_MASK_ALL - This will Mask SSN and Mask Date of Birth
CTC_PT_MASK_SSN - This will Mask SSN and Display Full Date of Birth
CTC_PT_MASK_PARTIAL - This will Mask SSN and Display Partial Date of Birth

The current solution only applies these masking rules on the Search and lookup screens in Campus Solutions for SSN and Date of Birth.  The underlying pages are controlled by Security Roles.  If the underlying page needs to have those values masked, currently users have to have a read only role assigned to them to mask the data.  With an update type role, those values are fully visible, and unmasked.

Future Masking Solution
The current solution will still apply as stated above.  Additionally, a secondary layer of masking is being introduced.  After a user navigates down to the main page, masking will be controlled by which primary permission list they have above and a dynamic role.
There is a new dynamic role called CTC_PT_MASK_NONE that will be dynamically applied to all users with that primary permission list.  The new masking solution will not mask data for users with this role, and for all other users will mask level 4 data elements. The effects of CTC_PT_MASK _All, CTC_PT_MASK_SSN and CTC_PT_MASK_PARTIAL will be pretty much the same in most cases, with a few exceptions of read only effects on roles.  The new solution either masks the data or shows all the data.  There are not other options such as  mask data, partial mask or fully mask.  Masking in this sense is either on or off.

Below is a link to the presentation portion of the UAT session:

UAT Session 1 Recording<https://sbctc.webex.com/webappng/sites/sbctc/recording/13e68e60e044103abbdf005056812528/playback>

We welcome any feedback/suggestions on the upcoming changes and future phases of masking enhancements. Please send these to Shelia Sloan at ssloan at sbctc.edu<mailto:ssloan at sbctc.edu> and cc Caitlin Stein at cstein at sbctc.edu<mailto:cstein at sbctc.edu> .

Please feel free to reach out with any questions. Thank you!



[Title: SBCTC logo - Description: Compass]
Caitlin Stein (she/her/hers)
Test Coordinator
Washington State Board for Community and Technical Colleges
cstein at sbctc.edu<mailto:cstein at sbctc.edu> * o: 360-704-1036
sbctc.edu<https://www.sbctc.edu/> * Twitter: @SBCTCWashington<https://twitter.com/SBCTCWashington> * Facebook: @WASBCTC<https://www.facebook.com/wasbctc/>


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