[corrections_edu_deans] Laptop Tracking in OMNI

[Hanan Al-Zubaidy]

Good afternoon CEDD,

I want to take a moment to remind everyone of our contract requirements regarding the tracking of incarcerated student laptops, which is critical for maintaining compliance with our grant obligations to the Department of Corrections. Below is the relevant information from our contract:


  1.  The Board, in collaboration with the Colleges, shall develop and maintain policies and procedures for the use of incarcerated student laptops and will maintain an inventory of all laptops provided to students.
a. Before deployment, laptops and serial numbers will be logged in OMNI on the incarcerated students' "Program Summary" page.
b. The Board will audit laptop inventories quarterly and will provide the Department with inventory lists upon request. Laptops shall only be issued to incarcerated students enrolled in the College's approved programming.
c. The Board will ensure College staff follow all policies and procedures and conduct periodic security reviews. College staff shall report laptop misuse, security concerns, and missing devices to the Department

Our analytics dashboard shows that several colleges have not yet entered the required laptop data in OMNI. This has been flagged by the Department of Corrections and needs to be addressed.

Please work with your teams to ensure all relevant laptop information is entered into OMNI as soon as possible.

We recognize that this process can be time-consuming and are actively exploring ways to streamline the data entry. We will discuss further in our CEDD meeting.

Thank you all,


[A picture containing text    Description automatically generated]
Hanan Al-Zubaidy (pronounce)<https://namedrop.io/hananalzubaidy>
Associate Director of Corrections Education
Washington State Board for Community and Technical Colleges
o: 360-704-4358
hal-zubaidy at sbctc.edu<mailto:hal-zubaidy at sbctc.edu>
hhalzubaidy at doc1.wa.gov<mailto:hhalzubaidy at doc1.wa.gov>

[https://res.public.onecdn.static.microsoft/assets/bookwithme/misc/CalendarPerson20px.png]Book time to meet with me<https://outlook.office.com/bookwithme/user/48921baa6bc34ff0bb55d2ea343665d6@sbctc.edu?anonymous&ep=signature>

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