[BFET] FW: FFY20 BFET Contract and Billing/Invoicing Update!!

[Jennifer Dellinger]

Good Morning BFET Team,

The date in the email below has been updated to show February. February 28th 2020 is the deadline for November invoicing.

For some reason November is on the brain….thank you to those of you who reached out for clarity ☺ ☺

Sorry about that!

Jennifer

From: BFET <bfet-bounces at lists.ctc.edu> On Behalf Of Jennifer Dellinger via BFET
Sent: Tuesday, February 18, 2020 3:00 PM
To: bfet at lists.ctc.edu
Subject: [BFET] [UCE] FFY20 BFET Contract and Billing/Invoicing Update!!
Importance: High

Good Afternoon BFET Team,

We are excited to inform you that DSHS has accepted our negotiated terms for FFY20 and we have received the final BFET contract! Below are the updates you have been waiting for!

FFY20 Contract Update:
Colleges will not be required to complete and submit the Participant Reimbursement Tracker with each invoice.

DSHS continues to reserve the right to audit your internal billing/invoicing tracking records at any time (this is not new and has not changed); however, we have negotiated the notification terms from 10 to 30 days notification should a college be selected for an audit.

Billing/Invoicing Update:
Fiscal staff will begin approving October invoices shortly. The contact on your invoices will receive notification when your October invoice is approved. If you do not have your November and December invoices ready, please take some time to do this now. November and December invoices need to be submitted separately.

Deadline to submit November invoices is Tuesday, February 28th, 2020. It will take fiscal staff up to a week to finalize and approve invoices so do not be alarmed if you do not hear from us or see an approval prior to March 6th.

We will send the December invoicing deadline notification to the system once we have approved November’s invoices. However, you are encouraged to submit your December invoice as soon as you have received November’s invoice approval notification. Please note that we will not approve December’s invoices until after the December deadline and all invoices have been submitted.

Funding Survey Update:
We will be sending out a BFET Funding Survey towards the end of February. It will be due early March. Please plan ahead and begin to analyze were you are at within your program budget. If you have the ability to return funds we ask that you please consider returning them with this survey to help meet the needs of the system.

Thank you again for your continued patience and understanding. If you have any questions please let us know, we are happy to assist.

Respectfully,

[Compass]Jennifer Dellinger
Program Administrator
Washington State Board for Community and Technical Colleges
Email: jdellinger at sbctc.edu<mailto:jdellinger at sbctc.edu> ∙ Office: 360.704.3925

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