[BFET] FY19 Year-End Grant Deadlines - Correction

[Michele Rockwell]

Correction: The July 15, 2019 invoicing deadline applies to all grant expenses through June 30, 2019 (not June 30, 2018!).

I've corrected this in the email below.  Apologies for any confusion this may have caused.

Michele
________________________________
Michele Rockwell (pronouns: she/her) | Contracts Specialist | Education Services Division | Washington State Board for Community and Technical Colleges | 1300 Quince ST SE | PO Box 42495 | Olympia, WA 98504 | p: 360-704-4343 | f: 360-704-4418 | mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> | www.sbctc.edu<http://www.sbctc.edu/>

From: Michele Rockwell
Sent: Monday, June 3, 2019 11:58 AM
Subject: FY19 Year-End Grant Deadlines
Importance: High

Grant staff,

Just a friendly reminder of the following grant deadlines for grants awarded to your organization from the State Board for Community and Technical Colleges (SBCTC). This email is being sent to the following lists: Grant and Contract listserve, WEC listserve, WorkFirst listserve, BFET listserve, and BEDA Directors list.  Please forward to others at your organization who may need this information.

Budget Revision Deadline:  June 17, 2019
This is the last day to submit budget revision requests for all grants that end June 30, 2019.  Submit those in OBIS<https://obis.sbctc.edu/>.

Organization program and fiscal staff should work together to be sure you've captured all expenses to date and can submit an accurate and final budget revision.

Invoice Deadline:  July 15, 2019
This is the last day to submit invoices for all grant expenses through June 30, 2019 (regardless of whether the grant ends June 30, 2019 or continues on into the next fiscal year).  Submit those in OBIS<https://obis.sbctc.edu/> as well.

Tip:  The final billing deadline is a tight one.  Some organizations find it helpful to submit as many expenses they can in early July and then submit a final invoice on the billing deadline day.  This is completely acceptable to do.  On that first year-end invoice, give the invoice an end date of 6/29/19 instead of 6/30/19 (OBIS won't let you overlap invoices).  Also, don't check the "final invoice" box on that invoice.  Then when you're ready to submit your "it's really final now" invoice on July 15 (or July 13 or 14 if you want to work over the weekend!), give it a start and end date of 6/30/19 (and type the actual date range into the "comments" field), check the "final invoice" box, and submit it.

Reminder: Dylan Jilek in our office approves invoices.  If you need technical assistance with an invoice, contact Dylan first.  You can reach Dylan at 360-704-1021 or djilek at sbctc.edu<mailto:djilek at sbctc.edu>.

I'm still reviewing your budget revision requests (along with applicable program staff) and am available as a backup for invoicing questions.  You can reach me at 360-704-4343 or mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu>.

Susan Wanager is also available as a backup for invoicing or budget revision questions.  You can reach her at 360-704-4344 or swanager at sbctc.edu<mailto:swanager at sbctc.edu>.

Time and Effort
Don't forget to make sure all applicable Time and Effort<https://ogms.sbctc.edu/docs/TimeEffortGuidelines.pdf> reports are completed and you've reconciled what those reports against what was charged to the grant.  If you have to make any adjustments to what was charged to the grant, please do so on your May or June invoices.

Let us know if you have questions.

Thanks.
Michele
________________________________
Michele Rockwell | Contracts Specialist | Education Services Division | Washington State Board for Community and Technical Colleges | 1300 Quince ST SE | PO Box 42495 | Olympia, WA 98504 | p: 360-704-4343 | f: 360-704-4418 | mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> | www.sbctc.edu<http://www.sbctc.edu/>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/bfet_lists.ctc.edu/attachments/20190603/38285134/attachment.html>