[BFET] FY18 Year-End Grant Deadlines

[Michele Rockwell]

Grant staff,

Just a friendly reminder of the following grant deadlines for grants awarded to your organization from the State Board for Community and Technical Colleges (SBCTC).

Budget Revision Deadline:  June 14, 2018
This is the last day to submit budget revision requests for all grants that end June 30, 2018.  Submit those in OBIS<https://obis.sbctc.edu/>.

Organization program and fiscal staff should work together to be sure you've captured all expenses to date and can submit an accurate and final budget revision.

Invoice Deadline:  July 16, 2018
This is the last day to submit invoices for all grant expenses through June 30, 2018 (regardless of whether the grant ends June 30, 2018 or continues on into the next fiscal year).  Submit those in OBIS<https://obis.sbctc.edu/> as well.

Tip:  The final billing deadline is a tight one.  Some organizations find it helpful to submit as many expenses they can in early July and then submit a final invoice on the billing deadline day.  This is completely acceptable to do.  On that first year-end invoice, give the invoice an end date of 6/29/18 instead of 6/30/18 (OBIS won't let you overlap invoices).  Also, don't check the "final invoice" box on that invoice.  Then when you're ready to submit your "it's really final now" invoice on July 16 (or July 14 or 15 if you want to work over the weekend!), give it a start and end date of 6/30/18 (and type the actual date range into the "comments" field), check the "final invoice" box, and submit it.

Reminder: Dylan Jilek is approving the majority of the invoices now.  If you need technical assistance with an invoice, contact Dylan first.  You can reach Dylan at 360-704-1021 or djilek at sbctc.edu<mailto:djilek at sbctc.edu>.

I'm still reviewing your budget revision requests (along with applicable program staff) and am available as a backup for invoicing questions.  You can reach me at 360-704-4343 or mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu>.

Susan Wanager is also available as a backup for invoicing or budget revision questions.  You can reach her at 360-704-4344 or swanager at sbctc.edu<mailto:swanager at sbctc.edu>.

Let us know if you have questions.

Thanks.
Michele
________________________________
Michele Rockwell | Contracts Specialist | Education Services Division | Washington State Board for Community and Technical Colleges | 1300 Quince ST SE | PO Box 42495 | Olympia, WA 98504 | p: 360-704-4343 | f: 360-704-4418 | mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> | www.sbctc.edu<http://www.sbctc.edu/>

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