[BFET] FW: BFET Billing for October 1-December 31, 2016

[Mat Carlisle]

Good afternoon.
BFET billing for January 1, 2017 through March 31, 2017 is due in OBIS no later than Sunday, April 30th, 2017. Both your invoices and your match certification form should be uploaded through OBIS.

Billing rosters can be submitted to DSHS White Center as of March 1st.  They must be submitted no later than Monday, April 10, 2017, in order for them to be checked and returned to you in time for you to meet the April 30th deadline.  Your billing roster should be submitted to DSHS White Center via the billing roster email address: BFETBilling at dshs.wa.gov<mailto:BFETBilling at dshs.wa.gov>. Your billing roster must be approved by DSHS prior to being submitted to the SBCTC.

Your approved billing roster must be uploaded to the SBCTC via the  State of Washington Secure Email Portal. You will no longer submit these rosters through SUE, but will now submit them through the WA Secure Email Portal.

Some additional reminders:
Invoices in OBIS
Invoices must include only the 50% funding reimbursement you're seeking from the grant for the General, Tuition and Participant Reimbursement budget/invoice lines.

Match Certification Forms
Invoices must include a match certification form with an amount exactly equal to the invoice line totals for the General, Tuition and Participant Reimbursement lines.  Do not include the amount you're billing for your 100% Funding line on the match certification form.  For example, if you are billing the amounts in the chart below, your match certification form should be exactly $20,000(General $5,000 + Tuition $10,000 + Participant Reimbursement $5,000 = $20,000).  However, since no 100% funds have been released yet, there will be no 100% funds reflected on this billing.

             Invoice Sample:


Salaries

Benefits

Etc.

Total

General

3,500

1,500

5,000

Tuition

10,000

    10,000

Participant Reimbursement

  5,000

5,000

100% Funding

3,000

1,000

  1,000

5,000

Total

6,500

2,500

    16,000

    25,000


If your match certification form is off even a penny more or less, it will be returned to you to revise and resubmit. In the past, it was allowable for the forms to be more than the amount necessary, but this is no longer allowed.

Student Rosters
Student billing rosters must be approved by DSHS White Center prior to submitting them to the SBCTC. Your student rosters must now be uploaded to the SBCTC via the WA Secure Email Portal. Rosters must be uploaded at the same time your invoice is submitted in OBIS. The deadline for both is no later than April 30th, 2017.

Note:  OBIS is not a secure system, so for the safety of your students, please do not upload any student information to OBIS. This includes student rosters with either eJAS or student ID numbers. Rosters may only be submitted through the WA Secure Email Portal.

If you have any questions about invoicing, please contact:
*        Susan Wanager / swanager at sbctc.edu<mailto:swanager at sbctc.edu> / 360-704-4344
*        Michele Rockwell / mrockwell at sbctc.edu<mailto:mrockwell at sbctc.edu> / 360-704-4343

If you have any questions about your student rosters, please contact:
*        Mat Carlisle/ mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu> / 360-704-4341

Thank you for the great work you do!
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>

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