[BFET] BFET Quarterly Exit Report for September-December 2017

[Boon, Celva]

I thought we already submitted July-September back in October. Should we be submitting October-December?

Celva Boon
Academic Career Counselor-BFET/Worker Retraining
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3000 NE 4th St. Renton, WA 98056
Phone: 425-235-2352, ext. 5856
Email: cboon at RTC.edu<mailto:cboon at RTC.edu>
www.RTC.edu<http://www.RTC.edu>

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From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle
Sent: Thursday, December 28, 2017 4:00 PM
To: bfet at lists.ctc.edu
Subject: [EXT] [BFET] BFET Quarterly Exit Report for September-December 2017

Good afternoon.
It is time to submit the BFET Quarterly Report for July - September 2017. Please submit your report no later than Wednesday, January 10, 2018.

The FFY18 BFET Quarterly Exit Report template is attached. Please remember to input your college name at the top of the form, and don't forget to click on the 1st Quarter tab to be able to input for the correct months.

Remember: This document is counting those who are "exiting" BFET, and will not include those who will be continuing in your program.

The component outcomes are being tracked are as follows:

  *   Total number of clients in specific components. Column B will be a duplicated count.
  *   Total number of clients exiting specific components
  *   Number of incomplete exits
  *   Number of loss of contact exits
  *   Number of successful completions without employment
  *   Number of successful completions with employment

A description of each column is:

  *   Column B: The total number of clients in a specific component can be obtained in the eJAS Basic Food FI Component History Report. The rest of the report will have to be manually tracked, at this time. This will be a duplicated count.

  *   Column C is an aggregate of Columns D-G. Do not input directly into this column; let it auto-calculate columns D-G for you. This will be an unduplicated count.
Columns D-G roughly match the BFET component closure codes:

  *   Column D:  IC = Incomplete means the participant did not complete the activity by the scheduled end date.
  *   Column E:  LC = Loss of Contact means you lost contact with the client for at least 60 days.
  *   Column F:  CS = Completed Satisfactorily means the participant completed the activity successfully, but did not receive employment, i.e., successfully completed a certificate or degree, but has not yet found employment. This does not apply to a student who successfully completed the quarter, and will be continuing their education.
  *   Column G:  EE = Entered Employment means the participant exited the activity due to employment. Leave this column blank, unless you close a component with this closure code.

You must close components if the participant has not engaged in the BFET activity or contacted you for 60 days.

It is anticipated that manually tracking this data will be temporary, as a request has been submitted by BFET Policy to have these numbers tracked within eJAS.

Again, the report for July - September 2017 must be submitted to the SBCTC no later than January 10th. Generally, the report will be due to the SBCTC no later than 10th of the month following the end of the fiscal quarter, to allow the SBCTC to meet the DSHS deadline. It must be submitted to me via email; it does not need to be submitted via the WA State Secure Email Portal, since there is no confidential student information.

Thank you.
Mat

Mat Carlisle
Program Administrator,  Workforce Education
State Board of Community and Technical Colleges
Phone: 360.704.4341
Fax: 360.704.4418
Email: mcarlisle at sbctc.edu<mailto:mcarlisle at sbctc.edu>


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