From efrasier at sbctc.edu Tue Dec 1 14:47:24 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Tue, 1 Dec 2015 22:47:24 +0000 Subject: [BFET] WIOA Update Message-ID: Good afternoon! An update concerning state WIOA planning was sent out via the WEC listserv this morning, so I have attached it in case you did not receive it. Please take a look at this information, as I will not duplicate this information below. In addition, I wanted to provide more WIOA information specific to WorkFirst and BFET. I am sending this to both the WorkFirst and BFET listservs, so I apologize if you receive two emails. DSHS WIOA Opt-in Letter : DSHS's letter addressing their decision to include TANF and BFET is attached. Operational Plan - TANF: DSHS is in the processes of writing the TANF section of the operational plan portion of the state WIOA plan. This section requires us to describe how Washington meets certain requirements of section 402 of the Social Security Act. DSHS is utilizing language in the state's TANF plan to complete this section. It will only address WorkFirst as it currently exists and will not be proposing changes. I have attached the WIOA Plan Requirements for TANF -Prompts document so you can see the required elements of this section. We are currently reviewing a draft from DSHS and I will send you a copy once it is ready for release. Operational Plan - BFET: There is also a specific section of the operational plan for BFET. DSHS is in the process of drafting this section and we hope to see a draft shortly for our review. Again, I will send you a copy of this section once it is ready for release. I have attached WIOA Plan Requirements for BFET - Prompts so you can see the elements required for this section. WIOA State Combined Plan: The Strategic Plan and the Operational Plan together comprise the WIOA State Combined Plan. A complete draft of the Combined Plan is intended to posted for public comment January 10th. The Combined Plan is due to the Governor for approval by February 25th and to the Dept. of Labor and Dept. of Education by March 1st. . Resources: ? Workforce Training & Education Coordinating Board - WIOA website: The Workforce Board is designated by the Governor to oversee Washington's WIOA plan. There is an abundance of information on this website, so if you need help finding something specific just let me know. ? Workforce Innovation and Opportunity Act ? Aligned by Design: WIOA and Supplemental Nutrition Assistance Program Employment and Training (National Skills Association) ? Aligned by Design: WIOA and Temporary Assistance for Needy Families (National Skills Association) Please keep in mind that local plans, led by the Workforce Development Council (WDC) in your area, are currently being developed as well. These plans will include local operations and partnerships, including specifics of one-stop (WorkSource) activities and contributions from partners. It is important for you to be involved in the local process concerning integration of WorkFirst and BFET into the workforce development system, especially within the one-stops. To help us assist you in your local efforts, we would appreciate it if you would complete the following survey. Please complete one survey per college/CBO. WorkFirst and BFET - WIOA Survey Thank you and please let me know if you have any questions. I will continue to release information as it becomes available. Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- An embedded message was scrubbed... From: Nancy Dick Subject: [WEC] State WIOA planning update Date: Tue, 1 Dec 2015 17:22:45 +0000 Size: 1205944 URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: DSHS WIOA Opt-In Letter.pdf Type: application/pdf Size: 1184837 bytes Desc: DSHS WIOA Opt-In Letter.pdf URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: WIOA Plan Requirements for TANF - Prompts.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 23183 bytes Desc: WIOA Plan Requirements for TANF - Prompts.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: WIOA Plan Requirements for BFET - Prompts.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 22358 bytes Desc: WIOA Plan Requirements for BFET - Prompts.docx URL: From mcarlisle at sbctc.edu Wed Dec 2 08:53:48 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Wed, 2 Dec 2015 16:53:48 +0000 Subject: [BFET] REMINDER: BFET Supplemental 100% Funds Survey Message-ID: Good morning. Thanks to those of you who quickly jumped on the opportunity and submitted your request for FFY16 supplemental 100% funds ahead of the deadline. For those of you who are still fine-tuning your request, please accept this friendly reminder that they are needed no later than tomorrow, Thursday, 12/3. SBCTC is on a tight timeline to provide our system's request, with the hope that the funds can be received as early in 2016 as has been indicated. How great would it be to have these funds earlier in the year than we have recently experienced? Please remember to break your request down into admin, indirect and tuition. Just send your request to me via email. I look forward to hearing from you. Have a great day. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Mat Carlisle Sent: Thursday, November 19, 2015 4:12 PM To: 'bfet at lists.ctc.edu' Subject: BFET Supplemental 100% Funds Survey Importance: High Good afternoon. It is the time of the year for you to let us know what level of BFET supplemental 100% funds your program would like to request for FFY16. No upfront 100% funds were received this year. Please incorporate your initial 100% funds request in your new request. DSHS has indicated that FNS is expected to reallocate unspent 100% funds from other states by January 2, 2016. This would allow for use of these funds potentially as early as Winter quarter, but certainly by Spring quarter. As a reminder, BFET 100% funds can be used for both administration and tuition, but not for participant reimbursement. In making your request, please breakout the level of funding you are requesting by admin and tuition. In admin, the funds can support salaries and benefits, goods and services, travel and indirect. Your request for BFET supplemental 100% funds must be receive no later than Thursday, December 3, 2015. Thanks. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Wed Dec 2 10:36:07 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Wed, 2 Dec 2015 18:36:07 +0000 Subject: [BFET] eJAS Automation Error Message Message-ID: Good morning. I've had reports of an "invalid contractor ID" error message popping up whenever eJAS automation is used. DSHS has been informed and is looking into the issue. Hoping it will be corrected ASAP. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From efrasier at sbctc.edu Wed Dec 2 14:03:41 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Wed, 2 Dec 2015 22:03:41 +0000 Subject: [BFET] BFET Provider Meeting Details Message-ID: Good afternoon, We just received the agenda and confirmation of details concerning the BFET Provider Meeting scheduled for this Monday, December 7th from 9:00 a.m. to 11:30 a.m. The agenda is attached and meeting locations are listed there. To prepare you for the agenda: ? Training - Reutilized Funds: I have attached a document titled Reutilized Funds presenting today's announcement by DSHS concerning this change to the previously titled "Recycled Funds" for your background information. The revised Reutilized match tracking-Qrtly spreadsheet is also attached. We are reviewing these changes and will have further information for you at the College Check-in Call. ? As we work through the agenda, please keep in mind the content is intended to be generalizable to both colleges and CBO's. In some cases, content may be specific to either colleges or CBO's. Since the Provider meeting time may be limited, if there are areas that you would like further focus on college specific implications or implementation, we can discuss more at our College Check-in Call. We recommend attending in person, if possible, to better collaborate with CBO providers in your service area. However, if you are not able to attend in person, you can connect by WebEx: 1. Go to https://wadismeetings.webex.com/wadismeetings/j.php?MTID=m01edb389fe7d7c583edece99b12b0804 2. If requested, enter your name and email address. 3. If a password is required, enter the meeting password: Join$123 4. Click "Join". And don't forget to join us afterwards for a College Check-in Call: 1:00 p.m. (1 hr. max.) Call-in number: (360) 407-3780 (security code) PIN Code: 931080 # Please limit to one call per college as we have limited slots. Mat and I will be attending the in-person meeting in Tacoma, so we will see some of you there. Otherwise, we will connect with you at 1:00. Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Agenda - Provider Meeting - 2015.12.07.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 28973 bytes Desc: Agenda - Provider Meeting - 2015.12.07.docx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Reutilized match tracking-Qrtly.xlsx Type: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet Size: 18680 bytes Desc: Reutilized match tracking-Qrtly.xlsx URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Reutilized Funds.docx Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document Size: 15177 bytes Desc: Reutilized Funds.docx URL: From Nolan.Gruver at ccs.spokane.edu Thu Dec 3 14:25:31 2015 From: Nolan.Gruver at ccs.spokane.edu (Gruver, Nolan) Date: Thu, 3 Dec 2015 22:25:31 +0000 Subject: [BFET] BFET Supplemental 100% Fund Survey References: <02B4C6B6366A484FB302D6ED65F6CEC20517A08E04@SFCC-EXCHMB.sfcc.spokane.cc.wa.us> Message-ID: From: Gruver, Nolan Sent: Thursday, December 03, 2015 2:15 PM To: 'Mat Carlisle' Cc: Finley, Lena; Morgado, Susan; Gray, Dani; Stiffler, Sarah; Mitchell, Douglas; Campbell, Connan Subject: RE: BFET Supplemental 100% Fund Survey Importance: High Hi Mat, We apologize for snugging up to the deadline. We've had some staffing changes and losses at SFCC and SCC which have slowed down the information process for us. Per SCC and SFCC here is what we would like to request for the BFET Supplemental 100% Fund Survey: Indirect: $21,322 Tuition: SCC $136,000 Administration: SCC (None) SFCC $57,000 SFCC $14,700 in Admin (10,600 for salary and 4,100 benefits) Sincerely, Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 From: Gray, Dani Sent: Thursday, December 03, 2015 1:00 PM To: Gruver, Nolan Subject: FW: BFET Supplemental 100% Fund Survey FYI-Passing this along. You're probably responding to Mat as I type this. Thanks! Dani From: Mat Carlisle [mailto:mcarlisle at sbctc.edu] Sent: Thursday, December 03, 2015 12:53 PM To: Blake Ingram; Steve Wood; Wendy Brault; Shereese Braun; Gordon Dutrisac; sraman at greenriver.edu; Kubli, Christine; Hatfield, Amy; Morgado, Susan; Gray, Dani; Mitchell, Douglas; Anita Janis; Tina Wilson; Yesenia Rodriguez Subject: BFET Supplemental 100% Fund Survey Good afternoon. I've not heard from you regarding your requests for BFET supplemental 100% funds. COB today is the deadline for submitting your request, broken down into admin, indirect and tuition. Please submit your request by today's deadline, or let me know if you will not be requesting supplemental 100% funds for FFY16. Thanks. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Gruver, Nolan Sent: Thursday, December 03, 2015 9:44 AM To: Gray, Dani; Stiffler, Sarah; Mitchell, Douglas; Campbell, Connan Cc: Finley, Lena; Morgado, Susan Subject: RE: 100% funding needs CCS (BFET Digest, Vol 1, Issue 2) Importance: High Thank you Dani, Hello everyone. Here is how we now currently stand for BFET for our submission deadline today (Thursday Dec. 3). I am still waiting to hear back from SCC concerning whether or not they would like to request additional funds for Administration. My plan is to try to get this submitted to Mat Carlisle by 1pm today. Indirect: $21,322 Tuition: SCC $136,000 Administration: SCC (None) SFCC $57,000 SFCC $14,700 in Admin (10,600 for salary and 4,100 benefits) Sincerely, Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -----Original Message----- From: Gray, Dani Sent: Thursday, December 03, 2015 9:00 AM To: Gruver, Nolan Subject: RE: BFET Digest, Vol 1, Issue 2 You are ok to go ahead with SFCC numbers as final: $57,000 for tuition and $14,700 in Admin (10,600 for salary and 4,100 benefits). Thanks Nolan! -----Original Message----- From: Gruver, Nolan Sent: Wednesday, December 02, 2015 5:49 PM To: Gray, Dani Subject: RE: BFET Digest, Vol 1, Issue 2 You bet Dani. Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -----Original Message----- From: Gray, Dani Sent: Wednesday, December 02, 2015 1:33 PM To: Gruver, Nolan Subject: RE: BFET Digest, Vol 1, Issue 2 Can you hold off a bit more before submitting. I am going to touch base with Doug about the salary piece. I too am new to this part of the cycle for BFET and want to make sure I'm not missing something. Thanks for your patience. Dani -----Original Message----- From: Gruver, Nolan Sent: Wednesday, December 02, 2015 10:59 AM To: Gray, Dani; Stiffler, Sarah; Mitchell, Douglas; Campbell, Connan Cc: Finley, Lena; Morgado, Susan Subject: RE: BFET Digest, Vol 1, Issue 2 Importance: High Thank you Dani, Unless stated otherwise, I will submit the below information tomorrow with "None" annotated for Administration. Here's how we now currently stand for BFET before our Thursday Dec. 3 deadline: Indirect: $21,322 Tuition: SCC $136,000 Administration: SCC (None) SFCC $57,000 SFCC (None) Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -----Original Message----- From: Gray, Dani Sent: Wednesday, December 02, 2015 10:53 AM To: Gruver, Nolan; Stiffler, Sarah; Mitchell, Douglas; Campbell, Connan Cc: Finley, Lena; Morgado, Susan Subject: RE: BFET Digest, Vol 1, Issue 2 SFCC would like to ask for $57,000 all in tuition. Thank you! Dani Dani Gray Director of Workforce Transitions Spokane Falls Community College 3410 W Fort George Wright Dr, MS 3172 | Spokane, WA 99224-5288 p: (509) 533-4411| f: (509) 533-3312 | e: dani.gray at spokanefalls.edu Spokane Falls Community College meets the needs of our community by advancing student achievement through quality, accessible learning opportunities that embrace diversity, promote equity, and foster global awareness. -----Original Message----- From: Gruver, Nolan Sent: Tuesday, December 01, 2015 12:00 PM To: Stiffler, Sarah; Mitchell, Douglas; Gray, Dani; Campbell, Connan Cc: Finley, Lena; Morgado, Susan Subject: RE: BFET Digest, Vol 1, Issue 2 Importance: High Thank you Sarah, With that note, here's how we currently stand for BFET before our Thursday Dec. 3 deadline: Indirect: $21,322 Tuition: SCC $136,000 Administration: SCC (TBD) SFCC(TBD) SFCC (TBD) Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -----Original Message----- From: Stiffler, Sarah Sent: Tuesday, December 01, 2015 11:43 AM To: Gruver, Nolan; Mitchell, Douglas; Gray, Dani; Campbell, Connan Cc: Finley, Lena; Morgado, Susan Subject: RE: BFET Digest, Vol 1, Issue 2 SCC would like to ask for $136,000 all in tuition. Sarah -----Original Message----- From: Gruver, Nolan Sent: Monday, November 30, 2015 2:10 PM To: Mitchell, Douglas; Gray, Dani; Campbell, Connan Cc: Stiffler, Sarah Subject: RE: BFET Digest, Vol 1, Issue 2 Importance: High Thanks Doug, Thoughts from our SFCC and SCC partners on tuition and administration then? Right now we have the following: Indirect: $21,322 Tuition: (TBD) Administration: (TBD) Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -----Original Message----- From: Mitchell, Douglas Sent: Monday, November 30, 2015 11:01 AM To: Gruver, Nolan; Gray, Dani; Campbell, Connan Cc: Stiffler, Sarah Subject: RE: BFET Digest, Vol 1, Issue 2 Nolan, We will need to add the Indirect amount of $21,322 to whatever amount of 100% funding we want to request for tuition and admin. Doug _____________________________________________________________________________________________________ From: Mat Carlisle [mailto:mcarlisle at sbctc.edu] Sent: Wednesday, November 25, 2015 1:21 PM To: Gruver, Nolan Cc: Stiffler, Sarah Subject: RE: BFET Supplemental 100% Funds Survey Hi Nolan. In this instance, we are asking you to simply respond via email, as we are only asking for your initial 100% funding needs in broad terms - admin, indirect and tuition. Later in the year, we will use Survey Monkey in a more specific way to determine possible reallocation needs for both 50/50 and 100% funds. BTW - in your FFY16 BFET grant application, CCS requested an indirect amount of $21,322, using your federal indirect rate and submitting your approval letter. Thanks for the inquiry. Mat P.S. A WorkFirst funding survey was just released via the WorkFirst listserv. It is on Survey Monkey, and a link is provided. Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu ____________________________________________________________________________________________________________ From: Gruver, Nolan [mailto:Nolan.Gruver at ccs.spokane.edu] Sent: Wednesday, November 25, 2015 1:06 PM To: Mat Carlisle Cc: Stiffler, Sarah Subject: BFET Supplemental 100% Funds Survey Good morning Mat, Will we receive a Survey Monkey link to submit this information as in the past? How would you like us to proceed? Nolan Gruver Workforce Continuing Education Operations Manager CCS - Center for Workforce, Corporate Training & Continuing Education 2000 N. Greene MS2158 Spokane, WA 99217 509-533-8481 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Fri Dec 4 10:22:36 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Fri, 4 Dec 2015 18:22:36 +0000 Subject: [BFET] eJAS Contractor Error Messages for BFET Message-ID: Good morning. DSHS HelpDesk is working on the issue of BFET contractor error messages in eJAS. It now appears this issue may persist for a little while. SBCTC will continue to stay in contact with DSHS to keep you up to date. Students can still be enrolled through eligibility lists submitted to BFETHELP at dshs.wa.gov. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From brandi.koehler at bellevuecollege.edu Fri Dec 4 11:10:33 2015 From: brandi.koehler at bellevuecollege.edu (Brandi Koehler) Date: Fri, 4 Dec 2015 19:10:33 +0000 Subject: [BFET] FW: eJAS Contractor Error Messages for BFET In-Reply-To: References: Message-ID: In case it's helpful: eJAS automation is only giving me the error message when I use the client's SSN to check eligibility, but not when I use the client's JAS ID. With the JAS ID, it will allow the component to be opened. Brandi Koehler Program Operations Specialist Bellevue College - Workforce Education (425) 564-3066 brandi.koehler at bellevuecollege.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Friday, December 04, 2015 10:23 AM To: bfet at lists.ctc.edu Subject: [BFET] eJAS Contractor Error Messages for BFET Good morning. DSHS HelpDesk is working on the issue of BFET contractor error messages in eJAS. It now appears this issue may persist for a little while. SBCTC will continue to stay in contact with DSHS to keep you up to date. Students can still be enrolled through eligibility lists submitted to BFETHELP at dshs.wa.gov. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- _______________________________________________ BFET mailing list BFET at lists.ctc.edu http://lists.ctc.edu/mailman/listinfo/bfet_lists.ctc.edu From mcarlisle at sbctc.edu Fri Dec 4 11:24:08 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Fri, 4 Dec 2015 19:24:08 +0000 Subject: [BFET] eJAS Contractor Error Messages for BFET References: Message-ID: Brandi, Perfect! Thanks for sharing this via the BFET listserv!!!! Sharing within the system is one of the major reasons we shifted to the listserv. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Brandi Koehler Sent: Friday, December 04, 2015 11:11 AM To: bfet at lists.ctc.edu Subject: [BFET] FW: eJAS Contractor Error Messages for BFET In case it's helpful: eJAS automation is only giving me the error message when I use the client's SSN to check eligibility, but not when I use the client's JAS ID. With the JAS ID, it will allow the component to be opened. Brandi Koehler Program Operations Specialist Bellevue College - Workforce Education (425) 564-3066 brandi.koehler at bellevuecollege.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Friday, December 04, 2015 10:23 AM To: bfet at lists.ctc.edu Subject: [BFET] eJAS Contractor Error Messages for BFET Good morning. DSHS HelpDesk is working on the issue of BFET contractor error messages in eJAS. It now appears this issue may persist for a little while. SBCTC will continue to stay in contact with DSHS to keep you up to date. Students can still be enrolled through eligibility lists submitted to BFETHELP at dshs.wa.gov. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Mon Dec 7 14:44:16 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Mon, 7 Dec 2015 22:44:16 +0000 Subject: [BFET] BFET Self-Assessment Survey Message-ID: Good Morning, It is time for the first semi-annual BFET self-assessment of FFY16. The attached BFET Self-Assessment 2016.pdf pages can be printed and used as a guideline prior to completing the BFET self-assessment survey on Survey Monkey. Please complete the survey by Friday, December 18. Assessing your own program cases will: * allow more operational control at the local level * allow opportunity for self-improvement at point of service * enhance our ability to meet contractual obligations This process is intended to help you assess the degree to which your college is fulfilling requirements of the program and adhering to federal and state policy while improving the delivery services to your students. Periodic program visits by SBCTC staff will continue, as will scheduled monitoring visits by the SBCTC audit staff. Steps in the BF E&T Self-Assessment Process 1. Twice each year, SBCTC will send colleges a link to a web-based survey. 2. The college will review the survey questions and perform a self-assessment on 10 of their BFET cases in eJAS. 3. The college will complete the survey within two weeks and correct any identified deficiencies. 4. The college will document findings and remedies that may be used as best practices. 5. SBCTC will review the completed surveys and perform random reviews on a percentage of cases. 6. SBCTC staff will perform periodic on-site program visits to fulfill contract monitoring requirements. Please let me know if you have questions. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: BFET Self-Assessment 2016.pdf Type: application/pdf Size: 635155 bytes Desc: BFET Self-Assessment 2016.pdf URL: From mcarlisle at sbctc.edu Tue Dec 8 11:53:07 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Tue, 8 Dec 2015 19:53:07 +0000 Subject: [BFET] FW: eJAS Contractor Error Messages for BFET Message-ID: Good morning. We have received notification from DSHS that this issue has been corrected. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Mat Carlisle Sent: Friday, December 04, 2015 10:23 AM To: 'bfet at lists.ctc.edu' Subject: eJAS Contractor Error Messages for BFET Good morning. DSHS HelpDesk is working on the issue of BFET contractor error messages in eJAS. It now appears this issue may persist for a little while. SBCTC will continue to stay in contact with DSHS to keep you up to date. Students can still be enrolled through eligibility lists submitted to BFETHELP at dshs.wa.gov. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From efrasier at sbctc.edu Wed Dec 9 09:57:03 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Wed, 9 Dec 2015 17:57:03 +0000 Subject: [BFET] FW: State workforce plan takes shape--your chance to weigh in! In-Reply-To: References: Message-ID: Good morning, If you are interested in the development of our state's WIOA plan, there are a few opportunities to review the draft, submit feedback and join a webinar this coming Monday. See details below... Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu From: Amanda Dell [mailto:Amanda.Dell at wtb.wa.gov] Sent: Thursday, December 03, 2015 3:31 PM To: Amanda Dell Subject: State workforce plan takes shape--your chance to weigh in! Dear Workforce Public Forum Participant, Thank you for attending one (or more) of our eight public forums where we discussed our state workforce plan's key priorities. We were encouraged to see such a good turnout and received great feedback both at the forums and through surveys. Many ideas were incorporated into a draft strategic plan approved in November by the Workforce Board. Review the draft workforce plan and provide feedback through a survey Please read and review the draft plan at http://wtb.wa.gov/WAWorkforcePlan.asp and share your comments. You'll see the draft plan has a new name: Talent and Prosperity for All: The Strategic Plan for Unlocking Washington's Workforce Potential. The second public comment period ends December 15. Our team wants to hear from you! What's next? A December 14 webinar The Workforce Board will hold an open-captioned webinar to provide a general overview of the plan and respond to questions about specific issues. The webinar is scheduled for December 14 at 1:30 p.m. Get more details here. More plan details to come, and review Core WIOA partners are crafting clearly defined, program-specific action steps to support the plan's strategic objectives and deliver on its promises. The draft operations piece should be complete by the end of December. Once completed, you will have another opportunity to provide comment on this portion of the plan. Thank you for investing your time and expertise to help shape a workforce plan that fully taps the talents of all Washington residents and helps our state prosper. Sincerely, Terri Colbert Workforce Board WIOA Administrator P.S. Share the plan and help get the message out on what we believe is an exciting, new approach to developing Washington's workforce and providing the skilled workers businesses need! -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Wed Dec 9 11:42:53 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Wed, 9 Dec 2015 19:42:53 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Message-ID: Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Demetra.Biros at lwtech.edu Wed Dec 9 12:13:18 2015 From: Demetra.Biros at lwtech.edu (Biros, Demetra) Date: Wed, 9 Dec 2015 20:13:18 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: Message-ID: HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From Dawn.Kinder at seattlecolleges.edu Wed Dec 9 12:18:16 2015 From: Dawn.Kinder at seattlecolleges.edu (Kinder, Dawn) Date: Wed, 9 Dec 2015 20:18:16 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: Message-ID: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> Hi Mat, I echo Demetra's questions and concerns about this survey and its potential consequences. Demetra, thank you for your well-articulated and thoughtful email! Dawn Dawn Kinder, MSW Director, Workforce Education Opportunity Center for Employment & Education North Seattle College 206-934-3727 dawn.kinder at seattlecolleges.edu https://northseattle.edu/ocee [cid:image001.png at 01D1327B.AFE39970] From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Biros, Demetra Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 8652 bytes Desc: image001.png URL: From ABurney at clark.edu Wed Dec 9 12:20:13 2015 From: ABurney at clark.edu (Burney, Armetta) Date: Wed, 9 Dec 2015 20:20:13 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> References: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> Message-ID: <088ECD103D867547A2F80AE6638F9F4C3E74477B@EXCH-BACK-2.clark.edu> I agree. Thanks Demetra. Armetta Burney, MBA Director-Workforce Education Services Clark College Gaiser Hall, Room 128 1933 Fort Vancouver Way Vancouver, WA 98663-3598 Phone: 360-992-2321 Fax: 360-992-2843 aburney at clark.edu Mail Stop GHL 131 To learn more about our support programs, go to Workforce Education Services To take a quick survey to determine your potential eligibility, go to Start Next Quarter From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Kinder, Dawn Sent: Wednesday, December 09, 2015 12:18 PM To: 'Biros, Demetra' ; Mat Carlisle Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Hi Mat, I echo Demetra's questions and concerns about this survey and its potential consequences. Demetra, thank you for your well-articulated and thoughtful email! Dawn Dawn Kinder, MSW Director, Workforce Education Opportunity Center for Employment & Education North Seattle College 206-934-3727 dawn.kinder at seattlecolleges.edu https://northseattle.edu/ocee [cid:image001.png at 01D1327B.F38A7A40] From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Biros, Demetra Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle > Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 8652 bytes Desc: image001.png URL: From KJohnston at tacomacc.edu Wed Dec 9 12:26:38 2015 From: KJohnston at tacomacc.edu (Johnston, Kelli) Date: Wed, 9 Dec 2015 20:26:38 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: Message-ID: Good points Demetra - I guess I looked as this as the need for DSHS to justify why the state as a whole is asking for 100% funds. My request was solely for tuition so I submitted how many students that would fund - as the 100% money would free up 50/50 money to be used on other students - which is always subject to my ability to match. If you are only asking for staffing than I would agree that your number would need to be 0 or very small. Mat - hopefully you can ease our minds that we will not be held individually accountable for the increases we identify - otherwise I may need to revisit my number:) From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Biros, Demetra Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From MWaltz at btc.edu Wed Dec 9 13:08:51 2015 From: MWaltz at btc.edu (Michele Waltz) Date: Wed, 9 Dec 2015 21:08:51 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> References: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> Message-ID: <05CA2F5DACAE654AA1499537315E1815E4488103@Mailbox1.bellingham-tech.edu> I, too, have similar questions. Thank you Mat. Michele Waltz Director of Workforce Funding & Student Support Bellingham Technical College 3028 Lindbergh Ave. Bellingham, WA 98225 (360)752-8463 From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Kinder, Dawn Sent: Wednesday, December 09, 2015 12:18 PM To: 'Biros, Demetra' ; Mat Carlisle Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Hi Mat, I echo Demetra's questions and concerns about this survey and its potential consequences. Demetra, thank you for your well-articulated and thoughtful email! Dawn Dawn Kinder, MSW Director, Workforce Education Opportunity Center for Employment & Education North Seattle College 206-934-3727 dawn.kinder at seattlecolleges.edu https://northseattle.edu/ocee [cid:image001.png at 01D13282.BEDB37B0] From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Biros, Demetra Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle > Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 8652 bytes Desc: image001.png URL: From shereese.braun at bellevuecollege.edu Wed Dec 9 15:47:55 2015 From: shereese.braun at bellevuecollege.edu (Shereese Braun) Date: Wed, 9 Dec 2015 23:47:55 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: <05CA2F5DACAE654AA1499537315E1815E4488103@Mailbox1.bellingham-tech.edu> References: <184960E628B2654A8A718136D7ADF46984688AF5@VSR105-MB.SCCD.CTC.EDU> <05CA2F5DACAE654AA1499537315E1815E4488103@Mailbox1.bellingham-tech.edu> Message-ID: Hello, Mat. I want to echo the sentiments here. Is there some clarification you can offer? Thank you, Shereese Y. Braun Administrative and Budget Director Workforce Education - Bellevue College From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Michele Waltz Sent: Wednesday, December 09, 2015 1:09 PM To: Kinder, Dawn ; 'Biros, Demetra' ; Mat Carlisle Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds I, too, have similar questions. Thank you Mat. Michele Waltz Director of Workforce Funding & Student Support Bellingham Technical College 3028 Lindbergh Ave. Bellingham, WA 98225 (360)752-8463 From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Kinder, Dawn Sent: Wednesday, December 09, 2015 12:18 PM To: 'Biros, Demetra' >; Mat Carlisle > Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Hi Mat, I echo Demetra's questions and concerns about this survey and its potential consequences. Demetra, thank you for your well-articulated and thoughtful email! Dawn Dawn Kinder, MSW Director, Workforce Education Opportunity Center for Employment & Education North Seattle College 206-934-3727 dawn.kinder at seattlecolleges.edu https://northseattle.edu/ocee [cid:image001.png at 01D13298.F7623000] From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Biros, Demetra Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle > Cc: bfet at lists.ctc.edu Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image001.png Type: image/png Size: 8652 bytes Desc: image001.png URL: From Demetra.Biros at lwtech.edu Wed Dec 9 15:55:59 2015 From: Demetra.Biros at lwtech.edu (Biros, Demetra) Date: Wed, 9 Dec 2015 23:55:59 +0000 Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: , Message-ID: I'm still not sure what to submit. I certainly could submit an estimate of how many students that I will likely fund with the 100% tuition, but that is not necessarily increasing my original target and I don't want to be held accountable for an unrealistic target. I think many of us are in the same situation here, in that the 100% funds is not necessarily intended to increase capacity. So, what happens if you submit to DSHS a super low number (or zero)? Do we risk not receiving 100% funds because they changed the rules on us mid-year? If they have had to submit performance numbers anytime a budget revision is submitted, what have they done in the past? Thanks for being patient with me ..... Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: Mat Carlisle [mailto:mcarlisle at sbctc.edu] Sent: Wednesday, December 09, 2015 12:27 PM To: Biros, Demetra Subject: RE: BFET Performance Numbers Needed for Supplemental 100% Funds Hi Demetra. I understand your concerns, especially that you already included full numbers with your grant applications. 100% funds don't have to be limited to tuition only per our budget matrix and FNS guidelines. It turns out that FNS requires performance numbers from DSHS anytime a budget revision is submitted. Please respond to the survey by submitting zeroes. This will help me be sure I have heard from all the colleges. Thanks. Mat Sent from my Verizon Wireless Phone "Biros, Demetra" > wrote: HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Wed Dec 9 16:22:32 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Thu, 10 Dec 2015 00:22:32 +0000 Subject: [BFET] FW: BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: Message-ID: Good afternoon. I apologize for the delay in responding to all of you regarding this. I have been occupied in meetings most of the afternoon. Thank you for sharing your concerns in regards to the request for performance numbers associated with your funding requests. I appreciate your assistance with submitting our systems additional performance numbers and will attempt to address your concerns below. FNS is requiring DSHS to submit performance numbers associated with funding requests. This will become more critical as 100% funds begin to diminish with the increased focus on nation-wide expansion of SNAP E&T. As funds become limited, the award of additional 100% funds will be granted to those entities that are increasing capacity. Your concern at having included all students in your original target is recognized. This is something we will have to consider in future grant applications, as program budgets should be built around approved budget numbers. If you feel it is accurate and appropriate, submit using zeroes, realizing that this will reduce our system's performance measures that are submitted to DSHS, which may negatively impact the level of funding that will be received. We also recognize the impact an earlier BFET Training Forum can have on colleges. Please keep in mind in your fiscal planning that last year's Training Forum took place under FFY15 and this year's Training Forum will take place in FFY16. I truly appreciate the clarity of thinking that is being used in overseeing your BFET program and the thought-provoking questions that are asked. It really does provide critical front-line concerns and information that impact our program discussions with DSHS. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Biros, Demetra [mailto:Demetra.Biros at lwtech.edu] Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle Cc: bfet at lists.ctc.edu Subject: RE: BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Thu Dec 10 08:48:04 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Thu, 10 Dec 2015 16:48:04 +0000 Subject: [BFET] Attachments on BFET List Mail Message-ID: Good morning. We heard that some of you did not receive attachments that were included with BFET listserv communications. If you chose to receive list mail batched in a daily digest when you subscribed, you will not be able to receive attachments. If you wish to change this, go to the BFET listserv webpage. Under "Subscribing to BFET", you will find the question, "Would you like to receive list mail batched in a daily digest?". Click on the "No" radio button. This will enable you to receive the BFET list mail at the time it is released, along with any attachments. Happy to answer any questions you might have. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From lallen at highline.edu Thu Dec 10 13:02:01 2015 From: lallen at highline.edu (Allen, Loyal) Date: Thu, 10 Dec 2015 21:02:01 +0000 Subject: [BFET] BFET Digest, Vol 2, Issue 13 In-Reply-To: References: Message-ID: I agree with Demetra-I am willing to enter zeros but the impact needs to be recognized. Thanks Loyal Allen Jr., MA Highline College Director of Workforce Education Services P: 206-592-3368 F: 206-870-3730 lallen at highline.edu http://workforce.highline.edu -----Original Message----- From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of bfet-request at lists.ctc.edu Sent: Wednesday, December 09, 2015 4:23 PM To: bfet at lists.ctc.edu Subject: BFET Digest, Vol 2, Issue 13 Send BFET mailing list submissions to bfet at lists.ctc.edu To subscribe or unsubscribe via the World Wide Web, visit http://lists.ctc.edu/mailman/listinfo/bfet_lists.ctc.edu or, via email, send a message with subject or body 'help' to bfet-request at lists.ctc.edu You can reach the person managing the list at bfet-owner at lists.ctc.edu When replying, please edit your Subject line so it is more specific than "Re: Contents of BFET digest..." Today's Topics: 1. Re: BFET Performance Numbers Needed for Supplemental 100% Funds (Biros, Demetra) 2. FW: BFET Performance Numbers Needed for Supplemental 100% Funds (Mat Carlisle) ---------------------------------------------------------------------- Message: 1 Date: Wed, 9 Dec 2015 23:55:59 +0000 From: "Biros, Demetra" To: Mat Carlisle Cc: "bfet at lists.ctc.edu" Subject: Re: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Message-ID: Content-Type: text/plain; charset="us-ascii" I'm still not sure what to submit. I certainly could submit an estimate of how many students that I will likely fund with the 100% tuition, but that is not necessarily increasing my original target and I don't want to be held accountable for an unrealistic target. I think many of us are in the same situation here, in that the 100% funds is not necessarily intended to increase capacity. So, what happens if you submit to DSHS a super low number (or zero)? Do we risk not receiving 100% funds because they changed the rules on us mid-year? If they have had to submit performance numbers anytime a budget revision is submitted, what have they done in the past? Thanks for being patient with me ..... Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: Mat Carlisle [mailto:mcarlisle at sbctc.edu] Sent: Wednesday, December 09, 2015 12:27 PM To: Biros, Demetra Subject: RE: BFET Performance Numbers Needed for Supplemental 100% Funds Hi Demetra. I understand your concerns, especially that you already included full numbers with your grant applications. 100% funds don't have to be limited to tuition only per our budget matrix and FNS guidelines. It turns out that FNS requires performance numbers from DSHS anytime a budget revision is submitted. Please respond to the survey by submitting zeroes. This will help me be sure I have heard from all the colleges. Thanks. Mat Sent from my Verizon Wireless Phone "Biros, Demetra" > wrote: HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Message: 2 Date: Thu, 10 Dec 2015 00:22:32 +0000 From: Mat Carlisle To: "bfet at lists.ctc.edu" Subject: [BFET] FW: BFET Performance Numbers Needed for Supplemental 100% Funds Message-ID: Content-Type: text/plain; charset="us-ascii" Good afternoon. I apologize for the delay in responding to all of you regarding this. I have been occupied in meetings most of the afternoon. Thank you for sharing your concerns in regards to the request for performance numbers associated with your funding requests. I appreciate your assistance with submitting our systems additional performance numbers and will attempt to address your concerns below. FNS is requiring DSHS to submit performance numbers associated with funding requests. This will become more critical as 100% funds begin to diminish with the increased focus on nation-wide expansion of SNAP E&T. As funds become limited, the award of additional 100% funds will be granted to those entities that are increasing capacity. Your concern at having included all students in your original target is recognized. This is something we will have to consider in future grant applications, as program budgets should be built around approved budget numbers. If you feel it is accurate and appropriate, submit using zeroes, realizing that this will reduce our system's performance measures that are submitted to DSHS, which may negatively impact the level of funding that will be received. We also recognize the impact an earlier BFET Training Forum can have on colleges. Please keep in mind in your fiscal planning that last year's Training Forum took place under FFY15 and this year's Training Forum will take place in FFY16. I truly appreciate the clarity of thinking that is being used in overseeing your BFET program and the thought-provoking questions that are asked. It really does provide critical front-line concerns and information that impact our program discussions with DSHS. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Biros, Demetra [mailto:Demetra.Biros at lwtech.edu] Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle Cc: bfet at lists.ctc.edu Subject: RE: BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn't increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn't add up. 2. If I say that I will serve 50 additional students, but I don't, they will say that we didn't meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don't feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert "0". Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: ------------------------------ Subject: Digest Footer _______________________________________________ BFET mailing list BFET at lists.ctc.edu http://lists.ctc.edu/mailman/listinfo/bfet_lists.ctc.edu ------------------------------ End of BFET Digest, Vol 2, Issue 13 *********************************** From Dawn.Kinder at seattlecolleges.edu Fri Dec 11 09:41:28 2015 From: Dawn.Kinder at seattlecolleges.edu (Kinder, Dawn) Date: Fri, 11 Dec 2015 17:41:28 +0000 Subject: [BFET] FW: BFET Performance Numbers Needed for Supplemental 100% Funds In-Reply-To: References: , Message-ID: <184960E628B2654A8A718136D7ADF469846E2D2A@VSR105-MB.SCCD.CTC.EDU> Hi Mat, I completed the survey entering zero's as suggested however I am very concerned about the risk you mentioned of this reducing our overall level of funding. It is imperative that DSHS begin communicating clearly at the onset of the program year all the reporting requirements so that we are not in a position to report negative target figures that are a complete misrepresentation of our actual program outcomes. I hope that you are able to make the case to DSHS that despite what may appear as low targets for 100% funds these funds are in some ways accounted for in our original targets and help them frame this for FNS in a way that will not penalize our college system. It is true, after all, that had we known this up front we could have more accurately represented these outcomes in our grant applications and again through this new process of 100% target reporting. Thank you for taking all this on! Best, Dawn ________________________________ From: BFET [bfet-bounces at lists.ctc.edu] on behalf of Mat Carlisle [mcarlisle at sbctc.edu] Sent: Wednesday, December 09, 2015 4:22 PM To: bfet at lists.ctc.edu Subject: [BFET] FW: BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. I apologize for the delay in responding to all of you regarding this. I have been occupied in meetings most of the afternoon. Thank you for sharing your concerns in regards to the request for performance numbers associated with your funding requests. I appreciate your assistance with submitting our systems additional performance numbers and will attempt to address your concerns below. FNS is requiring DSHS to submit performance numbers associated with funding requests. This will become more critical as 100% funds begin to diminish with the increased focus on nation-wide expansion of SNAP E&T. As funds become limited, the award of additional 100% funds will be granted to those entities that are increasing capacity. Your concern at having included all students in your original target is recognized. This is something we will have to consider in future grant applications, as program budgets should be built around approved budget numbers. If you feel it is accurate and appropriate, submit using zeroes, realizing that this will reduce our system?s performance measures that are submitted to DSHS, which may negatively impact the level of funding that will be received. We also recognize the impact an earlier BFET Training Forum can have on colleges. Please keep in mind in your fiscal planning that last year?s Training Forum took place under FFY15 and this year?s Training Forum will take place in FFY16. I truly appreciate the clarity of thinking that is being used in overseeing your BFET program and the thought-provoking questions that are asked. It really does provide critical front-line concerns and information that impact our program discussions with DSHS. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu From: Biros, Demetra [mailto:Demetra.Biros at lwtech.edu] Sent: Wednesday, December 09, 2015 12:13 PM To: Mat Carlisle Cc: bfet at lists.ctc.edu Subject: RE: BFET Performance Numbers Needed for Supplemental 100% Funds HI Mat, I understand that this question is about capacity building. How are we using the 100% funds to increase the number of students in BFET? However, since not all of the colleges provide tuition support through BFET, we may be using the 100% funds to support existing BFET students so that they are able to continue to completion. In other words, it doesn?t increase capacity of enrollment, but increases the chance that a student completes their educational program. Furthermore, when I submitted my BFET grant application, I took into account ALL BFET students that I thought we could serve. This number was partially based on prior year enrollment when we did not have to show increased capacity for 100% funds. Had I known this was to be asked, I would not have included everyone on my original target. If I come up with a random number of additional students that I think it will serve, I worry about the consequences. 1. If I asked for $30k in tuition and I indicate that I will use if for 10 additional students, they may come back and say that doesn?t add up. 2. If I say that I will serve 50 additional students, but I don?t, they will say that we didn?t meet our target. In addition, 100% funds is not just for direct student support (tuition). We need to use it to pay for the 2nd BFET conference of the year for example; how does that increase the number of students that we serve? If the policy around 100% funds has changed and it can now only be used for additional students, not for current students, then we should have been informed of that prior to our request. Please advise because at this point I don?t feel comfortable completing the survey. Demetra Biros Director of Workforce Development Lake Washington Institute of Technology 425-739-8315 Demetra.Biros at lwtech.edu www.lwtech.edu From: BFET [mailto:bfet-bounces at lists.ctc.edu] On Behalf Of Mat Carlisle Sent: Wednesday, December 09, 2015 11:43 AM To: bfet at lists.ctc.edu Cc: Gabby Haire > Subject: [BFET] BFET Performance Numbers Needed for Supplemental 100% Funds Good afternoon. DSHS has asked us to provide the number of additional students by component code that will be served with the supplemental 100% funds that you just submitted. Please respond to this brief BFET Performance Measures survey. If you do not utilize any of the components, insert ?0?. Your response is needed nlt COB tomorrow, Thursday, 12/10/15. Thank you. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From efrasier at sbctc.edu Mon Dec 14 09:21:55 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Mon, 14 Dec 2015 17:21:55 +0000 Subject: [BFET] WAC Revisions Message-ID: Good morning, There will be a few WAC revisions taking effect Dec. 26, 2015 pertaining to Washington's Basic Food Program. The following WACs will be revised: ? WAC 388-450-0185 "What income deductions does the department allow when determining if I am eligible for food benefits and the amount of my monthly benefits?" ? WAC 388-450-0190 "How does the department figure my shelter cost income deduction for Basic Food?" ? WAC 388-450-0195 "Does the Department use my utility costs when calculating my Basic Food or WASHCAP benefits?" ? WAC 388-478-0060 "What are the income limits and maximum benefit amounts for Basic Food?" To see the revisions before they are updated online click on this link: WSR 15-24-075 Have a great day! Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From tbrice at spscc.edu Wed Dec 16 11:11:24 2015 From: tbrice at spscc.edu (Brice, Tameka) Date: Wed, 16 Dec 2015 19:11:24 +0000 Subject: [BFET] Childcare-gap coverage Message-ID: Greetings! The DSHS childcare call center is receiving several calls from students requesting gap coverage. DSHS would like me to pass along to BFET coordinators to make sure there are case notes indicating that students will be returning for the next quarter before the student calls in to request gap coverage. I am hoping this will spare you all the grief we are experiencing here at SPSCC :) Tameka Brice Tameka Brice Workforce Transitions Specialist Student Financial Aid Services South Puget Sound Community College O: 360-596-5418; F: 360-596-5709 -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Wed Dec 16 15:15:56 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Wed, 16 Dec 2015 23:15:56 +0000 Subject: [BFET] BFET Billing for October 1, 2015 - December 31,2015 Message-ID: Good afternoon. BFET billing for October 1, 2015 through December 31, 2015 is due in OBIS no later than Friday, January 29, 2016. Both your invoices and your match certification form should be uploaded through OBIS. Billing rosters can be submitted to DSHS White Center at this time. They must be submitted no later than Friday, January 8, 2016, in order for them to be checked and returned to you in time for you to meet the January 29, 2016, deadline. Your billing roster should be submitted to DSHS White Center via the billing roster email address: BFETBilling at dshs.wa.gov. Your billing roster must be approved by DSHS prior to being submitted to SBCTC and should be uploaded to SBCTC via the Secure Upload Engine (SUE). Invoices in OBIS Invoices must include only the 50% funding reimbursement you're seeking from the grant for the General, Tuition and Participant Reimbursement budget/invoice lines. Match Certification Forms Invoices must include a match certification form with an amount exactly equal to the invoice line totals for the General, Tuition and Participant Reimbursement lines. Do not include the amount you're billing for your 100% Funding line on the match certification form. For example, if you are billing the amounts in the chart below, your match certification form should be exactly $20,000(General $5,000 + Tuition $10,000 + Participant Reimbursement $5,000 = $20,000). Invoice Sample: Salaries Benefits Etc. Total General 3,500 1,500 5,000 Tuition 10,000 10,000 Participant Reimbursement 5,000 5,000 100% Funding 3,000 1,000 1,000 5,000 Total 6,500 2,500 16,000 25,000 If your match certification form is off even a penny more or less, it will be returned to you to revise and resubmit. In the past, DSHS allowed the forms to be more than the amount necessary, but they no longer allow this. Student Rosters Student billing rosters must be approved by DSHS White Center prior to submitting them to SBCTC. Your student rosters must be uploaded to SBCTC via SUE. Rosters must be uploaded in SUE at the same time your invoice is submitted in OBIS. The deadline for both is no later than January 29, 2016. Note: OBIS is not a secure system, so for the safety of your students, please do not upload any student information to OBIS. This includes student rosters with either eJAS or student ID numbers. Rosters may only be submitted through SUE. If you have any questions about invoicing, please contact: * Susan Wanager / swanager at sbctc.edu / 360-704-4344 * Michele Rockwell / mrockwell at sbctc.edu / 360-704-4343 If you have any questions about your student rosters, please contact: * Mat Carlisle/ mcarlisle at sbctc.edu / 360-704-4341 Thanks. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: From efrasier at sbctc.edu Thu Dec 17 08:54:10 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Thu, 17 Dec 2015 16:54:10 +0000 Subject: [BFET] WIOA Plan Update PPT Message-ID: Good morning, The Workforce Board held a webinar this week to provide an update on the developing WIOA State Plan. The attached PPT was presented during the webinar and should provide some insight into the process and where we are currently. If you have any specific questions, please let me know and I will do my best to get you an answer. If you have not already completed the WIOA Survey, there is still time to do so. Thank you to those that have already completed it. As soon as we have any new information specific to WorkFirst or BFET and WIOA, I will send it out to you. Have a great day! Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: WIOAPlanUpdateWebinarFINAL (1).pptx Type: application/vnd.openxmlformats-officedocument.presentationml.presentation Size: 1833457 bytes Desc: WIOAPlanUpdateWebinarFINAL (1).pptx URL: From efrasier at sbctc.edu Mon Dec 21 14:38:33 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Mon, 21 Dec 2015 22:38:33 +0000 Subject: [BFET] FW: WIOA - Correction Message-ID: Good afternoon! The Workforce Board has confirmed that both WorkFirst and BFET will not be held accountable to the WIOA performance measures (see message below). Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu From: Terri Colbert [mailto:TColbert at wtb.wa.gov] Sent: Monday, December 21, 2015 2:31 PM To: Terri Colbert Subject: WIOA Webinar - Correction Good Afternoon. We are aware that there was a miscommunication that occurred during last week's WIOA webinar, one that I would like to correct. While TANF is a mandatory partner of the one-stops, they are not considered a core program, and will not be held to the same accountability performance measures as the core programs. This decision was made during the combined plan dicussion at the task force level, as well as the Steering Committee and Workforce Board levels. There is no question about this issue and unless there is something that changes due to the federal regulations, TANF and other opt-in programs will maintain this status. If you have questions, please contact me. Terri Colbert ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Terri Colbert WA Workforce Training Board terri.colbert at wtb.wa.gov 360-709-4623 "Experience is what you get when you don't get what you want." (Randy Pausch, The Last Lecture) -------------- next part -------------- An HTML attachment was scrubbed... URL: From mcarlisle at sbctc.edu Tue Dec 22 08:34:39 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Tue, 22 Dec 2015 16:34:39 +0000 Subject: [BFET] FW: Gap coverage-childcare In-Reply-To: References: Message-ID: Good morning. Here is a clarification regarding gap-coverage for childcare and what is needed to help students have a seamless break with one less concern. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu Hi Mat, Thank you for your patience. I received confirmation that your discernment was correct from a Child Care Program Manager: "It is correct that CCSP would need confirmation in eJAS that the client/ student will be returning the following quarter. This would allow the CCSP worker to extend GAP to the client and then transition with the client to support their care needs in the new quarter. As far as needing the schedule verification in order to issue GAP- It is not specifically instructed in the CCSP Manual to have this ahead of time, however it is very helpful to have the clients school schedule for the following quarter. If the schedule is available, this would then mean we could continue care for the client with seamless coverage. However, if the schedule is not available the worker could still issue GAP coverage- followed by a letter and tickle to follow up on the clients school schedule for the following quarter schedule. The schedule can either be provided by the client or the college." She also assured that a reminder would be sent out to field staff to this topic. In the near future I would like to address some GAP rumors but this will be a separate email to all providers. Thank you for bringing this situation to our attention. Corinna Corinna Adams, Program Manager Basic Food Employment & Training, Community Services Division, Economic Services Administration Washington State Department of Social & Health Services 'Office: 360.725.4640 |Mobile: 360.789.9583 Corinna.Adams at dshs.wa.gov www.dshs.wa.gov/bfet -------------- next part -------------- An HTML attachment was scrubbed... URL: From efrasier at sbctc.edu Tue Dec 22 10:24:44 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Tue, 22 Dec 2015 18:24:44 +0000 Subject: [BFET] FW: WIOA plan update; links and information In-Reply-To: References: Message-ID: Good morning, The WIOA update below was just sent out to the WEC listserv and I wanted to make sure you received this information. The strategic plan is out for public comment and can be accessed at the link in the email below along with instructions for submitting any comments you may have. I have also attached a PDF copy of the plan. The new plan, titled "Talent and Prosperity for All", is being referred to as the "TAP" plan, in case you hear that reference. The operational plan should provide more direction for local planning efforts and I will let you know as soon as it is released for public comment. Let me know if you have any questions. Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu From: VTC [mailto:vtc-bounces at lists.ctc.edu] On Behalf Of Marie Bruin Sent: Tuesday, December 22, 2015 10:07 AM To: WEC Listserv Subject: [WEC] WIOA plan update; links and information Importance: High The draft of the state's strategic plan for workforce development, "Talent and Prosperity for All: The Strategic Plan for Unlocking Washington's Workforce Potential" is complete and out for public comment and can be found on the Workforce Board website. This document, required by state law, launches a 10 year plan (updated every 4 years) and replaces our former state plan: "High Skills High Wages". The Workforce Innovation and Opportunity Act (WIOA) requires all states to produce a strategic plan much like Washington's Talent and Prosperity for All plan. The WIOA plan must also include an extensive operating plan requiring system partners to identify collaborative ways to improve service for job seekers and business. State Board staff has had vigorous participation in the development of each chapter within the state's strategic plan, and the WIOA Operational plan. The Operational plan draft is planned for release by the end of this month and is scheduled as an action item before the Workforce Board at their January 6th meeting. We will provide you a copy of the draft as soon as it is released. Once the Board approves the plan, all documents will be posted for the final 45 days of public review and comment. The completed plan, with the Governor's signature, is due to federal agencies by March 3, 2016. Washington's key strategic priorities for Workforce Development; * Next Generation Performance Accountability * Integrated and Streamlined Customer Service * Strengthened Business engagement * Accessible, Technologically Savvy System We recognize that many of you are currently participating in the development of local plans to align with the state's strategy. In support of that effort we're again providing you timeline detail, this brief summary and the accompanying links to informative resources and tools. The Workforce Board retreat included extensive discussion on the anticipated economic environment and how best to plan for the needed response to business, the skills gap, and the needs of workers. Central to many subsequent discussions, and proposed resolutions, has been data describing the low business and customer (8% and 11% respectively) use of the public workforce system. Attached is the report provided by Assenture, "Delivering Public Service for the Future, U.S. States: For Richer or Poorer? Winning the battle for talent and securing our standard of living". I'd encourage your review of the full document (it's pretty short); the detail on business and customer use begins on page 5. Your WEC Executive team will continue WIOA information and discussion at our February meeting. In the meantime, if you have any specific questions or require additional information please let us know. Thank you, Marie Bruin | Policy Associate, Workforce Education Washington State Board for Community & Technical Colleges phone 360-704-4360 | fax 360-704-4418 mbruin at sbctc.edu | SBCTC.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: U.S. States Richer Poorer Combined.pdf Type: application/pdf Size: 4765124 bytes Desc: U.S. States Richer Poorer Combined.pdf URL: -------------- next part -------------- _______________________________________________ VTC mailing list VTC at lists.ctc.edu http://lists.ctc.edu/mailman/listinfo/vtc_lists.ctc.edu -------------- next part -------------- A non-text attachment was scrubbed... Name: TAPDraftPlanCombined_11_24_15.pdf Type: application/pdf Size: 1648916 bytes Desc: TAPDraftPlanCombined_11_24_15.pdf URL: From efrasier at sbctc.edu Tue Dec 22 16:18:14 2015 From: efrasier at sbctc.edu (Erin Frasier) Date: Wed, 23 Dec 2015 00:18:14 +0000 Subject: [BFET] Happy Holidays Message-ID: [http://eyesonnews.com/wp-content/uploads/2014/12/tumblr_nfyz9orkfH1taie14o1_500.gif] Mat and I will be on leave Dec. 24th through Jan. 1st and will return to the office on Jan. 4th. If you need assistance while we are out, please reach out to Julie Anderson at janderson at sbctc.edu or 360.704.4336. Wishing you the best and looking forward to working with you in the new year! Erin Frasier Policy Associate, Workforce Education Washington State Board for Community and Technical Colleges 1300 Quince Street | PO Box 42495 | Olympia, WA 98504-2495 P: (360) 704-4339 E: efrasier at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.gif Type: image/gif Size: 91318 bytes Desc: image002.gif URL: From mcarlisle at sbctc.edu Wed Dec 23 11:39:16 2015 From: mcarlisle at sbctc.edu (Mat Carlisle) Date: Wed, 23 Dec 2015 19:39:16 +0000 Subject: [BFET] BFET Reutilized Funds Excel Workbook Message-ID: Good morning. We are working on some minor changes to make the BFET Reutilized Funds worksheet a little more user friendly for the colleges. It will be provided in time for use on your October-December 2015 billing due no later than Friday, January 29, 2016. Hope you have a joyous Christmas and a safe and happy New Year. Mat Mat Carlisle Program Administrator, Workforce Education State Board of Community and Technical Colleges Phone: 360.704.4341 Fax: 360.704.4418 Email: mcarlisle at sbctc.edu -------------- next part -------------- An HTML attachment was scrubbed... URL: