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<p class="MsoNormal"><i>D<span style="color:black">ear Colleagues,</span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">SBCTC is committed to leveraging systemwide tools to increase student success. As the landscape for learning continues to evolve and online learning is on the rise, our colleges have an opportunity to coordinate
resources to support student enrollment through Shared Course initiatives.</span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">SBCTC Educational Technology and Open Education has been partnering with several programs over the years to offer shared courses, including:</span></i><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1"><i>Early Childhood Education</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1"><i>Homeland Security</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1"><i>Emergency Management</i><o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">We are committed to expanding shared course opportunities for our community and technical colleges and will soon be implementing an RFP taskforce for a Shared Course Tool with two-way ctcLink integration. We
look forward to providing more information on this soon. In the meantime, we have collaborated with SBCTC’s Information Technology Division to identify fit-gap measures colleges can currently leverage to help streamline Shared Course initiatives in ctcLink
and Canvas systems.</span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">What does “Shared Courses” mean?</span></i><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2"><b><i>Shared Course</i></b><i> - A method of coding equivalent classes in ctcLink to allow students from multiple institutions to be taught by one instructor. Students will enroll in the shared
class at their institution, although another institution may employ the instructor.</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2"><b><i>Enrolling College</i></b><i> – Institution that schedules/offers a shared class but does not employ the instructor.</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2"><b><i>Teaching College</i></b><i> (Instructing College) - Institution where the instructor is employed. The Teaching College's shared class may also have enrolled students.</i><o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">ctcLink Shared Courses Highlights:</span></i><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><i>The SBCTC Student Course Coding Manual has been updated with Shared Course coding guidelines. Colleges will use new Course Attributes to designate whether the college is an enrolling college
or teaching college, as well as a Course Attribute to designate the Shared Course program.
<b>The new Course Attributes will be configured and available for college use by end of business May 10th for Summer 2024 and future terms.</b></i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><i>Enrolling Colleges have the option to allow the Teaching College instructor to enter final grades on the Grade Roster. Class setup information can be found in the new
</i><a href="https://ctclinkreferencecenter.ctclink.us/m/79558/l/1796048-shared-courses-in-ctclink?token=hg61KuHDSKUfelyUmkhA8zfcJOQSpDhF" target="_blank"><i>Shared Courses in ctcLink QRG</i></a><i>, including guidance around FWL calculations.</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><i>FTEs are generated at the college the student is enrolled at, regardless if it is a Teaching College or Enrolling College.</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo3"><i>New queries are available for colleges to manage their class setup and enrollments.</i><o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3"><i>QCS_CM_SHARED_COURSES_CLASSES</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l0 level2 lfo3"><i>QCS_SR_SHARED_COURSES_ENROLLED</i><o:p></o:p></li></ul>
<li class="MsoNormal" style="color:black;margin-bottom:12.0pt;mso-list:l0 level1 lfo3">
<i>While this solution does require coordination efforts amongst college staff, the student experience will remain unchanged and offers a seamless way for students to continue enrolling at their home institution. This will
<b>reduce </b>the need for students to complete additional steps, such as admission applications, transcript request and transfer credit evaluation, and Financial Aid award coordination across multiple institutions.</i><o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="color:black">Shared Course Resources:</span></i><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo4"><a href="https://www.sbctc.edu/colleges-staff/data-services/coding-and-reporting-guidelines" target="_blank"><i>SBCTC Student and Course Coding Manual</i></a><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo4"><a href="https://ctclinkreferencecenter.ctclink.us/m/79558/l/1796048-shared-courses-in-ctclink?token=hg61KuHDSKUfelyUmkhA8zfcJOQSpDhF" target="_blank"><i>Shared Courses in ctcLink QRG</i></a><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo4"><a href="https://www.sbctc.edu/colleges-staff/programs-services/educational-technology-open-education/shared-course-information" target="_blank"><i>SBCTC Course Sharing Webpage</i></a><i> (updates
coming soon!)</i><o:p></o:p></li></ul>
<p class="MsoNormal"><i><span style="color:black"> </span></i><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:black">Questions about Shared Courses?</span></i><span style="color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo5"><i>For Shared Course initiatives, please email Dr. Michael Brown, Director of Educational Resources & Innovation (</i><a href="mailto:mbrown@sbctc.edu"><i>mbrown@sbctc.edu</i></a><i>).</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo5"><i>For Canvas, please email Paul Kreemer, Senior Application Developer (</i><a href="mailto:pkreemer@sbctc.edu"><i>pkreemer@sbctc.edu</i></a><i>).</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo5"><i>For Shared Course coding or queries, please email Carmen McKenzie, Director of Data Services (</i><a href="mailto:cmckenzie@sbctc.edu"><i>cmckenzie@sbctc.edu</i></a><i>).</i><o:p></o:p></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo5"><i>For Shared Course ctcLink functionality, email Dani Bundy, Director of ctcLink PeopleSoft Customer Support (</i><a href="mailto:dbundy@sbctc.edu"><i>dbundy@sbctc.edu</i></a><i>) and Kyrsten
Catlin, Associate Director of Campus Solutions (Core) (</i><a href="mailto:kcatlin@sbctc.edu"><i>kcatlin@sbctc.edu</i></a><i>).</i><o:p></o:p></li></ul>
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