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<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Dear WSSSC,
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Thank you for your patience and for openly sharing your concerns with the delayed FAFSA and potential negative impacts on enrollment. We understand
and share your concerns with the severe impacts on racial, social, and economic justice this challenge presents to all our institutions. With so many federal deadlines already missed, the level of process changes, and short timelines, these delays are alarming,
to say the least.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">This will be a heavy lift for all colleges, but please know that you are not alone. Many of our colleges (23) are in a summer quarter header
status, making this a pressing matter for us all. </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">To support colleges in their efforts, the system financial aid community (FAC and FAST), Student Services (WSSSC and FAC), and Business Operations
have been collaborating with SBCTC to improve efficiencies to gear up for the Department of Education’s ISIR release.
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">These activities include, but are not limited to, the items outlined below.
</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Inter-commission/council team writing a white paper to clearly identify challenges and recommend
best practices. <o:p></o:p></span></span></p>
<p class="bullets"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Aid Year Rollover (AYR) activities</span></span><o:p></o:p></p>
<p class="bullets"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Mass packaging</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Verification and file review efficiencies.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">An invitation to colleges to participate in conversations about global packaging equations.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNoSpacing"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<h2><span class="normaltextrun"><b><u><span style="font-size:14.0pt;font-family:"Times New Roman",serif">Timeline</span></u></b></span><span class="eop"><u><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></u></span><u><o:p></o:p></u></h2>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Two items need to happen before colleges can start to package financial aid for students: First, Oracle needs to release a system update — what
it calls the revised Financial Aid Post-Regs 1 PRP3 (PeopleSoft Release Patchset or PRPs). Once we receive that, SBCTC staff will need to test and configure the changes to accept the new ISIRs.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Second,
despite promises from the Department of Education to release sample ISIRs for test purposes, including another last week, we have found those to be flawed, making them unusable to help configure ctcLink for the mass release anticipated in mid-March.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">While we wait for the update release from Oracle and for accurate ISIRs from ED, we estimate a timeline of late April/early May to complete testing;
aiming for the second week of May to move changes to ctcLink production.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span>
<span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Once those changes are complete, colleges will then bring in their own ISIRs in batches as they are released by the Department of Education.
</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><span class="normaltextrun"><i><span style="font-size:12.0pt;font-family:"Times New Roman",serif">This timeline is subject to change depending
on when we receive ISIRs and when Oracle sends updated PRPs.</span></i></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<h2><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></h2>
<h2><span class="normaltextrun"><b><u><span style="font-size:14.0pt;font-family:"Times New Roman",serif">Support Resources and Activities</span></u></b></span><span class="eop"><b><u><span style="font-size:14.0pt;font-family:"Times New Roman",serif"> <o:p></o:p></span></u></b></span></h2>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Statewide work group</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">The State Board is working with enrollment services, business services, information technology,
student services, financial aid, and executive leadership from the State Board and colleges. The purpose of this group is to address system priorities and needs so colleges have the tools to work through this financial aid application season.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"> </span></span><o:p></o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline;white-space:pre-wrap;font-kerning:none">
<span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"> </span></span><o:p></o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">Additionally, the State Board is also engaging with external stakeholders and partners
at the Washington Student Achievement Council, Council of Presidents, and the Independent Colleges of Washington to ensure all sectors of higher education are on working together on common and individual sector-based priorities and needs. This effort is to
help coordinate messaging and support for students, families, and institutions.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black"> <o:p></o:p></span></span></p>
<h2><o:p> </o:p></h2>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Aid Year Rollover (AYR) Activities</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Aid Year Rollover (AYR) activities have been underway since Jan. 23, with header colleges prioritized
to go earlier. Clover Park participated in AYR sessions on Feb. 13 and 14, along with Renton Technical College, South Puget Sound Community College, and Walla Walla Community College.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></span></h3>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Mass packaging</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">The mass packaging enhancement request is in place and ready for colleges to use. Colleges just need
to submit a ctcLink Service ticket to Financial Aid and let us know they want to start using mass packaging. We strongly encourage colleges to test out mass packaging now to learn each step and to gain efficiency and confidence for the aid year ahead.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></b></span></h3>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Header colleges learning together</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">We also encourage header colleges to form teams to learn mass packaging. These are:</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Bellevue,
Bellingham, Big Bend, Cascadia, Centralia, Clark, Clover Park, Edmonds, Everett, Grays Harbor, Green River, Lake Washington, Lower Columbia, Olympic, Peninsula, Pierce, Renton, Shoreline, Skagit Valley, South Puget Sound, Spokane, Spokane Falls, and, starting
this summer, Walla Walla. </span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> <o:p></o:p></span></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><o:p> </o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><o:p> </o:p></p>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Verification and file review efficiencies</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Verification and file review are time consuming and require visiting a lot of pages within ctcLink, so the SBCTC financial aid team has collaborated
with volunteer colleges to develop queries to synthesize the information in <i>one place</i>.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">One
of those queries is moving to production this week.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span>
<span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">The financial aid team will meet with the financial aid community next week to assess the query and determine what, if anything, they want to include to make it global.
Once the team adds what the colleges want and release the new queries, this will help gain efficiency. </span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> <o:p></o:p></span></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h3><span class="normaltextrun"><b><span style="font-family:"Times New Roman",serif">Global packaging equations</span></b></span><span class="eop"><b><span style="font-family:"Times New Roman",serif"> </span></b></span><o:p></o:p></h3>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">At the winter FAC meeting, the FAST team shared with FAC the plan for SBCTC to create global packaging equations for the 2024-25 year to assist
schools to begin awarding. The intention is to get schools awarding as soon as possible, especially with the most recent delays. </span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">FAC and FAST are working with SBCTC to put together globally defined packaging equations. That way, when the colleges receive ISIRs to do the
usual verification and file review, they will have the same playbook. Usually, each college does its own equations, but this would give consistency.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Packaging determines the award level. The Washington College Grant and institutional aid can be added later per college.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Benefits
to adopting the global packaging equations include: </span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Packaging equations would be ready by the time the Oracle release is tested and ready for ISIR import.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Plans will be tested by multiple colleges to ensure they are working appropriately.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Any additional changes that need to be made will result in faster resolution for global equations
versus individual.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="bullets" style="margin-bottom:12.0pt;white-space:pre-wrap;font-kerning:none">
<span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">College financial aid directors were invited to participate in a survey to vote on equations and setup options and we had 90% participation.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Schools that opted out of the global packaging equations will need to open a ticket to have their
current packaging plans adjusted. The timeline for which SBCTC responds to these tickets is not guaranteed and may result in a further delay in awarding for the 2024-25 year.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal" style="white-space:pre-wrap;font-kerning:none"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">We sincerely understand and empathize with the stress these delays are adding to already stretched financial aid office staff and to colleges
as a whole. Please know we’re doing everything we can to prepare for the Department of Education’s ISIR release and support the college system and students through this challenging time.</span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="font-size:12.0pt;font-family:"Times New Roman",serif">Again, thank your understanding and collaboration on this significant challenge. We look forward to continued discussions with you about ways
to approach this situation together as learners. </span></span><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span class="eop"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"> </span></span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-line-height-alt:10.55pt;text-autospace:none"><span style="font-size:14.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Lauren Hibbs, Ed.D<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Director, Student Services<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:10.55pt;text-autospace:none"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">lhibbs@sbctc.edu• o: 360-704-4334 •
</span><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-ligatures:none"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:blue">sbctc.edu</span></a></span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">• Twitter:
</span><span style="mso-ligatures:none"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:blue">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#003764;mso-ligatures:none">
• Facebook: </span><span style="mso-ligatures:none"><a href="https://www.facebook.com/wasbctc/"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:blue">@WASBCTC</span></a></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="color:#1F3864;mso-ligatures:none">SBCTC Vision:<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="color:#1F3864;mso-ligatures:none"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="color:#1F3864;mso-ligatures:none">“Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in service to our
diverse communities.” <o:p></o:p></span></i></p>
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