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<p class="MsoNoSpacing">Dear WSSSC Colleagues,<o:p></o:p></p>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNormal" style="box-sizing: border-box;white-space:pre-wrap">I hope you are enjoying this wonderful mid-November weather and are excited for a few day break next week to recharge. You all deserve it! On behalf of the WSSSC Executive team, I wanted
to touch base on three items we need your action on:<o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoListParagraph" style="mso-list:l2 level1 lfo4">Following up from our recent fall commission meeting, where we initiated discussions about our workplan for the upcoming year, three clear priorities emerged. It's time to delve deeper into these
areas, and we value your input and commitment in helping us shape the future of our system. Below includes an overview of each of the three committee areas. We ask for you to select
<b>ONE</b> area for your WSSSC committee work this year: <a href="https://www.surveymonkey.com/r/CQ3KLB6">
WSSSC Work Plan Committee Signup</a><b>. </b>Once the poll results are in, we will share the outcomes and next steps. I promise, all work groups will be so much fun!
<o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo4"><strong><span style="font-family:"Calibri",sans-serif;font-weight:normal">If you have not already done so, to please complete the</span></strong><strong><span style="font-family:"Calibri",sans-serif">
</span></strong><a href="https://www.surveymonkey.com/r/MD8LL6D">Bylaws revision poll</a>. We currently only have 17 votes. We need a few more votes to reach the minimum quorum threshold. Despite recent accusations, Robert’s rules really aren’t mine. I hate
them as much as you all but we still need more votes! <span style="font-family:"Segoe UI Emoji",sans-serif">
😊</span> <o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l2 level1 lfo4">Please identify which current
<a href="https://docs.google.com/spreadsheets/d/1NIEfix5s-NUWHj5zh4hjd4RrsIAO9DRzBVpFU9OIDso/edit#gid=1618452283">
Student Success Tool & CRM</a> your institution currently uses. This will be critical for the upcoming Student Success Tool Taskforce. This effort seems to be moving quickly and getting all of our cats in the wheelbarrow (knowing who does what) will be the
a great first step. Lauren is in charge of keeping them in the wheelbarrow though!
<o:p></o:p></li></ol>
<p class="MsoNormal">Thank you for completing these few tasks. We know you are all super busy and we appreciate your dedication and commitment to our system!
<o:p></o:p></p>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNoSpacing"><b>WSSSC 2023-24 Workplan Identified Priorities<o:p></o:p></b></p>
<p class="MsoNoSpacing">Committee Assignment Selection – Please pick one (further detailed below) via the
<o:p></o:p></p>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif">Student Success Tool RFP<o:p></o:p></span></strong></p>
<p class="MsoNoSpacing">We consider this a top priority and we invite active participation in shaping the future of this critical initiative. We aim to establish guiding principles for decision-making that align with our collective vision.<span style="color:black">
Like any change management process, we hope to carry the lessons and principles learned from ctcLink which include:
</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Understanding the need for change and acknowledging the existing pain points and limitations is crucial to kickstart this transformation.</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Once the need for change is established, the next step involves defining clear objectives, outcomes, and business processes.</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Selecting the right system is a critical decision. It involves thorough research, consultation, and sometimes trial and error. The chosen system should align with the defined objectives, be user-friendly, and have the capacity to adapt to evolving
needs.</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">System adoption is not just about technology; it's about people. Creating a supportive environment and open communication is essential.
</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Expecting some level of disruption and being prepared to address it is key. Testing and adjusting will need to be normalized.
</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Patience is perhaps most crucial during the post-adoption phase. Reinforcing a long-term focus will be critical for all stakeholders.
</span><o:p></o:p></li><li class="li2" style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l3 level1 lfo1">
<span class="s1">Continuous Improvement</span><o:p></o:p></li></ol>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNoSpacing"><o:p> </o:p></p>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif">2. Financial Aid</span></strong><o:p></o:p></p>
<p class="MsoNoSpacing">FAC Identified priorities include: <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level1 lfo2">Dedicated and protected time aka support planned Office Closures
<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">Policy and procedures update<o:p></o:p></li><li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">Training of staff<o:p></o:p></li><li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">Anticipated increase in processing time associated with federal and state policy
<span class="grame">changes</span><o:p></o:p></li></ol>
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level1 lfo2">Professional Development<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">Support FAFSA simplification related training opportunities<o:p></o:p></li><li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">Support onboarding and training of new staff<o:p></o:p></li></ol>
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level1 lfo2">Advocating for
<span class="spelle">CTClink</span> system updates: <o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level2 lfo2">The SBCTC are proactively updating the system. However, it is unknown if other updates will be required.<o:p></o:p></li></ol>
<li class="MsoNoSpacing" style="color:black;mso-list:l0 level1 lfo2">Financial Aid staff compensation<o:p></o:p></li></ol>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif;font-weight:normal"><o:p> </o:p></span></strong></p>
<p class="MsoNoSpacing"><strong><span style="font-family:"Calibri",sans-serif">3. Commission and Council Professional Development<o:p></o:p></span></strong></p>
<p class="MsoNoSpacing"><b><span style="color:black">For Consideration: August 2024 WSSSC Commission and Council Leadership Gathering , which may include:
</span></b><o:p></o:p></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Onboarding new commission and council leaders
<o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Workshop on leadership and facilitation 101 for council executive teams
<o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Review of WSSSC liaison role and council leadership role
<o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">WACTC & SBCTC Organization Structure Overview
<o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Defining governance, workplan, cross-sharing practices
<o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Emphasizing and support Co-curricular
<span class="grame">programing</span> <o:p></o:p></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo3">Share commission and council priorities and
<span class="grame">workplans</span> <o:p></o:p></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo3"><span style="color:black">Overview of council funds
</span><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<tbody>
<tr style="height:34.95pt">
<td width="84" style="width:63.0pt;border:none;border-bottom:solid #FFC000 4.5pt;padding:0in 0in 0in 0in;height:34.95pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-family:"Segoe UI",sans-serif;color:#1F3864;mso-ligatures:none"><img border="0" width="75" height="61" style="width:.7812in;height:.6354in" id="Picture_x0020_2" src="cid:image003.jpg@01DA1880.EB7C66D0" alt="Icon
Description automatically generated"><o:p></o:p></span></p>
</td>
<td width="378" colspan="2" style="width:283.5pt;border:none;border-bottom:solid #FFC000 4.5pt;padding:0in 0in 0in 0in;height:34.95pt">
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:14.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:#1F3864;mso-ligatures:none">Robert Cox<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:10.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:#1F3864;mso-ligatures:none">Vice President | Student Services<br>
<a href="mailto:robert.cox@centralia.edu"><span style="color:blue">robert.cox@centralia.edu</span></a> | O: 360-623-8385 C: 360-688-3827<o:p></o:p></span></p>
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<td width="198" colspan="2" style="width:148.5pt;background:#1F3864;padding:0in 0in 0in 0in;height:11.25pt">
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:4.5pt;line-height:105%">
<span style="font-size:9.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:white;mso-ligatures:none">Student Services Office: TAC 210<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:4.35pt;line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:white;mso-ligatures:none">600 Centralia College Blvd. Centralia, WA 98531<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-left:4.35pt;line-height:105%"><span style="color:white;mso-ligatures:none"><a href="http://www.centralia.edu/"><span style="font-size:9.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:white">www.centralia.edu</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Segoe UI",sans-serif;color:white;mso-ligatures:none">
| 360-736-9391<o:p></o:p></span></p>
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