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<h1 style="margin-top:0in"><span class="normaltextrun">SBCTC-ITD MEMORANDUM</span><span class="eop"> </span><o:p></o:p></h1>
<p class="MsoNoSpacing"><span class="normaltextrun"><span style="color:black"><o:p> </o:p></span></span></p>
<p class="MsoNormal">Date: September 6, 2023<span class="normaltextrun"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span class="eop"><span style="color:black">To:
</span></span>ctcLink College Leaders [PoC]<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in">
Financial Aid Council [FAC]<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in">
<span style="font-family:"Calibri",sans-serif">Washington Association of Community and Technical Colleges [WACTC PRES</span><span class="eop"><span style="font-size:10.0pt;color:black">]<o:p></o:p></span></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in">
Student Services Commission [WSSSC]<o:p></o:p></p>
<p class="MsoNormal" style="margin-top:12.0pt"><span class="normaltextrun"><span style="color:black">From: Grant Rodeheaver<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="color:black">Subject:
</span></span><span class="tabchar"><span style="font-family:"Calibri",sans-serif;color:black">
</span></span>Financial Aid Program Review Services RFP (2023-RFP-001) <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear college community:<o:p></o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><span style="color:black;background:white">We have finalized contracts with two vendors
</span></span><span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:black;background:white">—</span><span style="color:black;background:white">
<i>College Aid Services</i> and <i>CliftonLarsonAllen LLP</i> </span></span><span class="normaltextrun"><span style="font-family:"Franklin Gothic Medium",sans-serif;color:black;background:white">—
</span><span style="color:black;background:white">resulting from the Financial Aid Program Review Services RFP (2023-RFP-001). These are optional-use contracts available through the Washington Institutions of Public Higher Education (WIPHE) Contract Clearinghouse.</span></span><span class="eop"><span style="color:black;background:white"> </span></span><o:p></o:p></p>
<p class="MsoNormal">It has come to our attention that at least one of these vendors has reached out directly to colleges with a solicitation-style message.<o:p></o:p></p>
<p class="MsoNormal">Rest assured there is <b>no requirement</b> for colleges to enter into contracts with these vendors.
<o:p></o:p></p>
<p class="MsoNormal">As we stabilize on the ctcLink system, colleges may want experienced outside help to better align their Financial Aid office’s internal policies and procedures. Financial Aid offices have been especially impacted in this transition, so
these centrally negotiated master contracts make it easier for those colleges seeking outside assistance to leverage pre-qualified vendor services, without running an individual RFP.<o:p></o:p></p>
<h2 style="margin-bottom:0in"><span style="color:windowtext"><o:p> </o:p></span></h2>
<h2 style="margin-bottom:0in"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:windowtext"><o:p> </o:p></span></h2>
<h2 style="margin-bottom:0in">Learn more<o:p></o:p></h2>
<h3>WIPHE Contract Clearinghouse <o:p></o:p></h3>
<p class="MsoListParagraph" style="margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><a href="https://wiphe.sbctc.edu/contract.aspx?id=380&lead=no">College Aid Services</a><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><a href="https://wiphe.sbctc.edu/contract.aspx?id=381&lead=no">CliftonLarsonAllen LLP</a><o:p></o:p></p>
<h2 style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in">
What is a Master Contract?<o:p></o:p></h2>
<p class="MsoNormal">Master Contract competitive procurements result in the selection of vendors prequalified to be on the Master List. Additional qualified master contracts are cooperative contracts that conform to Washington State Procurement laws, rules,
policies, and trade agreements (e.g., WIPHE). DES maintains a list of cooperative contracts that meet state requirements.
<o:p></o:p></p>
<p class="MsoNormal">Overall, if a college or SBCTC has a need which can be met with one of these prequalified vendors, they may contract directly with the vendor without an additional RFP process.<o:p></o:p></p>
<p class="MsoNormal">We regret any concern or alarm caused by either vendors’ direct messages.<o:p></o:p></p>
<p class="MsoNormal">Please reach out to <a href="mailto:arocha@sbctc.edu">Abraham Rocha</a>, SBCTC Contracts Officer, if you have any questions about this or any other contracts.<o:p></o:p></p>
<p class="MsoNoSpacing">Thank you,<o:p></o:p></p>
<p class="MsoNoSpacing">-Grant<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:0in;mso-line-height-alt:10.55pt;text-autospace:none">
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Rodeheaver</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;mso-line-height-alt:10.55pt;text-autospace:none">
<span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif;color:#003764;mso-ligatures:none">Deputy Executive Director / CIO, IT Division</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;line-height:10.55pt;text-autospace:none">
<span style="font-size:10.0pt;color:#003764;mso-ligatures:none">Washington State Board for Community and Technical Colleges</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;mso-line-height-alt:10.55pt;text-autospace:none">
<span style="font-family:"Calibri",sans-serif;color:#1F497D;mso-ligatures:none"><a href="mailto:grodeheaver@sbctc.edu">grodeheaver@sbctc.edu</a></span><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">• o: 360-704-3939 • c: 360-280-4733</span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-family:"Calibri",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://www.sbctc.edu/"><span style="font-size:10.0pt;color:blue">sbctc.edu</span></a></span><span style="font-size:10.0pt;color:#003561;mso-ligatures:none">
</span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">• Twitter:
</span><span style="font-family:"Calibri",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://twitter.com/SBCTCWashington"><span style="font-size:10.0pt;color:blue">@SBCTCWashington</span></a></span><span style="font-size:10.0pt;color:#003764;mso-ligatures:none">
• Facebook: </span><span style="font-family:"Calibri",sans-serif;color:#1F497D;mso-ligatures:none"><a href="https://www.facebook.com/wasbctc/"><span style="font-size:10.0pt;color:blue">@WASBCTC</span></a></span><span style="font-family:"Calibri",sans-serif;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><b><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif">Please DO NOT REPLY to SBCTC-IT Mail regarding this e-mail. SBCTC-IT Mail is an unmonitored
mailbox, and your message will not be received. </span></b></span><span class="eop"><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif"> <o:p></o:p></span></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span style="font-size:8.0pt"><o:p> </o:p></span></p>
<p class="paragraph" style="margin:0in;vertical-align:baseline"><span class="normaltextrun"><b><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif">Message Received Only Once When Sent to Multiple Mail Lists</span></b></span><span class="normaltextrun"><span style="font-size:11.0pt;font-family:"Franklin Gothic Book",sans-serif">:
A message sent to multiple lists is received only <b>once </b>by members using Microsoft Exchange Server and MS-Outlook. For example, if a systemwide message is sent to 30 lists, and you are a member of 10 of those lists, you will receive the message only
once rather than 10 times. </span></span><span style="font-family:"Calibri",sans-serif"> </span><span style="font-size:8.0pt;font-family:"Franklin Gothic Book",sans-serif"><o:p></o:p></span></p>
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