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<p class="Body">Good afternoon, colleagues:<o:p></o:p></p>
<p class="Body">Have I told you lately how much I need you? <i>Well, it’s truer than ever!</i><o:p></o:p></p>
<p class="Body">The <a href="https://www.sbctc.edu/colleges-staff/commissions-councils/dgc/">
Data Governance Committee</a> (DGC), part of the Research and Planning Commission (RPC), is creating
<b>three ad hoc workgroups</b> to consider data and coding matters, document best practices, and develop recommendations to present to DGC for its review/approval.<o:p></o:p></p>
<p class="Body" style="margin-bottom:0in;margin-bottom:.0001pt">Each workgroup seeks subject matter experts and data users systemwide with cross-functional representation in these three topic areas:<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="Body" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo1">
Continuing Education<o:p></o:p></li><li class="Body" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo1">
Course Modality/Instruction Mode<o:p></o:p></li><li class="Body" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo1">
Best Practices for Handling EMPLID<o:p></o:p></li></ol>
<p class="Body" style="margin-top:6.0pt">The workgroups will convene in December 2022 and meet virtually approximately two hours per month; disbanding when their work is complete (estimated March/April 2023).<o:p></o:p></p>
<h2>How Can You Help? Easy as 1-2-3<o:p></o:p></h2>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="line-height:14.0pt;mso-list:l1 level1 lfo2">Read below to decide if you have interest in any of the three topic areas.<o:p></o:p></li><li class="MsoNormal" style="line-height:14.0pt;mso-list:l1 level1 lfo2">Indicate in which group(s) you would like to serve by completing the online form:
<a href="https://forms.office.com/r/p8LuwrJmTm">Join a DGC Workgroup: Make a Difference!</a><o:p></o:p></li><li class="MsoNormalCxSpLast" style="margin-top:3.0pt;mso-add-space:auto;line-height:14.0pt;mso-list:l1 level1 lfo2">
Deadline is <b>Friday, Nov. 11, 2022.<o:p></o:p></b></li></ol>
<h3>1. Continuing Education <o:p></o:p></h3>
<p class="Body" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt">
This ad hoc workgroup will discuss data and reporting needs within Continuing Education (CNED) Career codes, consider various options/solutions, and develop a recommendation to the DGC which includes:<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The ability to differentiate enrollments for programs with special funding and/or state-level reporting requirements.<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;line-height:normal;mso-list:l3 level1 lfo3">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>A focus on enrollment reporting requirements for the SBCTC Data Warehouse.<o:p></o:p></p>
<h4 style="margin-left:.25in">Who should participate?<o:p></o:p></h4>
<p class="Body" style="margin-left:.25in">We strongly encourage participation by registrars, enrollment services staff, and continuing education representatives, as well any other functional areas (e.g., Institutional Research), which may be impacted by CNED
Career Plan Code enrollment coding changes.<o:p></o:p></p>
<h3>2. Course Modality/Instruction Mode<o:p></o:p></h3>
<p class="Body" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt">
This ad hoc workgroup will study and discuss proposals to develop a recommendation to the DGC which includes:<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>eLearning-related coding and a recommendation for differentiating classes as “synchronous” or “asynchronous.”<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Data and reporting for course modality (Instruction Mode) codes.<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>List of current, valid Instruction Mode codes and suggested coding updates suited to today’s learning environments.<o:p></o:p></p>
<h4 style="margin-left:.25in">Who should participate?<o:p></o:p></h4>
<p class="Body" style="margin-left:.25in">We strongly encourage participation by Instruction and eLearning representatives, as well any other functional areas (e.g., Institutional Research), which may be impacted by changes to Instruction Mode designations.<o:p></o:p></p>
<h3>3. Best Practices for Handling EMPLIDs <o:p></o:p></h3>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt">
This ad hoc workgroup will discuss options and develop a recommendation to the DGC which includes:<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The “dos and don’ts” of working with or accessing EMPLID.<o:p></o:p></p>
<p class="Body" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l0 level1 lfo5">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Documented best practices for handling EMPLID within the ctcLink system.<o:p></o:p></p>
<h4 style="margin-left:.25in">Who should participate?<o:p></o:p></h4>
<p class="Body" style="margin-left:.25in">We strongly encourage participation by Information Technology and subject matter experts in both Campus Solutions (CS) and Human Capital Management (HCM) as well any other functional areas that work with maintaining
EMPLIDs within the ctcLink system.<o:p></o:p></p>
<p class="MsoNormal">Please reach out if you have questions or concerns.<o:p></o:p></p>
<p class="MsoNormal"><i>On behalf of the Data Governance Committee members and your statewide colleagues, thank you for your consideration,<o:p></o:p></i></p>
<p class="MsoNormal">Carmen<o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="Body" style="margin-bottom:0in;margin-bottom:.0001pt"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#1F497D">Carmen McKenzie<o:p></o:p></span></b></p>
<p class="Body" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#44546A">Director of Data Services<o:p></o:p></span></p>
<p class="Body" style="margin:0in;margin-bottom:.0001pt;line-height:normal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><img border="0" width="183" height="65" style="width:1.9083in;height:.675in" id="Picture_x0020_2" src="cid:image001.png@01D8EE12.538A1550" alt="SBCTC sub-brand Data Services"></span><b><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#CCCCCC"><o:p></o:p></span></b></p>
<p class="Body" style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:8.0pt;font-family:"Arial",sans-serif;color:#CCCCCC">_______________________________________________________________<o:p></o:p></span></b></p>
<p class="Body" style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Washington State Board for Community & Technical Colleges<o:p></o:p></span></b></p>
<p class="Body" style="margin:0in;margin-bottom:.0001pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#1F497D">1300 Quince St SE | PO Box 42495 | Olympia, Washington 98504-2495<br>
phone: (360) 704-4369 | fax: (360) 704-4416 | email: </span><a href="mailto:cmckenzie@sbctc.edu"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:blue">cmckenzie@sbctc.edu</span></a><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D">Ruby.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#44546A"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#44546A">Please note: My working hours may not match your working hours. Please prioritize work/life balance and only reply to this email during your working hours.
<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:navy"> </span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#002060">Ruby Hayden, Ph.D.</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:#002060">Vice President of Student Services</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Calibri",sans-serif;color:#002060">My pronouns: she/her</span></i><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Calibri",sans-serif;color:#002060"><br>
Lake Washington Institute of Technology<br>
<i>Student Services | West 213C</i><br>
11605 132nd Avenue NE | Kirkland, WA 98034<br>
<i>T: (425) 739-8208 | </i></span><span style="font-family:"Calibri",sans-serif"><a href="mailto:ruby.hayden@lwtech.edu">ruby.hayden@lwtech.edu</a><span style="color:#002060"><br>
</span><a href="http://www.lwtech.edu/">www.LWTech.edu</a><span style="color:#002060"> |
</span><a href="facebook.com/theLWTech">facebook.com/theLWTech</a><span style="color:#002060"> | </span>
<a href="twitter.com/TheLWTech">twitter.com/TheLWTech</a><span style="color:black"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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