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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">‘Allo, all.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Yes! For
<b>Fall</b>, we <b>required all students in an in-person and/or hybrid class to verify their attestation
</b>through the following methods:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level1 lfo1"><b><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Vaccination<o:p></o:p></span></i></b>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Purgeable upload process in our student portal (myPierce)(we review, record in ctcLink, then mark as reviewed and we
have a set timeline to delete), OR<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Verification form with vax card and ID in-person at Campus Safety (we had tables for the first week or so of the term
as well)<o:p></o:p></span></li></ol>
</li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level1 lfo1"><b><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Religious exemption<o:p></o:p></span></i></b>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Purgeable upload of signed religious exemption form (imagine the one for employees but structured for students (I believe
we only denied if it was incomplete or the answer to the first question that affirmed a strongly held religious belief…), OR<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Dropping the form at Campus Safety (then scanned and sent to a special email account that multiple folks could access
to review)<o:p></o:p></span></li></ol>
</li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level1 lfo1"><b><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Medical exemption<o:p></o:p></span></i></b>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Purgeable upload of form completed by medical provider to student portal, OR<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l0 level2 lfo1"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Dropping the document at Campus Safety (then hand-delivered to our med exemption go team)<o:p></o:p></span></li></ol>
</li></ol>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">We have a
<b>consistent process for reviewing exemptions</b>. To be clear, the “accommodation” is permitting unvaccinated folks to come to campus which would otherwise be restricted under the governor’s proclamation. We then have additional requirements for religious
exemptions (masking, distancing, potential for testing, different standards if exposed such as required quarantine (at least from campus)). Medical exemptions are also reviewed by ADS, as the medical condition may prompt other accommodations (or even limit
access due to inability for us to provide a safe environment). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">One of our student success deans (who is also the Section 504 coordinator) approved medical exemptions; Ilder and I approve religious ones. We had a small team of folks who could
then enter the verification data into ctcLink. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.5pt;font-family:"Arial",sans-serif">It was also important to us to
<b>not have medical information in email</b> (vax card images, medical exemption forms); given our back-up/record retention systems, it is nearly impossible to expunge those documents.<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Process, forms, and FAQ can be viewed here:
<a href="https://www.pierce.ctc.edu/vaccinated-campus">https://www.pierce.ctc.edu/vaccinated-campus</a>
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">We also have a fairly
<b>robust Tableau dashboard to manage</b> this on an ongoing basis. In the dashboard, I can pull reports of every student’s attestation and verification status. This report includes their modality (and I can actually pull a report that includes their specific
class and instructor information, which supports outreach to students (personal phone call, text, email, robocall) and faculty …and I can track both enrollment and status with a data extract that occurs at least every hour). And we set timeline for dropping
non-completers (though also supported re-enrollment if they completed). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">For
<b>Winter</b>, we are (at this time) requiring a <b>minimum of attestation for all students (including online) and continuing the requirement of verification for any in-person/hybrid course</b>. The main difference is that we are now including a registration
block on each class, by modality, that will prevent registration until the process is complete.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Do it again? Hard to say.</span></b><span style="font-size:10.5pt;font-family:"Arial",sans-serif"> I think our college community appreciates the verification step. Given that
we have 12-15% with an exemption, and given that everyone is masked and distanced, there probably isn’t a substantial practical impact in the classroom or service space, though it’s certainly possible that we motivated a lot of people to get vaccinated.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">It was/is/will be a lot of work. We
<b>did not hire additional folks</b> to do this work. I do think that the registration hold element will
<i>greatly</i> reduce the workload as a substantial amount of the work was managing the list and reaching out repeatedly to support getting folks to start/complete the process.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Weeeeeeee….<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Thanks,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif">Matt</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:13.5pt;font-family:"Arial",sans-serif;color:#900027">Matthew Campbell, Ed.D<i>.
</i></span><i><span style="font-family:"\.SFUIDisplay"">(he/him/his)</span></i><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Vice President, Learning & Student Success</span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#333333">Pierce College Puyallup</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From:</span></b><b><span style="font-size:12.0pt">
</span></b><span style="font-size:12.0pt;color:black">wsssc</span><span style="font-size:12.0pt">
<span style="color:black"><wsssc-bounces@lists.ctc.edu></span> <span style="color:black">
on</span> <span style="color:black">behalf</span> <span style="color:black">of</span>
<span style="color:black">WSSSC</span> <span style="color:black"><wsssc@lists.ctc.edu><br>
<b>Reply-To:</b></span><b> </b><span style="color:black">Christina</span> <span style="color:black">
Castorena</span> <span style="color:black"><christina.castorena@edmonds.edu><br>
<b>Date:</b></span><b> </b><span style="color:black">Thursday,</span> <span style="color:black">
October</span> <span style="color:black">21,</span> <span style="color:black">2021</span>
<span style="color:black">at</span> <span style="color:black">8:06</span> <span style="color:black">
AM<br>
<b>To:</b></span><b> </b><span style="color:black">WSSSC</span> <span style="color:black">
<wsssc@lists.ctc.edu><br>
<b>Subject:</b></span><b> </b><span style="color:black">[Wsssc]</span> <span style="color:black">
Are</span> <span style="color:black">You</span> <span style="color:black">Requiring</span>
<span style="color:black">Students</span> <span style="color:black">to</span> <span style="color:black">
Show</span> <span style="color:black">COVID-19</span> <span style="color:black">Vaccination</span>
<span style="color:black">Documentation?<o:p></o:p></span></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:12.0pt;background:#F5EF3A">
<b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">CAUTION:</span></b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black"> This email originated from outside Pierce College. Do not click links or open attachments
unless you have confirmed this is an authentic message from sender and know the content is safe. If you are unsure, contact the Help Desk at 253-964-6373 or email Helpdesk@pierce.ctc.edu
</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Dear Fellow WSSSC'ers,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">If you are a college that is requiring students to show/upload documentation to verify that they have been vaccinated, would you be willing to share 1) how are you doing this, 2) who is responsible
for collecting/reviewing this information and 3) did this require additional staffing, and finally 4) are you happy with your decision to do this or would you recommend not doing this?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">We have not required students to show documentation, only to attest. But, our faculty are hearing that "other ctc's are requiring students to show documentation" and our leadership team is rethinking
what we might do for winter quarter.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Please respond all or to me directly if you prefer.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Tahoma",sans-serif">Christina<o:p></o:p></span></p>
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<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Tahoma",sans-serif">Christina Castorena, M.Ed.
</span></b><span style="font-family:"Tahoma",sans-serif">(she/her/hers)</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Tahoma",sans-serif">Vice President for Student Success</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Tahoma",sans-serif">425.640.1668</span></b><o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#1155CC;border:solid windowtext 1.0pt;padding:0in"><img border="0" width="139" height="57" style="width:1.4479in;height:.5937in" id="_x0000_i1025" src="cid:~WRD0004.jpg" alt="Image removed by sender."></span><o:p></o:p></p>
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