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<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Dear WSSSC,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">As your representative on the ctcLink steering committee I am sharing the below update about the OAAP go-live.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">While I am pleased the vendor worked quickly to resolve the highest level accessibility issues, I will be direct in my commentary that I am gravely disappointed in the process used
to determine if we were ready to go live with the software.</span><span style="font-family:"Arial",sans-serif;color:#1F4E79;mso-style-textfill-fill-color:#1F4E79;mso-style-textfill-fill-alpha:100.0%"> I do not believe it was in line with the SBCTC vision statement.</span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">After the substantive letters and meetings where DSSC, ARC, FAC, WSSSC, IC, and others have expressed concerns about accessibility, I believe there should not have even been an
opportunity for a vote until the</span><span style="font-family:"Arial",sans-serif">
<span style="color:#1F4E79;mso-style-textfill-fill-color:#1F4E79;mso-style-textfill-fill-alpha:100.0%">
critical </span><span style="color:#1F497D">accessibility issues were resolved. The OAA committee chaired by Joe Holiday over several years listed accessibility a top priority in a new system. This vendor assured us the requirement would be met. It was not
met by the time a vote was requested and initially a vote was requested prior to even sharing an accessibility report.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">While being the WSSSC representative does not permit me to vote at the steering committee, I want to honor Carli Schiffner as the sole voting member who, in my opinion, sided with
equity and voted “no” to moving forward before items were fixed. Thank you Carli.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Ruby.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"> </span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:#1F497D">Ruby Hayden, Ph.D.<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Vice President of Student Services<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Arial",sans-serif;color:#1F497D">My pronouns: she/her</span></i><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><br>
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Lake Washington Institute of Technology<br>
Student Services<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">West 213C<br>
11605 - 132nd Avenue NE | Kirkland, WA 98034<br>
T: (425) 739-8208 | </span><a href="mailto:ruby.hayden@lwtech.edu"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">ruby.hayden@lwtech.edu</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><br>
</span><a href="http://www.lwtech.edu/"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">www.LWTech.edu</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"> |
</span><a href="http://twitter.com/LWITech"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">twitter.com/LWITech</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"> |
</span><a href="http://facebook.com/LWITech"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">facebook.com/LWITech</span></a><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="color:#1F497D"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Janelle Runyon [<a href="mailto:jrunyon@sbctc.edu">mailto:jrunyon@sbctc.edu</a>]
<br>
<b>Sent:</b> Monday, February 1, 2021 8:40 AM<br>
<b>Subject:</b> UPDATE: OAAP Decision from Steering Committee<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:dotted gold 1.0pt;padding:2.0pt 2.0pt 2.0pt 2.0pt">
<p class="MsoNormal" style="background:gold"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:black">EXTERNAL SENDER: Use caution with links and attachments</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:black">
</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">[Sent on behalf of Tim Wrye, ctcLink Steering Committee chair]<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">Good morning ctcLink Governance, PMs/OCMs, Executive Sponsors and OAAP stakeholders,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">Per the email below, the ctcLink Steering Committee’s conditions for the Online Admissions Application Portal (OAAP) go-live have been met! Please
see the attached OAAP accessibility report for details. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">The work to transition ctcLink colleges from the old OAA to the new OAAP begins today and DG2/DG3 colleges will be receiving an email shortly with
instructions and additional guidance for the new OAAP. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">Thank you,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">Tim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Janelle Runyon <br>
<b>Sent:</b> Friday, January 29, 2021 11:24 AM<br>
<b>To:</b> <a href="mailto:ctclink-steering@lists.ctc.edu">ctclink-steering@lists.ctc.edu</a>;
<a href="mailto:ctclink-cELC@lists.ctc.edu">ctclink-cELC@lists.ctc.edu</a>; <a href="mailto:ctclink-workinggroup@lists.ctc.edu">
ctclink-workinggroup@lists.ctc.edu</a>; 'ctclink-exec@lists.ctc.edu' <<a href="mailto:ctclink-exec@lists.ctc.edu">ctclink-exec@lists.ctc.edu</a>>; 'ctclink-pm-ocm@lists.ctc.edu' <<a href="mailto:ctclink-pm-ocm@lists.ctc.edu">ctclink-pm-ocm@lists.ctc.edu</a>><br>
<b>Subject:</b> OAAP Decision from Steering Committee<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Franklin Gothic Book",sans-serif;color:#1F497D">[Sent on behalf of Tim Wrye, ctcLink Steering Committee chair]<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Good morning ctcLink Governance, PMs/OCMs<span style="color:#1F497D">,
</span>Executive Sponsors<span style="color:#1F497D"> </span>and College/SBCTC OAAP stakeholders,
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Last evening, the ctcLink Steering Committee held a special meeting to review status of the new Online Admissions Application Portal (OAAP),
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">After reviewing the latest accessibility findings and fixes, college user acceptance testing results, and the DG2 and DG3 colleges’ Go-Live Readiness sign-off
forms, the committee </span><i><span style="font-size:12.0pt;font-family:"Franklin Gothic Medium",sans-serif">approved the OAAP go-live for DG2 and DG3 colleges on Feb. 2, 2021 with the condition that the level 10 severity accessibility issue is corrected
and tested by 9 a.m. on Monday, Feb. 1, with a plan and dates for any remaining accessibility items to be addressed.
</span></i><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Eight members approved the motion and one member opposed.<i>
</i></span><i><o:p></o:p></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">During the meeting, the committee reviewed the Go-Live Recommendation forms from all 10 colleges—Cascadia College, Clark College, Community Colleges of Spokane
(two colleges), Lower Columbia College, Olympic College, Peninsula College, Pierce College District (two colleges), and Tacoma Community College. All colleges planning to implement OAAP signed off on going live on Feb. 2, with some conditions related to accessibility
and other considerations.</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Update:</span></i><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"> As of this morning,<span style="color:#1F497D">
</span>all level 7 and above accessibility issues on the student facing side have been resolved and tested.
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">On Monday morning, a small group of project and support staff will convene to ensure all conditions have been met prior to go-live on Feb. 2. If all the conditions
are not met, the project and stakeholders will meet to determine a revised go-live schedule.
<o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">If all is a go, DG2 and DG3 colleges will receive OAAP go-live instructions and guidance, as well as information regarding post go-live support.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Franklin Gothic Book",sans-serif">Tim<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Franklin Gothic Book",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Tim Wrye</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ITS Executive Director and CIO</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">ctcLink Project Executive Sponsor</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="https://www.highline.edu/ctclink/">highline.edu/ctcLink</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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