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<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;">Colleagues: see below, FYI. As a reminder, we are not able to collect this information at the point of application (OAA), but will now be able to collect it upon student enrollment,
in student self-service.</span></font></div>
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<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;"> <img src="cid:1C8EDB9B6AD74C48A3D87E374955C152@namprd20.prod.outlook.com"><font face="Calibri"> </font></span></font></div>
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<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;"><br>
<font face="Franklin Gothic Medium" size="3" color="#003764"><span style="font-size:12pt;">Joe Holliday<br>
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<td><font face="Franklin Gothic Medium" size="2" color="#003764"><span style="font-size:10pt;">Director, Student Services</span></font></td>
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<td><font face="Franklin Gothic Book" size="2" color="#003764"><span style="font-size:10pt;">Washington State Board for Community and Technical Colleges</span></font></td>
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<td><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="mailto:jholliday@sbctc.edu"><font face="Franklin Gothic Book" size="2" color="#0563C1"><span style="font-size:10pt;"><u>jholliday@sbctc.edu</u></span></font></a><font size="2" color="#003764"><span style="font-size:10pt;">•</span></font><font face="Franklin Gothic Book" size="2" color="#003764"><span style="font-size:10pt;">
o: 360-704-4334 • f: 360-704-4418</span></font></span></font></td>
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<td><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://www.sbctc.edu/"><font face="Franklin Gothic Book" size="2" color="blue"><span style="font-size:10pt;"><u>sbctc.edu</u></span></font></a><font face="Franklin Gothic Book" size="2" color="#003561"><span style="font-size:10pt;">
</span></font><font size="2" color="#003764"><span style="font-size:10pt;">•</span></font><font face="Franklin Gothic Book" size="2" color="#003764"><span style="font-size:10pt;"> Twitter: </span></font><a href="https://twitter.com/SBCTCWashington"><font face="Franklin Gothic Book" size="2" color="blue"><span style="font-size:10pt;"><u>@SBCTCWashington</u></span></font></a><font face="Franklin Gothic Book" size="2" color="#003764"><span style="font-size:10pt;">
• Facebook: </span></font><a href="https://www.facebook.com/wasbctc/"><font face="Franklin Gothic Book" size="2" color="blue"><span style="font-size:10pt;"><u>@WASBCTC</u></span></font></a>
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<div><font face="Calibri" size="2" color="#1F3864"><span style="font-size:11pt;"><i>SBCTC Vision:</i></span></font></div>
<div><font face="Calibri" size="2" color="#1F3864"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2" color="#1F3864"><span style="font-size:11pt;"><i>“Leading with racial equity, our colleges maximize student potential and transform lives within a culture of belonging that advances racial, social, and economic justice in
service to our diverse communities.” </i></span></font></div>
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<div><font face="Calibri" size="2"><span style="font-size:11pt;">_____________________________________________<br>
<b>From:</b> Carmen McKenzie <cmckenzie@sbctc.edu> <br>
<b>Sent:</b> Wednesday, July 29, 2020 4:01 PM<br>
<b>To:</b> SBCTC All Staff <SBCTCAllStaff@sbctc.edu><br>
<b>Subject:</b> Sexual Orientation and Gender Identity information in ctcLink</span></font></div>
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<div style="margin-top:12pt;"><font face="Calibri" size="2"><span style="font-size:11pt;">Hello Everyone, </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">The information below is being distributed to the system this afternoon and I wanted to make sure you were aware. </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Thanks,</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Carmen</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div style="margin-top:12pt;"><font face="Cambria" size="4" color="#365F91"><span style="font-size:16pt;">Providing Sexual Orientation and Gender Identity (SOGI) information in ctcLink</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">The functionality that allows students to provide Sexual Orientation and Gender Identity (SOGI) information is now available in ctcLink Campus Solutions. </span></font></div>
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<ul style="margin:0;padding-left:36pt;">
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<li>Students will be able to add or modify this information through a new <i>Personal Details</i> page under the <i>Profile </i>section on their ctcLink Student Homepage. </li><li>Authorized staff will be able to add or update this data for students on the <i>Add/Update a Person</i> page. </li></span></font>
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<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">The request for enhancements to ctcLink to provide this functionality was developed by the community and technical college system’s Data Governance Committee and approved by the ctcLink Working
Group. The request included several components:</span></font></div>
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<div style="margin-top:2pt;"><font face="Cambria" size="3" color="#365F91"><span style="font-size:13pt;">For Campus Solutions (students)</span></font></div>
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<li>Activate the new Campus Solutions 9.2 Oracle PeopleSoft-delivered page in the student’s profile to collect both sexual orientation and gender identity. </li><li>Add language to the new SOGI page to explain the purpose for collecting the information (See the “<a href="https://www.sbctc.edu/resources/documents/colleges-staff/commissions-councils/dgc/data-brief-sexual-orientation-and-gender-identity-proposal.pdf"><font color="blue"><u>Why
collect?” statement in the data brief</u></font></a>).</li><li>Create new security roles to limit access to SOGI data. </li><li>Modify the label of “Gender” to “Sex” to better differentiate between the collection of sex and the collection of gender identity. </li><li>Add language to the demographic data collection pages to provide the legal definition of sex. </li><a name="_Hlk46914101"></a>
<li>Modify the Oracle PeopleSoft-delivered label of Sex “X” from “Indeterminate/Intersex/Unspec” to “Not exclusively male or female” to align with the Washington State legal definition of sex. </li></span></font>
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<div style="margin-top:2pt;"><font face="Cambria" size="3" color="#365F91"><span style="font-size:13pt;">For Human Capital Management (employees)</span></font></div>
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<li>Modify the label of “Gender” to “Sex” to better differentiate between the collection of sex and the collection of gender identity. </li><li>Add language to the demographic data collection pages to provide the legal definition of sex. </li><li>Modify the delivered label of Sex “X” from Indeterminate/Intersex/Unspec” to “Not exclusively male or female” to align with the Washington State legal definition of sex. </li></span></font>
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<div><font face="Calibri" size="2"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;">Additional details regarding new security roles and student communications will be provided to the appropriate college and SBCTC staff through the ctcLink and system email lists. </span></font></div>
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<div style="margin-top:2pt;"><font face="Cambria" size="3" color="#365F91"><span style="font-size:13pt;">Next Steps</span></font></div>
<div style="margin-bottom:10pt;"><font face="Calibri" size="2"><span style="font-size:11pt;">To complete this request, SOGI data functionality will be added to the ctcLink employee self-service module to provide employees the same functionality now available
to students. </span></font></div>
<div style="margin-bottom:10pt;"><font face="Calibri" size="2"><span style="font-size:11pt;">Unlike the Campus Solutions (student) self-service module, the employee self-service module in PeopleSoft Human Capital Management does not currently include this functionality.
Therefore, SBCTC will be working internally to develop a new biographic data collection page for employees. This work will begin later this summer. Once complete, SBCTC and college staff will test the new functionality before it is implemented for ctcLink colleges.
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<div><font face="Cambria" size="3" color="#365F91"><span style="font-size:13pt;">Additional information</span></font></div>
<div><font face="Calibri" size="2"><span style="font-size:11pt;"><a href="https://www.sbctc.edu/resources/documents/colleges-staff/commissions-councils/dgc/data-brief-sexual-orientation-and-gender-identity-proposal.pdf"><font color="blue"><u>Read the proposal
developed by the Data Governance Committee and approved by the ctcLink Working Group</u></font></a>.</span></font></div>
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<div><font face="Arial" size="2"><span style="font-size:10pt;">Thanks,</span></font></div>
<div><font face="Arial" size="2"><span style="font-size:10pt;">Carmen</span></font></div>
<div><font face="Calibri" size="2" color="#1F497D"><span style="font-size:11pt;"> </span></font></div>
<div><font face="Arial" size="3" color="#1F497D"><span style="font-size:12pt;"><b>Carmen McKenzie</b></span></font></div>
<div><font face="Arial" size="2" color="#1F497D"><span style="font-size:10pt;">Director of Data Services</span></font></div>
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<div><font face="Arial" size="1" color="#CCCCCC"><span style="font-size:8pt;"><b>_______________________________________________________________</b></span></font></div>
<div><font face="Arial" size="2" color="#1F497D"><span style="font-size:10pt;"><b>Washington State Board for Community & Technical Colleges</b></span></font></div>
<div><font face="Arial" size="2" color="#1F497D"><span style="font-size:9pt;">1300 Quince St SE | PO Box 42495 | Olympia, Washington 98504-2495<br>
phone: (360) 704-4369 | fax: (360) 704-4416 | email: <a href="mailto:cmckenzie@sbctc.edu"><font color="blue"><u>cmckenzie@sbctc.edu</u></font></a></span></font></div>
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