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<p class="MsoNormal"><a name="_MailEndCompose"><span style="color:#1F497D">Colleagues: see below. I am re-sending this guidance on Gainful Employment in case it is helpful. Although there will be rule-making for GE later this year, the assumption is that the
current “new” rules and July 1 deadline are still applicable until we hear otherwise. As you did last year,
<b>please make sure this information gets the attention of the right person or office on your campus.<o:p></o:p></b></span></a></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailEndCompose"><b><span style="color:#1F497D"><o:p> </o:p></span></b></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailEndCompose"><b><span style="color:#1F497D">Joe Holliday</span></b></span><span style="mso-bookmark:_MailEndCompose"><span style="color:#1F497D"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_MailEndCompose"><span style="color:#1F497D"><o:p> </o:p></span></span></p>
<span style="mso-bookmark:_MailEndCompose"></span>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Joe Holliday <br>
<b>Sent:</b> Thursday, June 29, 2017 2:20 PM<br>
<b>To:</b> wsssc@lists.ctc.edu<br>
<b>Subject:</b> Gainful Employment Disclosure Taskforce Report and Guidance<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><i>Please share this with the individuals and teams on your campuses charged with responsibility for compliance with Gainful Employment regulations.</i><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Colleagues: The Gainful Employment Disclosure Taskforce (members listed below) met over the past six weeks engaging in robust discussions regarding the Gainful Employment Disclosure Template requirements from the Department of Education,
with a July 1 implementation deadline. This is a reminder of the pending deadline. Examples of college efforts to comply with the Disclosure requirements so far are provided as well.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The State Board and the Taskforce were unsure if this requirement would be placed on hold or rolled-back. Unfortunately, we have not seen any information indicating a change in the requirements. Therefore, it is recommended that your campus
proceed (or at least demonstrate your campus is working toward compliance) with the current Department of Education requirements.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We recognize that many of you are already in implementation mode but wanted to provide examples of a few strategies being implemented within the system. Hopefully, the Taskforce examples and reminders below are helpful to your efforts to
comply with the GE requirements. <i><o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Unlike in previous years, the 2017 GE Disclosure Template
<b>must be distributed to prospective students as a separate document</b> before the student signs an enrollment agreement, completes registration, or makes any financial commitment to the institution. The disclosure template may be provided by hand-delivering
(individually or as part of a group presentation) it to the prospective student, or by sending it to the primary email address used by the institution for communicating with that student, ensuring that the disclosure template is the only substantive content
in the email<b>. If the hand-delivery method is used, written confirmation of receipt must be obtained from the prospective student. Likewise, if email delivery is utilized, the institution must receive electronic or other written acknowledgement that the
email was received by the prospective student.</b> If the institution receives a response that the email could not be delivered, the disclosure template must be sent using a different address or method of delivery. In all cases, an institution must maintain
a record of its efforts to provide the disclosure template.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Links to disclosure templates must be posted on any web page containing academic, cost, financial aid, or admissions information about the GE program. All promotional material that identifies a GE program must include the disclosure
template. If this is not possible due to space or airtime constraints, the web address to the specific program template must be provided.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>There is <b>not </b>currently a system-wide solution that the State Board can offer. The Taskforce considered possible solutions but we could NOT determine a system-wide solution other than trying to provide a recommended UA code (please
see below) that campuses could consider using to assist with future transitioning to PeopleSoft. In the new PeopleSoft environment, there may be a possible solution for the disclosure requirement. All of the actual template work and posting would still need
to be done by each campus. We will keep you posted on this.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l3 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We don’t think it is necessary to provide the disclosure to applicants and students who have already received a disclosure statement using the current method; i.e., continuing students and new students enrolled before July 1. In other
words, there is no need to provide “double disclosure.” We recommend moving forward with prospective and new students only.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal">We hope this information is useful as you prepare and finalize your strategies for implementation.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Examples of Campus Implementation Strategies to Meet GE Requirements<o:p></o:p></u></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>State Board</b> (Please contact Ruben Flores for more information at
<a href="mailto:rflores@sbctc.edu">rflores@sbctc.edu</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">To assist in implementing a tracking solution for the GE Disclosure requirement, we encourage each institution to add these unusual action codes to their tables. This is a college-defined field, each campus will need to update the descriptions
to reflect the format below. The college can then add the hold for enrollment to the G! Code.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">UA CODE - G! Description - GE HOLD<o:p></o:p></p>
<p class="MsoNormal">UA CODE - G$ Description - GE RECEIPT<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Green River College</b> (please contact Teresa Buchmann for more information at
<a href="mailto:tbuchmann@greenriver.edu">tbuchmann@greenriver.edu</a> or David Larsen at
<a href="mailto:dlarsen@greenriver.edu">dlarsen@greenriver.edu</a>)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Process for Gainful Employment disclosure July 1, 2017 and forward:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in">Upon application for admissions<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Student applies for admissions and specifically indicates a program that is on the GE list<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Admissions staff process admissions application, coding the applied student with the applied EPC<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Admissions staff add a G! unusual action code, which indicates the student has requested to enroll in a GE EPC and blocks the student from registering for any classes<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Student is sent the required GE disclosure template<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Upon read receipt or read acknowledgement, admissions staff replace G! unusual action code with GE unusual action code, which indicates the student has read the disclosure and allows the student to register for classes<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Upon EPC change request<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Student indicates EPC change through intent capture form upon registering for classes for that quarter. Student intent capture form records request for change.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>EPC change is not made (yet)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in"><span style="font-family:"Courier New"">o</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif">
</span>Student is sent the required GE disclosure template<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l5 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Upon read receipt or read acknowledgement, staff updates student’s EPC to the requested GE EPC and places GE unusual action code, which indicates the student has read the disclosure and allows the student to register for classes.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:0in"><b>Clark College</b> (please contact Dani Bundy at<a href="mailto:dbundy@clark.edu">dbundy@clark.edu</a>)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:0in"> <o:p></o:p></p>
<p class="MsoNormal">Process for Gainful Employment disclosure July 1, 2017 and forward:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Student applies to the college<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>During the required online entry survey the student completes the major declaration
form<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Student declares program, if gainful employment the system generates an email with
the with disclosure<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Student is informed in the email that a response is required to proceed with the
registration process<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Unusual Action code is place on the student record to block registration, at the
point that the students’ program is logged into the system<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Once the student responds back with acknowledgement of acceptance, the block is
removed<o:p></o:p></p>
<p class="MsoNormal">Change to a new or different Gainful Employment program: <o:p>
</o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Students complete the online major declaration form
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>If student changes to a gainful employment program, student will be sent email with
disclosure<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Student is informed in the email that a response is required to proceed with their
continued registration process<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Unusual Action code is place on the student record to block registration, at the
point that the students’ program is logged into the system<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Once the student responds back with acknowledgement of acceptance, the block is
removed<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:.25in;text-indent:-.25in"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Taskforce Members<o:p></o:p></u></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Representing Statewide Commissions and Councils<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Deborah Casey, Teresa Buchman, Jessica Gilmore, Ruby Hayden, Ruben Flores, Dave Paul, Jerad Sorber, Scott Copeland, John Lederer, Dani Bundy, Neal Parker, Al Griswold, Dawna Haynes, David Larsen<b><o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Goals for Taskforce<o:p></o:p></u></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo6"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Common definitions for the terms <i>enrollment agreement, completes registration, and makes a financial commitment to the institution
</i>were agreed to.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Clarity on what constitutes “separate disclosure” other than a signed written document
or emailed document with proof of receipt acknowledging student review and understanding of the disclosure template.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in"><span style="font-family:Symbol">·</span><span style="font-size:7.0pt;font-family:"Times New Roman",serif"> </span>Method for assigning a common UAC for students who are subject to the GE requirement
and have complied with it.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><u>Agreed Upon Definitions<o:p></o:p></u></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormalCxSpLast" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
<b>Enrollment Agreement:</b> <o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:115%;mso-list:l0 level3 lfo8">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Student provides college with signed paper registration form with registration information, which is used by the college to enroll/register the student into classes,
<o:p></o:p></p>
<p class="MsoListParagraphCxSpLast" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:115%;mso-list:l0 level3 lfo8">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>OR, student uses SBCTC’s online registration system (using assigned PIN) to enroll/register into classes.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
<b>Completes Registration: </b><o:p></o:p></p>
<p class="MsoListParagraphCxSpFirst" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo10">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Student provides college with signed paper registration form with registration information, which is used by the college to enroll/register the student into classes,
<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:115%;mso-list:l1 level1 lfo10">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>OR, student uses SBCTC’s online registration system (using assigned PIN) to enroll/register into classes.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:10.0pt;mso-add-space:auto;line-height:115%">
<b>Makes any financial commitment to the institution: </b><o:p></o:p></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:10.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:115%;mso-list:l4 level1 lfo12">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>A financial commitment constitutes at point in time at which the student owes tuition or course/class based fees to the college.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" width="90" height="67" style="width:.9375in;height:.6979in" id="Picture_x0020_3" src="cid:image001.jpg@01D3C7FE.B8714D10" alt="Joe"></span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Joe Holliday<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Director of Student Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><img border="0" width="112" height="122" style="width:1.1666in;height:1.2708in" id="Picture_x0020_4" src="cid:image006.jpg@01D3C7FE.B8714D10" alt="SBCTC_Anniversary Logo_WhtGold_Round3OUT_v1_MC"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Washington State Board for Community and Technical Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">1300 Quince Street SE, PO Box 42495<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Olympia, Washington 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">360-704-4334</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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