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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Colleagues: attached is guidance from the Attorney General’s Office on FERPA in the online/Canvas environment. Thanks to Sue Orchard for running this down.
We can share also it with ARC and Instruction Commission and eLearning Council.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:13.0pt;font-family:"Harlow Solid Italic";color:#1F497D"></span><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D"><img width="90" height="67" id="Picture_x0020_1" src="cid:image001.jpg@01D2A890.4CCAECD0" alt="Joe"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Joe Holliday<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Director of Student Services<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">1300 Quince St SE, PO Box 42495<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Olympia, WA 98504-2495<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">360-704-4334 jholliday@sbctc.edu
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Orchard, Sue [mailto:sorchard@lcc.ctc.edu]
<br>
<b>Sent:</b> Wednesday, March 29, 2017 8:47 AM<br>
<b>To:</b> Joe Holliday<br>
<b>Subject:</b> FW: FERPA - LMS Memo<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Joe-<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Recently, LCC reached out to Dave Stolier, Senior Assistant AG, to help clarify the concern that arose in late summer about a potential FERPA violation if online
class sections were linked in a learning management system (LMS). This also included concerns about student safety, Title IX, etc. if students could see enrollment of students in other courses.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Dave took a thorough look at these concerns and concluded that the LMS contains student records subject to FERPA and a student’s records, including the fact
of their enrollment in a particular class should not be disclosed through the LMS to students in another class. (See Dave’s memo for a detailed analysis).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Could you please share Dave’s summary with the WSSSC, ARC, IC and ELC listservs? Thanks, Joe! Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Sue<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Sue Orchard, PsyD</span></b><span style="font-family:"Calibri","sans-serif";color:#2F5496"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Vice President of Student Services<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Title IX Deputy Coordinator<o:p></o:p></span></i></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Lower Columbia College<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#2F5496">360.442.2301</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><a href="mailto:sorchard@lowercolumbia.edu"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">sorchard@lowercolumbia.edu</span></a><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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