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<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">FYI.
<o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Your ARC reps will also get this.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<div>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Ruby.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="navy" face="Calibri"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:navy"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#002060" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060">Ruby Hayden, Ph.D.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#002060" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060">Vice President of Student Services<o:p></o:p></span></font></p>
<p class="MsoNormal"><i><font size="2" color="#002060" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060;font-style:italic">Preferred pronouns: she/her<o:p></o:p></span></font></i></p>
<p class="MsoNormal"><font size="2" color="#002060" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#002060"><br>
Lake Washington Institute of Technology<br>
<i><span style="font-style:italic">Student Services | West 202</span></i><br>
11605 132nd Avenue NE | Kirkland, WA 98034<br>
<i><span style="font-style:italic">T: (425) 739-8208 | <a href="mailto:ruby.hayden@lwtech.edu">
<font color="#0563c1"><span style="color:#0563C1;font-style:normal">ruby.hayden@lwtech.edu</span></font></a></span></i><br>
www.LWTech.edu | twitter.com/LWITech | facebook.com/LWITech<br>
Practical. Purposeful. Promising.<o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
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<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><a name="_MailEndCompose"></a><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></font></p>
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<p class="MsoNormal"><b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold">From:</span></font></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Cordas,
Daniel <br>
<b><span style="font-weight:bold">Sent:</span></b> Monday, March 20, 2017 5:12 PM<br>
<b><span style="font-weight:bold">To:</span></b> All College Presidents, All ctcLink Executive Sponsors<br>
<b><span style="font-weight:bold">Subject:</span></b> ctcLink Admissions Best-Practice Development Workshop<o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Dear colleagues,</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">This email is following up on the email below from Dr. Luke Robins, chair of the WACTC-Technology committee, and is an invitation for student
admissions subject-matter experts to participate in a ctcLink best-practice development workshop.</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">In support of the ctcLink project and FirstLink remediation, we are hosting a PeopleSoft Admissions best-practice development workshop at
SBCTC’s Olympia offices May 10 - 12th.</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;background:yellow;mso-highlight:yellow">The goal of this workshop is to reach consensus on best-practices for how colleges should configure
and use the PeopleSoft Admissions module.</span></font><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> This workshop is appropriate for student services staff who are subject-matter experts
on student admissions and/or are the manager responsible for that work. Outcomes of this workshop will include a standard swim lane process map for how general admissions (non-selective) processes will flow at colleges in ctcLink as well as standardized configuration
values. </span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The best-practice processes and configurations resulting from this workshop will become SBCTC’s default for all ctcLink implementation and
training purposes. </span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p style="margin-left:.5in"><b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">Workshop Resources:</span></font></b><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p style="text-indent:.5in"><font size="3" face="Times New Roman"><span style="font-size:12.0pt"><a href="https://docs.google.com/document/d/1X_v21d9PRAAqvTp2XUhyJM5Jl0_q21ksAfVlt_l61gs/edit?usp=sharing"><font size="2" color="#1155cc" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1155CC">Required
Preparation Activities & Agenda</span></font></a></span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">Where and when</span></font></b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">:</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The workshop will be held at SBCTC’s Olympia offices (in the Cascade Room) May 10 - 12th, from 8:30am to 4:30pm each day. Parking passes will
be emailed to registered attendees.</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">RSVP
</span></font></b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">(deadline April 24)</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">To RSVP for this workshop, register here:
</span></font><a href="https://docs.google.com/spreadsheets/d/1XtLsteGezC8tQECROTVizjVXOLS8rxETGdMCoeNCGIg/edit?usp=sharing" title="https://docs.google.com/spreadsheets/d/1XtLsteGezC8tQECROTVizjVXOLS8rxETGdMCoeNCGIg/edit?usp=sharing
Ctrl+Click or tap to follow the link"><font size="2" color="#1155cc" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1155CC">Registration
Spreadsheet</span></font></a><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Please register by or before April 24. Due to space limitations, we are asking that each college only have two employees attend. If we have
a waitlist and spaces open up, we will contact those folks 15 days prior to the workshop.</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">Workshop Readiness & Kickoff WebEx</span></font></b><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Plan to join the workshop facilitators and organizers for a webex to review the workshop preparation assignments, ask any questions about
documenting your own processes, and discuss workshop logistics. Links to join the conference call will be distributed to participants who have signed up through the Registration spreadsheet above. Dates & times:</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">April 13, 10am - 11am</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">April 14, 2pm - 3pm</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><b><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">Questions?</span></font></b><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Any questions about this workshop should be sent to either:
</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p style="text-indent:30.0pt"><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Mary Kay Wegner, Bellevue College,
</span></font><a href="mailto:marykay.wegner@bellevuecollege.edu"><font size="2" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">marykay.wegner@bellevuecollege.edu</span></font></a><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Monica Roberts, Peninsula College,
</span></font><a href="mailto:MRoberts@pencol.edu"><font size="2" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif">MRoberts@pencol.edu</span></font></a><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
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<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">On behalf of ctcLink college project managers / organizational change managers,</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></font></p>
<p class="MsoNormal"><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Mary Kay Wegner, Bellevue College</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><br>
</span></font><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Ligia Cicos, Edmonds Community College</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><br>
</span></font><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Rich Lunden, Olympic College</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><br>
</span></font><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Monica Roberts, Peninsula College</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Daniel Cordas, Seattle College District</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
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<p class="MsoNormal"><b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold">From:</span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
Luke Robins <</span></font><a href="mailto:LRobins@pencol.edu"><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">LRobins@pencol.edu</span></font></a><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">><br>
<b><span style="font-weight:bold">Sent:</span></b> Friday, March 17, 2017 1:25 PM<br>
<b><span style="font-weight:bold">To:</span></b> <br>
<b><span style="font-weight:bold">Subject:</span></b> ctcLink best practices workshop</span></font><font color="black" face="Calibri"><span style="font-family:"Calibri",sans-serif;color:black">
<o:p></o:p></span></font></p>
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<p class="MsoNormal"><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Dear colleagues,<o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">I am writing to you as chair of WACTC-Technology, in our capacity as governance body for the ctcLink project. Employees at your college(s)
will soon be asked to participate in a series of <b><span style="font-weight:bold">best-practice development workshops</span></b> in support of the ctcLink project. I ask that you support your employees</span></font><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">’</span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
involvement in this work and the goal of successfully developing common best-practices for ctcLink.
<o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">WACTC-Technology and SBCTC’s project team accept the recommendations from Gartner and Moran:
<b><span style="font-weight:bold">that developing common processes and configurations for ctcLink is the critical path toward revitalizing this project</span></b>. In support of this goal, WACTC-Technology received a proposal from a team of college ctcLink
project managers to develop best-practice processes through a series of intense, multi-day workshops. Responding to this proposal, WACTC-Technology authorized three ‘proof-of-concept’ workshops this Spring to test the proposed workshop methodology. We know
that we need to reduce ctcLink system variability from college to college; however, we want to confirm that this proposed workshop methodology is the right approach before considering the full proposal.<o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">The proof-of-concept workshop topics have been selected in collaboration with SBCTC’s project team and with an eye toward supporting the
FirstLink remediation efforts.<o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">After the completion of the three proof-of-concept workshops, WACTC-Technology will review the best-practice development proposal to</span></font><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">
</span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">either (1) improve it based on lessons learned, (2) endorse it as-is, or (3) search for another method of developing common
ctcLink processes and configurations.<o:p></o:p></span></font></p>
<p><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Developing shared best-practices will:<o:p></o:p></span></font></p>
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<b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold">Simplify and reduce variability of configurations</span></font></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
This will directly impact the SBCTC project team’s ability to simultaneously implement at multiple colleges.<o:p></o:p></span></font></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline">
<b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold">Improve training and testing quality</span></font></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
ERP implementation best practices require rooting employee training directly in the business processes in which an employee participates. This will be impossible for SBCTC to do without common processes. Common processes will also be used as a basis for comprehensive
user acceptance testing that will ensure the configuration, data flow, and new business processes are functional. <o:p></o:p></span></font></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline">
<b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold">Create better processes</span></font></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
Developing common, best-practice processes will ensure that the PeopleSoft implementation leads to actual improvement in college business processes. It will also allow for system-wide improvements as we better learn to use PeopleSoft.<o:p></o:p></span></font></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline">
<b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold">Improve Data Quality</span></font></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">:
The common application of business processes and best practices will allow for increased data quality not only at the individual college level but also at the enterprise wide level, allowing for better system wide reporting.<o:p></o:p></span></font></li></ul>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><b><i><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold;font-style:italic">To improve the odds of holding successful best-practice development workshops, I respectfully
request that you:</span></font></i></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
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<b><i><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold;font-style:italic">Support your college’s subject matter experts in attending these workshops, including completing pre-workshop
training assignments and mapping current processes. I encourage all colleges to have their subject-matter experts participate in at least one of these workshops.</span></font></i></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></li></ul>
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<b><i><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;font-weight:bold;font-style:italic">Communicate to your subject matter experts that the goal of these workshops is reaching agreement - not defending
a particular local practice.</span></font></i></b><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></li></ul>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><b><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold">Q & A Sessions</span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">If you or your team have questions about best-practice development, please join several of the ctcLink project managers for a Q&A conference
call</span></font><font size="2" color="#1f497d" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">.</span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
These Q&A sessions are designed to provide an opportunity for any questions about the need for best-practice development, workshop methodology, etc. Attached you’ll also find a PDF which provides a succinct overview of the workshops.<o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Best-Practice Development Q&A Session #1</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">March 22, 10am - 11am</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><b><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">WebEx Link:</span></font></b><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">
</span></font><a href="https://wadismeetings.webex.com/wadismeetings/j.php?MTID=m57022d2873125c5df1e85fee0f4e1f86" target="_blank" id="LPlnk33704"><font size="2" color="#c55a11" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:#C55A11">https://wadismeetings.webex.com/wadismeetings/j.php?MTID=m57022d2873125c5df1e85fee0f4e1f86</span></font></a><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><b><font size="2" color="black" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black;font-weight:bold">Audio Only:</span></font></b><font size="2" color="black" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">
</span></font><font size="2" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">1-877-668-4493
<b><span style="font-weight:bold">Access Code:</span></b> 924 023 347</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold">Password:</span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
</span></font><font size="2" color="black" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">ctclinkCPQA1</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Best-Practice Development Q&A Session #2</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">March 23, 2pm – 3pm</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"> </span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><b><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;font-weight:bold">WebEx Link:</span></font></b><font size="2" color="black" face="Arial"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">
</span></font><a href="https://wadismeetings.webex.com/wadismeetings/j.php?MTID=me6102e8ed7aab2eacc2bf334ae92fbe3" target="_blank" id="LPlnk907867"><font size="2" color="#c55a11" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:#C55A11">https://wadismeetings.webex.com/wadismeetings/j.php?MTID=me6102e8ed7aab2eacc2bf334ae92fbe3</span></font></a><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><b><font size="2" color="black" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black;font-weight:bold">Audio Only:</span></font></b><font size="2" color="black" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:black">
</span></font><font size="2" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">1-877-668-4493
<b><span style="font-weight:bold">Access Code:</span></b> 927 950 035</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
<p><b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold">Password:</span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
</span></font><font size="2" face="Tahoma"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">ctclinkCP2</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
<p><b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold">Workshop Details</span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
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<p><i><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;font-style:italic">Workshop Topic</span></font></i><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><i><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;font-style:italic">Date/Time/Location</span></font></i><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Workshop #1</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Grant Management</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">April 19 – 21, At SBCTC offices in Olympia</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Workshop #2</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">New Hire and Employee Change</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">April 26 – 28, At SBCTC offices in Olympia</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Workshop #3</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">Student Admissions</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif">May 10 – 12, At SBCTC offices in Olympia</span></font><font size="2" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></font></p>
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<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black"> </span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Three separate invitation emails (one for each workshop) with logistical details and preparation activities will be sent out Monday, March
20 to college presidents, ctcLink executive sponsors, and ctcLink project managers/points-of-contact.
<b><span style="font-weight:bold">The invitation emails will come from Daniel Cordas, ctcLink Project Manager for the Seattle District – please ensure that the invitation emails are forwarded to the appropriate subject-matter experts at your college.
</span></b></span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><b><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;font-weight:bold"> </span></font></b><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="3" color="black" face="Calibri"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black">Thank you and have a great weekend!</span></font><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Dr. Luke Robins<o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">President<o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Peninsula College<o:p></o:p></span></font></p>
<p><font size="2" color="black" face="Calibri"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></font></p>
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<p><font size="3" face="Times New Roman"><span style="font-size:12.0pt">------ **This message has been scanned by Symantec Messaging Gateway at RTC.**<o:p></o:p></span></font></p>
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