[Wsssc] Guidance and Clarification on Gainful Employment Disclosure

[Joe Holliday]

To: Instruction Commission, Research and Planning Commission, and Student Services Commission
From: Joe Holliday, Director of Student Services, SBCTC
Subject: Gainful Employment Disclosure
Date: March 3, 2017

Colleagues: we are aware of the robust discussions occurring throughout our system now that the 2017 Gainful Employment Disclosure Template has become available from the Department of Education, with an April 3rd implementation deadline. We also know that most of you are already in implementation mode. This email is an attempt to provide some clarity on the issues being discussed, in case helpful to your efforts to comply with the GE requirements. Please share this with the individuals and teams on your campuses charged with this responsibility.


1.      Unlike in previous years, the 2017 GE Disclosure Template must be distributed to prospective students as a separate document before the student signs an enrollment agreement, completes registration, or makes any financial commitment to the institution. The disclosure template may be provided by hand-delivering (individually or as part of a group presentation) it to the prospective student, or by sending it to the primary email address used by the institution for communicating with that student, ensuring that the disclosure template is the only substantive content in the email. If the hand-delivery method is used, written confirmation of receipt must be obtained from the prospective student. Likewise, if email delivery is utilized, the institution must receive electronic or other written acknowledgement that the email was received by the prospective student. If the institution receives a response that the email could not be delivered, the disclosure template must be sent using a different address or method of delivery. In all cases, an institution must maintain a record of its efforts to provide the disclosure template.


2.      Links to disclosure templates must be posted on any web page containing academic, cost, financial aid, or admissions information about the GE program. All promotional material that identifies a GE program must include the disclosure template. If this is not possible due to space or airtime constraints, the web address to the specific program template must be provided.



3.      There is not currently a system-wide solution that the State Board can offer. In the new PeopleSoft environment, there may be a possible solution for the disclosure requirement. All of the actual template work and posting would still need to be done by each campus. We will keep you posted on this.



4.      We don't think it is necessary to provide the disclosure to applicants and students who have already received a disclosure statement using the current method; i.e., continuing students and new students enrolling in spring term. In other words, there is no need to provide "double disclosure."


I hope this information is useful as you prepare for implementation.


[Joe]
Joe Holliday
Director of Student Services

[cid:image003.jpg at 01D29429.D5299D90]

1300 Quince St SE, PO Box 42495
Olympia, WA 98504-2495
360-704-4334    jholliday at sbctc.edu

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