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<p class="MsoNormal"><span style="color:#1F497D">Hello everyone,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">This is a final reminder regarding the upcoming IPEDS review meeting this Friday. In short, we’ll be having a conversation about how we each interpret and confidently or unconfidently submit IPEDS data each year.
 We will also review the Alma dashboard that Wade has been diligently working on in recent months (please preview it if you’re able to; screenshot attached shows where to find it in Alma).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If you have any questions or see anything that’s not in the meeting description below, please send to me directly. I will be creating an actual agenda over the next day and will update this meeting invite with
 it.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks </span><span style="font-family:Wingdings;color:#1F497D">J</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Greg<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal">-----Original Appointment-----<br>
<b>From:</b> Bem, Greg <br>
<b>Sent:</b> Wednesday, November 7, 2018 5:04 PM<br>
<b>To:</b> Bem, Greg; Mota, Jesus; Hirning, Maryanne; Kelly, Amy; <a href="mailto:croduin@rtc.edu">
croduin@rtc.edu</a>; <a href="mailto:MaryAnn.Goodwin@ccs.spokane.edu">MaryAnn.Goodwin@ccs.spokane.edu</a>; Jennifer Dysart; Potter-Henderson, Leslie;
<a href="mailto:lynn.kanne@seattlecolleges.edu">lynn.kanne@seattlecolleges.edu</a>; Bates, Aryana; Jane Blume; Samantha Hines; Aldrich, Kathy; Guidry, Wade; Howard Fuller;
<a href="mailto:timf@bigbend.edu">timf@bigbend.edu</a>; Harbaugh, Melinda; Wozniak, Sue; Steffens, Jeff; Elena Bianco; Mota, Jesus; Hirning, Maryanne; Kelly, Amy;
<a href="mailto:croduin@rtc.edu">croduin@rtc.edu</a>; <a href="mailto:MaryAnn.Goodwin@ccs.spokane.edu">
MaryAnn.Goodwin@ccs.spokane.edu</a>; Jennifer Dysart; Potter-Henderson, Leslie; <a href="mailto:lynn.kanne@seattlecolleges.edu">
lynn.kanne@seattlecolleges.edu</a>; Bates, Aryana; Jane Blume; Samantha Hines; Aldrich, Kathy; Guidry, Wade; Howard Fuller;
<a href="mailto:timf@bigbend.edu">timf@bigbend.edu</a>; Harbaugh, Melinda; Elena Bianco;
<a href="mailto:lcaldwell@pierce.ctc.edu">lcaldwell@pierce.ctc.edu</a><br>
<b>Cc:</b> <a href="mailto:daniel.moore@email.edcc.edu">daniel.moore@email.edcc.edu</a>;
<a href="mailto:nlongpre@bellevuecollege.edu">nlongpre@bellevuecollege.edu</a>; <a href="mailto:aherman@olympic.edu">
aherman@olympic.edu</a>; <a href="mailto:lcaldwell@pierce.ctc.edu">lcaldwell@pierce.ctc.edu</a>;
<a href="mailto:daniel.moore@email.edcc.edu">daniel.moore@email.edcc.edu</a>; <a href="mailto:nlongpre@bellevuecollege.edu">
nlongpre@bellevuecollege.edu</a>; <a href="mailto:aherman@olympic.edu">aherman@olympic.edu</a><br>
<b>Subject:</b> IPEDS Clarity Meeting<br>
<b>When:</b> Friday, November 30, 2018 11:00 AM-12:00 PM (UTC-08:00) Pacific Time (US & Canada).<br>
<b>Where:</b> <a href="https://lwtech.zoom.us/j/4823560655">https://lwtech.zoom.us/j/4823560655</a><o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:14.0pt">Greetings,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt">This is the most-agreeable timeslot for all those involved. If you can’t make this, I will attempt to record the session and sharing conversation afterwards via this Outlook event will be possible. Zoom link
 is: </span><a href="https://lwtech.zoom.us/j/4823560655" target="_blank"><span style="font-size:15.0pt;font-family:"Helvetica",sans-serif;color:#0E71EB;background:white;text-decoration:none">https://lwtech.zoom.us/j/4823560655</span></a><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<h2>Alma IPEDS Dashboard and Aggregated Data<o:p></o:p></h2>
<p class="MsoNormal"><span style="font-size:14.0pt">If your school uses Alma, please consider exploring/reviewing the IPEDS WACTCLC dashboard as discoverable in the image attached. Also, Wade has created a collection of aggregate data from the CTCs and it’s
 available via a link on <a href="https://sites.google.com/view/wactclc/home?authuser=0">
this page</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<h2>What is IPEDS?<o:p></o:p></h2>
<p class="MsoNormal"><span style="font-size:14.0pt">Don’t know what IPEDS is? Review
<a href="https://nces.ed.gov/ipeds/use-the-data">here</a>. Click “Look Up an Institution,” use final release data, enter your institution name, and go into the Academic Libraries section to explore the summaries provided. Note: for the exact information submitted,
 you will want to click from Institution Profile to Reported Data and look at the Academic Libraries section there (these two “tabs” are very different!).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<h2>Sections of IPEDS<o:p></o:p></h2>
<p class="MsoNormal"><span style="font-size:14.0pt">We will explore during our agenda the following sections (i.e. ALL sections) of IPEDS
<b>and I invite people to bring their questions and their strategies for submitting this data</b>—feel free to send to me in advance if you’d like it incorporated into/referenced at the meeting by me, especially if you’ve had to change your approach since getting
 Alma or another new ILS. (Note: the following are all based on actual data you need to submit for each IPEDS!)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Section 0<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Were annual total library expenses for fiscal year XXXX less than $100k or more than or equal to $100k?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Is the library collection entirely electronic?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Section 1: Collections<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Library Collections – Physical: Books, Media, Serials<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Library Collections – Digital/Electronic: Books, Databases, Media, Serials<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Library Circulation – Physical
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Library Circulation – Electronic<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Does your institution use ILL?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Total interlibrary loans and documents provided to other libraries<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Total interlibrary loans and documents received<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">6.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Comment box: How do you provide context for all the data above? What explanations do you provide?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt">Section 2: Expenses<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">7.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Indicate branch and independent libraries<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">8.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Salaries and wages for the library staff<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">9.<span style="font:7.0pt "Times New Roman"">    
</span></span></span><![endif]><span style="font-size:14.0pt">Fringe benefits paid out of the library budget<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">10.</span></span><![endif]><span style="font-size:14.0pt">Materials/services expenses: one-time
 purchases of books, serial backfiles, and other materials<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">11.</span></span><![endif]><span style="font-size:14.0pt">Materials/services expenses: ongoing commitments
 to subscriptions<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">12.</span></span><![endif]><span style="font-size:14.0pt">Materials/services expenses: all other
 materials/service cost<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">13.</span></span><![endif]><span style="font-size:14.0pt">Operations and maintenance expenses: preservation
 services<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">14.</span></span><![endif]><span style="font-size:14.0pt">Operations and maintenance expenses: all
 other operations and maintenance expenses<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-size:14.0pt"><span style="mso-list:Ignore">15.</span></span><![endif]><span style="font-size:14.0pt">Comment box: How do you provide context
 for all the data above? What explanations do you provide?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<h2>Additional Talking Points<o:p></o:p></h2>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">       
</span></span></span><![endif]><span style="font-size:14.0pt">Are we interested in a “how to” document to describe best practices for IPEDS submission in the age of Alma?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo6">
<![if !supportLists]><span style="font-size:14.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">  
</span></span></span><![endif]><span style="font-size:14.0pt">This document could include basic and shared definitions and sample context statements for the fields above.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l1 level2 lfo6">
<![if !supportLists]><span style="font-size:14.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">  
</span></span></span><![endif]><span style="font-size:14.0pt">This document could help align some of the data we’re submitting and also be useful for other college library consortia.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">       
</span></span></span><![endif]><span style="font-size:14.0pt">Are we interested in a tool for sharing/communicating about IPEDS and other data collection initiatives with WACTCLC?<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo6"><![if !supportLists]><span style="font-size:14.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">       
</span></span></span><![endif]><span style="font-size:14.0pt">Has talking about IPEDS and the data of our library collections/expenses raised any larger questions?<o:p></o:p></span></p>
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