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<p class="MsoNormal"><span style="color:black">Tammy,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">We ended up putting codes plus names in the Description fields for both the Courses table and the Academic Department table to make Reserves searches in Primo work the way we wanted.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">For example, here are some Course Names from our Courses Table:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">ABE 023: Adult Basic Education<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">ACCT&201: Principles of Accounting I<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">ENGL 201: Advanced Composition<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">WIN 142: Wine Business<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">We’ve found that listing the course code in the same field with the name makes it easier to retrieve Reserves in Primo. We repeat the course code in the Course Code field in the Courses Table. Here’s a screen
shot of our Course Table so you can see what I mean:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1003" height="263" id="Picture_x0020_1" src="cid:image001.png@01D38A29.69CC8660"><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">For our “Academic Departments” we’re not necessarily using the academic department that a course belongs to within our organizational hierarchy. Instead, we use headings that show up in the online course catalogs
that our students have access to (sometimes these correlate with a specific academic department within the organizational hierarchy and sometimes these are for cross-departmental programs).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal">For example, the online course catalog at Central shows the following “Departments” or “Course Subjects” (non-library departments aren’t consistent with their terminology) ;) when students register for classes: <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="543" height="313" id="Picture_x0020_3" src="cid:image003.png@01D38A2B.1096A010"><o:p></o:p></p>
<p class="MsoNormal">We copied those names and codes into our Academic Departments Table in Alma like you see below. Just like we do with the Course Names, we put a code and name together in one field for our Academic Departments.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="720" height="231" id="Picture_x0020_4" src="cid:image002.png@01D38A2B.DE93C790"><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">We’ve found that having the code and the name together in one field-- using a standardized format for word order and punctuation-- improves the chances of retrieving reserves info no matter what you search by in
the reserves scope. Hope this helps!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">It will be ok!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Kirsti S. Thomas<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Library Technical Services Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Seattle Colleges<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">kirsti.thomas@seattlecolleges.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Wactclc-primo [mailto:wactclc-primo-bounces@lists.ctc.edu]
<b>On Behalf Of </b>Tammy Siebenberg<br>
<b>Sent:</b> Tuesday, January 09, 2018 13:04<br>
<b>To:</b> WACTCLC Alma Discussion <wactclc-alma@lists.ctc.edu>; WACTCLC Primo Discussion <wactclc-primo@lists.ctc.edu><br>
<b>Subject:</b> [Wactclc-primo] Searching Course Reserves by Department<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When we created our courses for course reserves we entered the course code, course name, and department (e.g., AH108, AH 108, Allied Health).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When we search Primo under our Course Reserves scope and search by Course Department (e.g., Allied), it finds nothing. If we search by the beginning of the course name (e.g., AH), then it finds all of the Allied Health books and in the
facets lists the Course Department as AH rather than Allied Health.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">When students search course reserves by department, they won’t know to use the abbreviation and will get zero hits. Is anyone else having this problem or found a solution?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tammy<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt">Tammy R. Siebenberg, MLIS<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt">Director – Library & Media Services<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt">Yakima Valley College<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt">Yakima, WA 98902<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt">509.574.4984<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt"><a href="mailto:tsiebenberg@yvcc.edu"><span style="color:windowtext">tsiebenberg@yvcc.edu</span></a><o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:12.0pt"><i><span lang="EN" style="font-size:10.0pt"><a href="https://www.yvcc.edu/"><span style="color:windowtext;text-decoration:none">www.yvcc.edu</span></a></span></i><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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