[Wactclc-alma] Question on Alma/CTC Link User Purge Dates

[Martin, Melinda]

This is really helpful! I was hoping to clean this up on our campus as well – perhaps modify the CTCLink output. 😊
-Melinda

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Herman, Amy
Sent: Wednesday, March 1, 2023 2:15 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Question on Alma/CTC Link User Purge Dates

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Hi Amanda!  I was just talking with our I.T. liaison yesterday about our patron data load script.  We have ours set up as follows….

For students:
Expiry date = (Last day of current Quarter) + 7 days
Purge date = Expiry date + 30 days

For employees:
Expiry date = (Last day of current academic year) + 7 days
Purge date = Expiry date + 30 days


I am also am attaching a document I came across yesterday in my email archive, that Wade created way back when… see the section on “Export Selection Rules” on page 4 that gives some default values that he was suggesting at the time, which are different than we ultimately decided on for our library.



Amy Herman, Library Faculty
Olympic College
Bremerton, WA
aherman at olympic.edu<mailto:aherman at olympic.edu>

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From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Miller, Amanda
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Subject: [EXTERNAL] - [Wactclc-alma] Question on Alma/CTC Link User Purge Dates

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Hi all,

I’m trying to understand how purge dates work in Alma & CTC Link as I have a project the requires checking this information. I found an analytics report in Oracle that lists all the expired users. Wade apparently made this and its given me a starting point for double checking expiry/purge dates. But I can find no discernable pattern. The dates appear to be randomly applied in Alma anywhere between 1 to 6 years between status dates and expiry/purge dates. Feeling a perplexed and more than a little confused I have a few questions…

What is considered a “normal” time period between a status/creation date to expiry/purge dates?

Is there way to normalize a purge date time frame so that it is consistently applied to all accounts in Alma?

Is this a CTC coding thing? I ask because I’ve seen expiry/purge dates change in Alma and we think there is some weirdness happening with CTC that may be the cause but cannot be sure. If that is the case, how do we verify that and how can it be resolved?

Thank you for any info you can provide!

Amanda Miller
Email: amandam at bigbend.edu<mailto:amandam at bigbend.edu>
Phone: 509-793-2356
Library & Archives Paraprofessional
William C. Bonadi Library
Big Bend Community College




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