[Wactclc-alma] Options for books on display in Alma

Thu Nov 3 10:31:56 PDT 2022

Jennifer-What a simple, easy to use option! Thanks for sharing it!

It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Jennifer Rohan
Sent: Tuesday, November 1, 2022 16:05
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] Options for books on display in Alma

Green River's process:

Since we sometimes put items on display from different fulfillment units (books, videos, CDs with different loan periods for example) we decided to go the route of adding a public note to Primo to indicate that items were temporarily shelved in a different location (see image below) rather than creating a temporary location.

Process:

  1.  Create a Set of items in Alma
  2.  Alma > Admin > Manage Jobs and Sets > Run a Job  > Change Physical Items > [select set] > Change other fields > Public note > [here we add the public note, such as "Temporarily on Library Display, second floor"]
  3.  After we take down the display in the library, we run a job to remove the public note (you can also set the public note to automatically expire if you know for sure which day you are going to take down your display)
Note that if a patron checks out an item on display and returns the item before we remove the public note, the item will be shelved back in its original location.  We were ok with this setup - our main goal was to make the items findable, not necessarily to get them shelved back on the display (since we rotate displays fairly often anyway)

[cid:image001.png at 01D8EF6F.7E069AC0]

Jennifer Rohan
Faculty Librarian
Holman Library<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.greenriver.edu%2Fcampus%2Fcampus-resources%2Fholman-library%2F&data=05%7C01%7C%7Cc68804af666341d2f80a08dabc5d8841%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C638029407280528489%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=Y6AYuI%2FppQUNwDteNvHyXVOX3M5%2FJUzF%2BuYaOrH%2BgrA%3D&reserved=0>, Green River College
253-931-6487
Chat with a Librarian 24/7<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibguides.greenriver.edu%2Fwebsite%2Fask-a-librarian&data=05%7C01%7C%7Cc68804af666341d2f80a08dabc5d8841%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C638029407280528489%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=qLs%2BzezDPltWrvHo9kbZqdBF3m6H61a2GrHDAe0FC3Q%3D&reserved=0>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Tuesday, November 1, 2022 2:32 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: Re: [Wactclc-alma] Options for books on display in Alma

CAUTION: This email originated from outside of Green River College. Please do not click any links or open attachments unless you know the sender and know the information is safe. Even if you know the sender, if the request or information seems unusual please check with the sender first before clicking a link or opening the attachment. If you are unsure, contact the IT Help Desk at x6050 or email ithelpdesk at greenriver.edu<mailto:ithelpdesk at greenriver.edu>.

Please do not give out or enter your Green River email, network login, password information on non-Green River websites.
Like Spokane, we do it by having a separate Physical location for "Display"

When we put something on the Display shelves/table, we assign the item the Display location as a Temporary location.

When we take the item off the Display shelves/table, we remove the temporary location.

Emory has some instructions on assigning and removing a Temporary Location, but the screenshots are a few years old and show a different Alma layout:
https://emory.screenstepslive.com/s/alma/m/stacks/l/522559-adding-and-removing-items-from-a-temporary-location<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Femory.screenstepslive.com%2Fs%2Falma%2Fm%2Fstacks%2Fl%2F522559-adding-and-removing-items-from-a-temporary-location&data=05%7C01%7C%7Cc68804af666341d2f80a08dabc5d8841%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C638029407280528489%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=lY2AXQqRZOE0BM7vpq%2FTVo1ToDmSSQ%2BREPryysMjJWk%3D&reserved=0>

You'll need someone with General System Administrator permissions (Greg?) to create the new physical location and the Fulfilment Rules that go with it.

It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>

From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Holland-Stone, Stirling
Sent: Tuesday, November 1, 2022 13:11
To: wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] Options for books on display in Alma

Hi everyone,

At LWTech we're currently looking at options for marking books as being On Display when they're away from their proper shelves.

I used to work for a library that had a staff account named Display that, when items were checked out to it, they would display in the catalog as in the image below. Unfortunately, that library uses SirsiDynix, so I can't just borrow from their system, although I'd love to duplicate it in Alma if possible.

How does everyone else handle items that are on display?

[Screenshot of a title in a library catalog. One of the items under the title, for "Status or Location," is listed as "On Display" rather than "Checked Out" or "Nonfiction."]

Stirling Holland-Stone
Pronouns: they/them/theirs
Library Technician II
Stirling.Holland-Sto at lwtech.edu<mailto:Stirling.Holland-Sto at lwtech.edu>
(425) 739-8100 x8367
Lake Washington Institute of Technology
http://www.lwtech.edu/campus-life/library/<https://nam04.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.lwtech.edu%2Fcampus-life%2Flibrary%2F&data=05%7C01%7C%7Cc68804af666341d2f80a08dabc5d8841%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C638029407280528489%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000%7C%7C%7C&sdata=zw%2FHwggmzm1Gwpem0aNw1mKVGBHz10XrHNLJ15NEgso%3D&reserved=0>
CAUTION: This email originated outside of the Seattle Colleges' email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

CAUTION: This email originated outside of the Seattle Colleges' email system. Do not click links or open attachments unless you recognize the sender and know the content is safe. Questions? Contact IT Services at x6333 (Central), x3630 (North), x5844 (South) or email ITHelp at seattlecolleges.edu<mailto:ITHelp at seattlecolleges.edu>.

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20221103/4163484e/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 42455 bytes
Desc: image001.png
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20221103/4163484e/attachment.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.jpg
Type: image/jpeg
Size: 24929 bytes
Desc: image002.jpg
URL: <http://lists.ctc.edu/pipermail/wactclc-alma_lists.ctc.edu/attachments/20221103/4163484e/attachment.jpg>