[Wactclc-alma] More info about the WSL-brokered Gale package

[Thomas, Kirsti]

If your institution has bought individual Gale eBooks (Gale Virtual Reference Library) titles at any point in the past and/or you intend to buy individual titles for just your institution in the future, you need to make sure to keep those titles in a completely separate electronic collection from the titles in the WSL package.

If you don't use separate electronic collections, long-term maintenance is going to be a mess. IMHO.

Depending on your workload, you might want to create 1-3 local electronic collection(s) for the Gale titles that are part of the WSL package, and use the Gale Ebooks Community Zone collection for individually-purchased titles.

Alternately, you might want to create a local electronic collection for your individually-purchased Gale titles and use the Gale Ebooks Community Zone collection for the titles in the WSL package.

We're using the first option, but that's because for years we've been using the CZ collection for 1000+ individually-purchased Gale ebooks. Several hundred of those records have attached POLs so it's easier for us to leave the existing records alone and create new electronic collections for the WSL package titles.

Technically, if you're using acquisitions in Alma, you'll be able to use POLs to identify which Gale titles you have via the WSL package and which you purchased individually, but having separate electronic collections makes it easier to keep track of where the different titles are coming from.


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Traci Taylor
Sent: Monday, September 20, 2021 13:51
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] More info about the WSL-brokered Gale package

Hi Kirsti,

Did you have to create a local electronic collection for the Gale eBooks?

Happy Fall Quarter!

Traci


[image002.jpg at 01D7901D]<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.btc.edu%2F&data=04%7C01%7C%7Cbfdc0f7cd95145824c1608d97c785935%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637677679817986324%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=e2yS0bLW3hvePJfVhXz2bfMR4OJNUuqVgX9ztzY8a38%3D&reserved=0>Traci Taylor, MLS
Lead Librarian
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From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Thomas, Kirsti
Sent: Tuesday, September 14, 2021 3:15 PM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>>
Subject: [Wactclc-alma] More info about the WSL-brokered Gale package

Hi folks,

I recently had an email exchange with Hilary Fox at Gale and got some new information you'll probably want to know about:

1.      The permanent support site for the WA State Gale package is https://support.gale.com/wsl/<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsupport.gale.com%2Fwsl%2F&data=04%7C01%7C%7Cbfdc0f7cd95145824c1608d97c785935%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637677679817996280%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=tdNoF8prQd1QamcVBJ3y8lWFeSP3PtEp8WjZdgyfzOg%3D&reserved=0>

2.      The https://www.galepages.com/wa2021<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.galepages.com%2Fwa2021&data=04%7C01%7C%7Cbfdc0f7cd95145824c1608d97c785935%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637677679818006232%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=4sBUxrUYLn4p4dIMaYMlPAd%2BdvY9dBezubEtTgjIKdo%3D&reserved=0> site is a temporary site put together for the contract proposal and will be retired this month (September 2021).

3.      There are more products included in the Gale package than were listed in the "All Resources" list on the https://www.galepages.com/wa2021<https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.galepages.com%2Fwa2021&data=04%7C01%7C%7Cbfdc0f7cd95145824c1608d97c785935%7C02d8ff38d7114e31a9156cb5cff788df%7C0%7C0%7C637677679818006232%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=4sBUxrUYLn4p4dIMaYMlPAd%2BdvY9dBezubEtTgjIKdo%3D&reserved=0> site.

In a nutshell, Gale decided not to show any of the subject-specific Gale OneFile products in the "All Resources" list because there are so many of them. (I have *thoughts* about using the phrase "All Resources" to refer to what's really an incomplete list of resources.)

To see all the products available to your institution as part of the statewide package, go to the permanent support site and select your institution. This will take you to a list of available products that you can download as an Excel spreadsheet.

You may also discover (like I did), that not all of the products listed as being available to your institution on the permanent support web site are listed on the invoice you received. For example, we have 38 Gale Onefile products that show up on the list of available products on the Gale support website, but only 2 Gale Onefile products were listed on the invoice we got from Gale.

This probably means you have a bunch more electronic collections to activate in Alma. If you use Alma acquisitions, you may also need to create new Technical POLs for these electronic collections. Whee.

4.      The Gale invoice has a line item called Gale eBook WA State Library Bundle 1 and a line item called Gale eBook WA State Library Bundle 2 K5. Hilary says "Bundle 1 = 62 Gale Titles - General Reference and DEI/SEL titles. Bundle 2 = 26 K-5 Titles." I've attached an Excel spreadsheet Hilary sent with the titles in Bundle 1 (tab 1) and Bundle 2 (tab 2) so you can check that against any other spreadsheets that are floating around. This list of titles is *not* available on the permanent support website (that I could find).

5.      Hilary confirms that whenever you see Gale eBooks listed as an available product on either the temporary or permanent support websites, that only includes:

a.       a custom collection of reference titles selected by the Washington State Library (part of Bundle 1),
b.      a preselected collection of DEI/SEL titles (part of Bundle 1),
c.       a preselected collection of K-5 titles (Bundle 2).

The statewide package doesn't give us access to the entire Gale catalog.

It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>



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