[Wactclc-alma] End of Term and Grace Period

[Guidry, Wade]

Sorry, I didn't see Traci's message until Kirsti responded.

Kirsti is correct.

Items get marked lost based on 'days after due date' in the lost loan profile (Alma admin / fulfillment / overdue and lost loan profiles).

Notices for lost items go out based on the schedule set for the overdue and lost loans job in fulfillment jobs configuration (Alma Admin / Fulfillment / Fulfillment jobs configuration)


Wade Guidry
Library Consortium Services Manager, WACTCLC
wadeg at bigbend.edu<mailto:wadeg at bigbend.edu>
(509) 760-4474
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From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu> On Behalf Of Thomas, Kirsti
Sent: Wednesday, June 30, 2021 11:46 AM
To: WACTCLC Alma Discussion <wactclc-alma at lists.ctc.edu>
Subject: Re: [Wactclc-alma] End of Term and Grace Period

CAUTION: Originated outside our network. Do not click links or open attachments unless you validate the sender.


Traci,

Are you talking about grace periods in TOUs?  The grace period in a TOU only controls when Alma charges overdue fines.  The TOU doesn't control when an item gets marked Lost.

When something gets marked Lost is controlled by your Overdue and Lost Loan Profiles (Alma config > Fulfillment > Physical Fulfillment > Overdue and Lost Loan Profile)

You'll have some profiles in here that control when overdue notices get sent out, and others that control when an overdue item gets changed to Lost status and the Lost notice gets sent out.

The Lost profile(s) will have the Profile Type = Change to Lost

You want to look at the Days After Due Date field to see when items will get marked lost and the Lost notices will go out.
[cid:image001.jpg at 01D76E62.98394760]

It's possible to force Lost notices to go out by selecting a Lost profile, clicking the button with the 3 dots and selecting Run Now, but the notice will only go out for things that already match the rule you have in place.  For example, if your Lost Profile says to mark things Lost on Day 7 after the due date, items with an End of Term loan won't be marked lost until 7 (8?) days after the end of the term, even if you manually run the job earlier.  Does that make sense?


[cid:image002.jpg at 01D76E62.98394760]


It will be ok!

Kirsti S. Thomas
Library Technical Services Manager
Seattle Colleges
kirsti.thomas at seattlecolleges.edu<mailto:kirsti.thomas at seattlecolleges.edu>




From: Wactclc-alma <wactclc-alma-bounces at lists.ctc.edu<mailto:wactclc-alma-bounces at lists.ctc.edu>> On Behalf Of Traci Taylor
Sent: Friday, June 25, 2021 12:24
To: wactclc-alma at lists.ctc.edu<mailto:wactclc-alma at lists.ctc.edu>
Subject: [Wactclc-alma] End of Term and Grace Period

Hello,

I had a grace period on our end of term items for when we were putting them in quarantine. Our end of term was 6/23/21, and the grace period was set or 3 days. I removed the grace period, so all overdue items go immediately to lost status. When will the overdue/lost notices run? Can I create a job?

Thanks,
Traci

Traci Taylor, MLS
Lead Librarian
Bellingham Technical College
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